Disaster Management Information

System

Me Name : Muhammad Helmi Zain Nuri, S.T., M.T. Phone : +62-815-7933451 (Whatsapp, Telegram) Email : helmi@umy.ac.id; helmizain@gmail.com YM : helmizain@yahoo.com Status: Married, One Wife and 4 Sons Qualification : Programmer, Network Designer, Project Manager, IT O&M,

System Analyst, Solution Architect. Hobbies: Listening Audiophile Music, Strategy Game, Coffee Lover,

Photography, learning Hypnosis

1994 1994 1997 2000 2003 2006 2009 2012 2014

Teaching FoIT2014

Head of Engineering and Development @ PT. IMS2012

IT Business Consultan @ PT. AsiaTeach2011

Chief Technology Officer @ PT. GreenLink2010

Head of Information Technology Department UMY2010

Chief Operation Officer @ PT.SATNet2008

Development Manager @ PT. SATNet2007

Head of Laboratorium @ EE UMYOkt 2007

Development Engginer @ PT. SATNet2006

Lecturer @ EE UMY2004

Development Manager PT. MSP2002

Lulus M.T. ITB 2002

System Developer PT. MSP 2000

Kuliah S2 ITB : Computer Engineering 1999

Lulus S.T. ITB1999

Kuliah S1 TB : Electronic Engineering1994

Study @ITB 1994 - 2002

Working @PT. MSP 2000 - 2004Teaching @UMY 2004 - 2014

Working @PT. SATNet 2006 - 2012

Designing SIMLIK Solution @KemKomInfo

2009 - 2009

Building DataCenter Ternate & Jayapura @KemKomInfo

2009 - 2011

Working @PT.IMS 2012 - 2014

Developt MobileSolution for Suara Muhammadiyah

2013 - 2014

disaster

General Characteristics of DisastersIn general, disaster events will usually be relatively unexpected involve substantial distress and trauma have a potentially overwhelming scale of

effects have a strong potential for becoming worse if there is no appropriate

intervention.

The biggest problem for disaster managers to respond to disasters is

quickly mobilizing equipments, human resources and critical supplies to the

emergency spot.

When disasters strike:

Disaster managers needs lot of specialized equipments and skilled human resources for quick response.

When disasters strike:

Delay in response may result in increased loss of lives and livelihoods.

When disasters strike:

There is a lack of knowledge of whereabouts of these resources either in the neighboring District or State.

What is Disaster Management?

Preparedness -- activities prior to a disaster.Examples: preparedness plans; emergency exercises/training; warning systems.

Response -- activities during a disaster.Examples: public warning systems; emergency operations; search and rescue.

Recovery -- activities following a disaster.Examples: temporary housing; claims processing and grants; long-term medical care and counseling.

Mitigation - activities that reduce the effects of disasters.Examples: building codes and zoning; vulnerability analyses; public education.

Role of Information & Communication Technology in Disaster Management

To catalyze the process of preparedness, response and mitigation.Providing access to vital information on Disaster preparedness to citizens.GIS based decision support system for planning.Designing early warning system.Emergency communication for timely relief & response measures.Building Knowledge Warehouses to facilitate planning and policy making.

Role of Disaster information system in various phases of Disaster Management

– A database of past disasters effects to determine the risks in particular geographic location.

– Zoning of hazards using GIS.

– Validating the disaster history database with hazard maps and other external data for accuracy in risk assessment.

– Database of existing skilled human & material resources for emergency response.

– Database on human resources trained on various aspects of disaster management.

– Develop preparedness plans based on risk, available skill & resources.

– Converting Disaster Management plans into electronic documents for easy accessibility and easy updating.

– Mitigation strategies, policies and legislation based on statistical facts & figures from various databases.

– Development of a virtual knowledge net for creation of a network of institutions, developmental organizations and Government dept. for information sharing and preserving the research efforts.

• Risk & vulnerability identification

• Risk & vulnerability identification

• Preparedness for response & recovery

• Preparedness for response & recovery

• Mitigation strategies and policies• Mitigation strategies and policies

Information systems frameworkfor Disaster Management

Reducing disaster losses & conserving developmental gainsReducing disaster losses & conserving developmental gains

Planning & Policy decision for disaster preparedness &

mitigation

Hazard mapping & Vulnerability Assessment Database of disaster history for trend & pattern analysis Database of disaster management plan. Awareness & training materials Inventory of legal, techno legal, administrative and institutional framework

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Quick emergency response & recovery

Human & material response resources database

Database of Infrastructure, lifelines & critical facilities.

Database of trained human resources.

Demographic information GIS based information system

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elem

ents

Knowledge base for disaster managementKnowledge base for disaster management

Facilitating

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Information systems Architecture for Disaster Management

InaTEWS Data Flow

Tide monitoring

Geodetic GPS

GPS Network

Tsunami early Warning equipment

Indonesia Buoy Network

Utilizing and intergrating GIS technology In DMIS

Develop nature disaster GIS based on base map layers (administrative border, hydrography, transportation) and some disaster map layer (hazard map, historical landslide,...)

Geography Information Systemin Disaster Management GIS allows disaster managers to quickly access and visually display critical

information by location.

This information can be easily shared with disaster response personnel for the coordination and implementation of emergency efforts

GIS usage in Disaster Management Pre disasters

• Preparedness• Risk Analysis

• Hazard zonation• Vulnerability mapping

• Response planning• Spatial/ non-spatial database

• Administrative boundaries(state, district, block/ taluka)• River network• Road network• Railway network• Airports

• Prediction• Forecast Models (disaster wise)• Vigilance system (observation & warning)

Post Disasters• Relief• Disaster identification• Immediate response• Recovery• Rehabilitation• Impact study

What are the Challenges in Implementing IT Solutions for Disaster Management?

Challenges•Uncertain and changing conditions.•Communication Gap:• NPOs/Government IT Providers

•Limited time and resources•Technology is Easy Getting people to use it is hard!

Implementing Information Management SystemsThink about:ValuePeopleLocationsActivities InputsOutputsExisting Systems and Processes

The Sahana Project:

What is it in a nutshell? Free and Open Source Global Community Built Disaster Management RAD Platform

Foundation Mission •To save lives by providing information management solutions that enable organizations and communities to better prepare for and respond to disasters

Why does Open Source make this better?This was a natural alignment to Humanitrian Values Freely Available to deploy

No discrimination on access (Red Cross CC #2) Ability to “leave technology behind” (RC CC #6)

Rapid customization to actual needs with code L10N and integration (RC CC #5) Building local capacities & self-reliance (RC CC #6)

Open system => Transparent and trustworthy Better acceptance than “foreign” proprietary systems

Countries/NGOs can collaborate to develop Get the best minds from the world to participate in

building the software This should be a global public good

Build on each others work by including it in projectCalled Humanitarian-FOSS or H-FOSS

Slightly different design goals than what we were used to at the time

Typical Enterprise Software Disaster Management App

Network LAN/WAN connected high bandwidth expected

Intermittently connected, low bandwidth, most often WIFI

User Interface Highly interactive, Chatty AJAX lookups, graphics rich and engaging

Low throughput, Simple, highly intuitive, low size graphics if any

Deployment Designed for one particular deployment environment in Cloud or Data Center

Designed for any available environment from cloud, server, to portable app

Dependencies Dependent on 3rd party internal and external web services

Minimize dependencies, and potential point of failure, caching when needed

Development Well typed, compiled, security manager, clear interface definitions

Easy to pickup and dynamically modifiable scripting language

Collaborative Virtual Helpdesk

zone of trust

(legislation)

Tracking Missing People / Casualties

Shared Bulletin Board of lost / found

Computer based search heuristics Tracking Family units Analyzing networks of connections

The Missing People Registry helps track and find missing, people

Who is doing What, Where & When?

Registry of operating relief organizations

Coverage of Services Self-Allocation and Reporting Contact Information

The Organization Registry helps maintain data (contact, services, region, etc) of organizations groups and volunteers working in the disaster

Matching Aid to Ground Realities

Estimating Needs

Matching Aid to Ground Needs

Inventories/Catalog

Quantities

Expiration dates

Re-order levels

Tracking Allocation

The Request Management System tracks all requests and helps match pledges for support, aid and supplies to fullfilment

Collaborative Situation Mapping

Collaborative Map of Hazards / Incidents Shelters (IDPs) (field) Hospitals Organizations Responders Stores etc

The Shelter Registry helps track data on all shelters setup following the Disaster

Learned how I.T. Fail in a disaster Comms can be saturated or not accessible

Systems have to be able to work disconnected User familiarity can be low

Systems has to be as intuitive as possible Data centers can get impacted

Systems have to be resilient (simple), mobile and self-sufficient

Functionality can be inadequate System has to be quickly customizable

Sahana consists of several modulesSituation Mapping - Allows you to locate activities on a map

providing current situation awareness.Missing Person Registry - Helps to report and search missing person.Disaster Victim Registry - Traces internally displaced people (IDPs a

sort of refugee) and their needs.Organization Registry - Lists 'who is doing what & where'. Allows

relief agencies to self organize the activities rendering fine coordination among them.

Request/Aid Management - Tracks requests for aid and matches them against donors who have pledged aid.

Shelter Registry - Tracks the location, distribution, capacity and breakdown of victims in shelter.

Sahana consists of several modulesDowner - Effectively and efficiently manage relief aid, enables

transfer of inventory items to different inventories and notify when items are required to refill.

Messaging Module - Allows communication by email and SMS text messaging to groups.

Volunteer Management - Allows managing volunteers by capturing their skills, availability and allocation.

Reporting System - Allows system to generate reports based on sahana database. It aggregates all the module reports in one place for making easier the user to view, search reports and charts.

User Preferences - Allows you to set any preferred configuration. Which will help you to customize Sahana to your preference.

Administration - Allows you to configure and customize Sahana based on your requirements.

Sahana integration Modul Project

Beneficiaries of DMIS

ONE action plan

SAVE money

Store data and map in database

SAVE time

Response activity for disaster event will be delivered quicker

SAVE lives?

THANK YOUTERIMA KASIHMATUR NUWUN

3CCreativity

Continuous ChangeCommunication

The journey of a thousand miles begins with one step.Lao Tzu

Probabilistic Analysis Hazard & Exposure Risk & loss analysis

Data repositories GIS & Visualization Maps & Applications

Open architecture User communities Multi-platform / API

Methods

Tools

People

“Sahana” – Relief in Sinhalese Rapidly custom build for SL Gov to handle Tsunami

“Sahana”Software

Rapidly Builds

Tsunami 2004

CNO Urgent Requirements

Sri Lankan IT Community = LSF/LKLUG + SL IT Industry + Academia

Sahana Phase I

Sahana Generic Platform Rebuild A generic disaster management platform

LSF Team

(+ SIDA)

SahanaSoftware

A Global Need (2005)

TsunamiRequirements

LSF Team = FOSS Geeks on Fellowships

Builds and Donates

Sahana Phase II