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Disaster Preparedness for Effective Response

Khyber Pakhtunkhwa (KP) and

Federally Administered Tribal Areas (FATA) 8 - 10 May 2018

Asian DISASTER Preparedness Center (adpc) www.adpc.net/igo

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TABLE OF CONTENTS Introduction ------------------------------------------------------------------------------------------------------------- 3

Course Objective ------------------------------------------------------------------------------------------------------- 3

Participants -------------------------------------------------------------------------------------------------------------- 3

Training Schedule/Activities----------------------------------------------------------------------------------------- 4

Facilitators/Resource Persons/Specialization ------------------------------------------------------------------- 5

Logistical Arrangements ---------------------------------------------------------------------------------------------- 5

Proceedings of the Course ------------------------------------------------------------------------------------------- 6

Day 1 ---------------------------------------------------------------------------------------------------------------------- 6

Inaugural Session ------------------------------------------------------------------------------------------------- 6

Training Sessions ------------------------------------------------------------------------------------------------- 6

Day 2 ---------------------------------------------------------------------------------------------------------------------- 8

Training Session --------------------------------------------------------------------------------------------------- 8

Day 3 ---------------------------------------------------------------------------------------------------------------------- 10

Training Session --------------------------------------------------------------------------------------------------- 10

Course Evaluation/Feedback ---------------------------------------------------------------------------------- 11

Closing Ceremony and Certificates Distribution ---------------------------------------------------------- 11

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Introduction

Since the recent past there has been a mark increase in the occurrence of disasters in Pakistan. Some of

these disasters have caused severe losses to national economy in various sectors. Focus on disaster

preparedness for effective response to improve the response capacity of all stakeholders and embedding

disaster risk reduction into plans and policy has been government’s top priority. Emphases is also being laid

on coordination and information management, as the experience of previous years highlighted the

underlying gaps in the capacities of government departments and civil society organizations.

In continuation to government’s policy in circumventing disaster damages, National Disaster Management

Authority (NDMA) and National Humanitarian Network (NHN) with support of Asian Disaster Preparedness

Centre (ADPC), as part of Pakistan Resilience Partnership (PRP)/ Asian Preparedness Partnership (APP) are

making an endeavor to build the capacity of government officials, members from civil society organizations

and other stakeholders through series of training. The training for the Province of Khyber Pakhtunkhwa (KP)

and Federally Administered Tribal Areas (FATA) was organized from 8-10 May 2018 at Peshawar. The

training event was conducted as part of PRP/APP being funded by Bill and Melinda Gates Foundation

(BMGF).

Course Objective

The objective of training course was to impart training and develop necessary skills of participants with

regards to disaster preparedness and response for saving lives and properties of people from natural and

human-induced disasters. Training also aimed at enabling professionals to implement given knowledge to

ensure effective response. Participants were also encouraged to develop key skills and adopt proactive

attitudes through participation in interactive lectures and reflection on a range of key issues raised during

discussions.

Participants

Nominations from the different government departments, humanitarian partners and other organizations

were requested and coordinated by Provincial Disaster Management Authority (PDMA), KP, FATA Disaster

Management Authority (FDMA) and NHN, to ensure maximum participation. The course attended by 26

individuals from various government departments, local NGOs and academia. Following is the summary of

participants:-

Ser Name Gender Designation Department

Government

1. Asif Kamran Male Assistant Commissioner, District Kohistan

2. Bilal Khan Male Assistant Chief Operations, KP-CP and Welfare Commission

3. Zunnar Anwar Female Internee, Rescue 1122, District Peshawar

4. Rukhsana Jabeen Female Assistant Director, PDMA (KP)

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5. Irfan Ullah Bangish Male Agency Coordination Officer, FDMA

6. M. Amjad Iqbal Male Deputy Director, NDMA

Civil Society Organizations

7. Ahmad Hussain Male Program Manager, Rural Development Organization, Buner

8. Qazi Ayaz-ud-Din Male Executive Director, National Organization for Renaissane through Mobilization, Peshawar

9. Zaib-Un-Nisa Female Head (Gender and Advocacy), Initiative for Development and Empowerment Axis, Peshawar

10. Nazia Female HR Officer, Participatory Rural Development Society, Peshawar

11. Rahmat Hussain Male MEAL Manager, Participatory Rural Development Society, Peshawar

12. Fahim Khan Male Manager Programs, Foundation for Rural Development, Peshawar

13. Irum Imran Female Supervisor, Centre of Excellence for Rural Development, Peshawar

14. Saima Gul Female Social Organizer, Centre of Excellence for Rural Development, Peshawar

15. Ghazala Amjad Female Social Organizer, Centre of Excellence for Rural Development, Peshawar

16. Fawad Hussain Male Volunteer, Foundation for Rural Development, Peshawar

17. Haroon Rashid Male Logistics Officer, Basic Education and Employable Skills Training-Pak, Peshawar

18. Zohra Nawaz Female Campaign Officer, Takrah Qabailee Khwenday, Peshawar

19. Subhan Ali Male Project Manager, Khwendo Kor, Peshawar

20. Fareed Ullah Male Chairman, Participatory Rural Development Society, Peshawar

21. Shaista Bibi Female Director Grants, Asia Humanitarian Organization, Peshawar

22. Sadia Sharif Female Advocacy Manager, Society for Human and Environmental Development, Peshawar

23. Sajjad Ahmad Male Project Manager, LASOONA Society for Human & Natural Resource Development, Swat

Academia

24. Tabinda Asim Female Student, University of Peshawar District Peshawar

25. Maryam Parvez Female Student, University of Peshawar District Peshawar

26. Safi Ullah Male Student, University of Peshawar District Peshawar

Training Schedule/Activities

Following was the schedule of the training activities:-

Topics Timing

Day 1 : Tuesday, 8th May

Registration 0930 - 0900

Pre-training evaluation 0900 - 0915

Inaugural session and group photo 0915 - 1000

Course overview and introduction of participants 1000 - 1030

Refreshments 1030 - 1100

DRM terms and concepts 1100 - 1200

KP & FATA hazard profile and prioritization 1200 - 1330

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Lunch and prayer break 1330 - 1430

Disaster management spectrum, its components and action taken in each phase 1430 - 1530

Humanitarian coordination architecture 1530 - 1645

Day 2: Wednesday, 9th May

Recap of the first day 0900 - 0930

Contingency planning process 0930 - 1030

Refreshments 1030 - 1100

Information management in emergency and introduction to digital resource center 1100 - 1300

Lunch and prayers break 1300 - 1400

Disaster need assessment (Initial and detailed) 1400 - 1500

Gender mainstreaming and inclusive approach 1500 - 1700

Day 3: Thursday, 10th May

Recap of the first day 0900 - 0930

Emergency response management: Overview, concept & process of emergency relief 0930 - 1100

Refreshments 1100 - 1115

Emergency relief requirements: Group work 1115 - 1215

Recovery after disaster 1230 - 1330

Lunch and prayers break 1300 - 1400

Recovery after Disaster: Case study flood 2010 1400 - 1530

Course evaluation 1530 - 1600

Closing ceremony and certificate distribution 1600 - 1645

Facilitators/Resource Persons and Specialization

Besides NHN qualified staff and country manager ADPC, trainers/experts in the field of disaster risk

management were invited from NDMA, PDMA, civil society organizations and UN/INGOs. Following

resource persons took the sessions during the training:-

Resource Persons Organization

Mr. Muhammad Amjad Iqbal NDMA

Mr. Motasim Billah Shah PDMA (KP)

Mr. Anwar Sadaat HelpAge, Pakistan

Mr. Syed Majid Ali Shah NHN

Sana Zulfiqar NHN

Sajid Naeem ADPC

Logistical Arrangements

Logistical arrangements for all the training were done by NHN. The preparation for the training, request for

funding support from SPO, invitation to resource persons/ facilitators and participants will be undertaken

by NHN team.

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Proceedings of the Course

Day 1

Inaugural Session

The proceedings of the course commenced with the recitation of Holy Quran followed by the welcome

remarks by Mr. Sajid Naeem. He welcomed the participants and thanked PDMA (KP), FDMA and NHN

(Provincial Chapter) for their support in organizing and conducting the training. Mr. Motasim Billah

Shah, Director General PDMA (KP) in his opening remarks thanked NDMA, NHN and ADPC for

organizing the training. He also urged the participants to avail this opportunity to enhance their

knowledge. Chairperson NHN (Provincial Chapter) and representative NDMA also attended the session.

The training overview was given by Ms. Sana Zulfiqar. She explained to the participants the purpose of

the training and the expected outputs. She also gave a rundown of the scheduled activities for the

three day training.

Training Sessions

Disaster Risk Management Terms and Concepts. The session on "DRM Terms and Concept"

was conducted by Mr. Sajid Naeem. The session was conducted in the form of group work at the

end of which the terms and concepts used in DRM were discussed and where essential, terms were

explained to the participants.

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KP and FATA Risk Profile and Hazard Prioritization. The session was taken by Mr. Motasim

Billah Shah and Mr. Syed Majid Ali Shah. They apprised the participants about the hazard risk

profile of KP & FATA respectively and particular risk prevailing in each district/agency. They also

discussed the necessity of DRM initiative to reduce the vulnerabilities at district/agency level and

inclusion of vulnerable groups in risk assessment process. Mr. Syed Majid Ali Shah also briefed the

participants about on-going recovery activities in various agencies after the operation by law

enforcing agencies.

Disaster Management Spectrum, Its Components and Action Taken in each Phase. The third

session on the day was conducted by Mr. Sajid Naeem. While discussing "DRM Cycle, its

Components and Action Taken in each Phase" he elaborated the difference between DRM and DRR,

DRM cycle and the components of the DRM cycle. He highlighted the evolution of concept and the

steps taken by NDMA with regards to various activities of DRM cycle. He also discussed, in length,

the important characteristics and requirements of effective response.

Humanitarian Coordination Architecture. Last session of the day was facilitated by Ms. Sana

Zulfiqar. While discussing the topic, she briefed the participants about the importance of

coordination both in normal time and disaster situation. She discussed about the existing

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coordination forums at national/provincial level and government and civil society coordination

structure in Pakistan. She also explained humanitarian coordination requirements during all the

phases of disasters.

Day 2

Training Sessions

Contingency Planning Process. First session of the day was conducted by Mr. Muhammad Amjad

Iqbal. During the session he elaborated the Government contingency planning process, its time line

and action to be taken at various levels. He explained the outline of the contingency plan and

elucidated the process of contingency plan prepared by national, provincial and district

management authorities/units. He also discussed, in length, the importance of the planning process

and utilization of the plan at the time of disaster.

Information Management in Emergency. The session was taken by Ms. Sana Zulfiqar, who

briefed the course participants about importance of information management, information

management cycle and the basic principles of information management. She also talked about

information needs by different audience during the emergency response. At the end, through a

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group work, the participants were apprised about information needs in all the phase of disaster

management cycle.

Disaster Need Assessment. Third session was utilized for acquainting the participants with

disaster need assessment and the session was conducted by Mr. Sajid Naeem. He briefed the

participant about types of assessment, their objectives & timeframe and methodology to carry out

assessment. He also explained the roles of all stakeholders monitoring framework prepared by

NDMA for all types of assessments.

Gender Mainstreaming and Inclusive Approach. The last session of the day was conducted

by Mr. Anwar Sadaat. During the session, he discussed about concept of gender, aging and

disability. He explained about how aging vulnerability makes persons more vulnerable to disasters.

He discussed about the inclusive approach and explained the basic terms used in inclusion

approach, barriers to inclusion and facilitators to inclusion. He also discussed in length the inclusion

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consideration in various DRR activities which must be ensured. After the presentation, participants

were given practice regarding gender inclusion through a group work.

Day 3

Training Sessions

Emergency Response Management: Overview, Concept & Process of Emergency Relief and Group

Work on Relief Requirements. The sessions were conducted by Mr. Sajid Naeem. He explained the

participants about disaster response, response activities, tiers of response and responder in case of

various response activities. He also discussed in length, important characteristics and requirements

of effective response. While talking about relief process, he explained the focus of relief activities

during initial stages of response and various sources which contribute towards relief operation. He

also discussed the important features of relief operation and its linkages with early recovery. After

the presentation the participants were divided into groups to work out the shelter, food, health

and WASH requirement for affected population based on the given scenario.

Recovery after Disaster. Third session of the day was again conducted by Mr. Sajid Naeem. He

briefed the course participants about the purposes of recovery, essential sectors which are focused

during recovery and ideally when the recovery should begin. He explained how recovery needs are

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determined through post disaster need assessment and planning parameters of successful

recovery. He also apprised the participants about the linkages between recovery and NDMA

policy/plan.

Recovery after Disaster - Case Study Flood 2010. Last session of the course was utilized for

presenting the response and recovery case study of Floods 2010. The session was conducted by Mr.

Sajid Naeem. He explained how relief and recover activities were conducted, various challenges

faced and measures taken to handle these challenges.

Course Evaluation/Feedback. The participants were asked to fill-in the evaluation form and give

their feedback on various aspects of the training/exercise. The table below shows the overall

rating of the training, provided by the 28 participants who filled in the evaluation forms.

Question Asked Agree No

Opinion

Disagree

Strongly Somewhat Somewhat Strongly

Training met my expectations 65% 35% 0% 0% 0%

Course materials/handouts/presentations helpful and well-designed

50% 50% 0% 0% 0%

Knowledge of resource persons 90% 10% 0% 0% 0%

Presentation style of resource persons pleasing and well-suited

65% 35% 0% 0% 0%

Duration of training appropriate 85% 15% 0% 0% 0%

Closing Ceremony and Certificates Distribution. Mr. Faheem Khan, Provincial Chairpersons, NHN

was the chief guest for closing ceremony. Mr. Sajid Naeem thanked the participants for their

participation & their valuable contribution during the training. He also thanked PDMA, FDMA and

NHN (National & Provincial Chapters) for their assistance in organizing and conducting this

important event. Speaking at the occasion, Mr. Faheem Khan thanked NDMA and ADPC for

conducting the training for KP & FATA officials. He also thanked ADPC for their support and the

participants for their whole hearted participation. He urged that more such trainings should be

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organized. In the end certificate were distributed jointly by Mr. Faheem Khan, Mr. Muhammad

Amjad Iqbal.