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Discovering Microsoft Word 2010

Chapter 8: View Tab in Word 2010Last update: 1/3/2017

ESSENTIAL OUTCOMES

8. Analyze technical writing and apply View tab skill sets to Word scenarios by:a) Analyze skills sets provided in the handout (Document Views Ribbon, Show Ribbon,

Zoom Ribbon, Window Ribbon & Develop Ribbon)b) Apply various skill set features to Word scenarios (Outline view, macro, macro recorder)c) Achieve industry-recognized certification, learn the computing skills companies are

seeking, boost workforce resume, differentiate student from other applicants, gain valuable experience and confidence, heighten earning potential, and prepare for a successful future.

d) Apply terms in the chapter with application

The FocusIn Chapter 8, the focus will be on learning the skill sets that are provided underneath each of the toolbar ribbons for View tab. The focus will be on the skills sets that you need to know for certification in Microsoft Word 2010. There are four ribbons that you will study under the View tab. The View Tab provides you with tools that allow you to alter the view of your document. The ribbons are as follows:

1. Document Views Ribbon2. Show Ribbon3. Zoom Ribbon4. Window Ribbon

Document View Toolbar Section

The Document Views Toolbar ribbon is probably the most familiar toolbar in this section. It contains five features (short-cuts to the view options may also be found on the status bar, on the right hand side) that change how you view a document on the screen. They are:

Print Layout: feature that allows you to see how the document will print. Full Screen Reading: feature that allows you to read a document as if it was set up like a

book with two pages. Web Layout: feature that is used for web design.

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Outline: feature that will set up your document in outline view. Draft: view that allows you to edit a document quickly.

Outline Toolbar

The default for viewing a document is “Print View.” However, Outline view offers some interesting options. Since most of you have probably never viewed a document in Outline View, it is good to cover it now. Outline view allows you to view your document as an outline and provides you a toolbar in order make changes to your outline.

Figure 1 demonstrates the outline view. Notice that the outline view gives you a toolbar section in order to work with you document without having to go back and forth between Print View and Outline View.

You can work directly in Outline View if you want; however, most people do not.

Demote Options: by using the demote option you can move text to the right. Demote is most often used when you want to align a bullet or a paragraph underneath a heading.

Promote Options: by using the promote option you can move text to the left. Promote is most often used when you want to move a heading to the right so that the information underneath the heading is aligned correctly.

Show Toolbar Ribbon

The Show toolbar ribbon provides options for navigating on a page. To turn these features on or off, all you have to do is click on the box. Many of these you have used via short-cuts.

There are three options here:

Ruler: turns on the horizontal and vertical rulers

Gridlines: turns on lines that will allow you to line up objects on a page (see diagram to below to view gridlines in a document).

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Figure 1: Outline ViewFigure 1: Outline ViewFigure 1: Outline ViewFigure 1: Outline ViewFigure 1: Outline ViewFigure 1: Outline ViewFigure 1: Outline ViewFigure 1: Outline View


Navigation Pane: a pane that will let you navigate through a document by heading, page or object.

Zoom Toolbar Ribbon

The Zoom toolbar ribbon has features that allow you to set the viewing size of a document. These are the following features that are available on this toolbar:

Zoom: when you click on the Zoom icon, the Zoom Dialog box will open (see image on the right). This box has different section where you can make specific adjustments:

o Zoom to: you can select the specific zoom you want for your page

o Percent: this box allows you to select a specific zoom

o Page Width: changes automatically the page width through zoom

o Text width: changes automatically the text width through zoom

o Whole page: zooms so that you can see the entire pageo Many pages: allows you to choose pages (see image

below)

100%: sets a page for 100% zoom One Page: zooms so that you see one page Two Pages: zooms so that you can see two pages at one time Page Width: zooms by page width

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Window Toolbar Ribbon

The Window toolbar ribbon displays features that provide options for window viewing. You are already familiar with Viewing Side by Side, the Synchronous

Scrolling and the Reset Window Position options since we have used them in this class as well as Introduction to Computers. NOTE: the options for View Side by Side, Synchronous Scrolling & Reset Window Position will only be displayed when you have at least two documents opened.

The new options are:

New Window: this option allows you to open up a new window using the same document. If you look at the diagram to the right, you will see that the top and bottom windows contain the same information. To exit out of the window, click on the red X in the top, right hand corner.

Arrange All: this feature will tile all open documents side by side on the screen.

Split: this option allows you to split the screen inside the same document.

Switch Windows: see section below.

Switch Windows

The Switch Windows icon allows you to switch windows while documents are open. In Figure 1, notice that all of the open documents are listed; however, the check mark displays the document you are presently viewing.

Macro

You can use macros in Word 2010 to save time by automating tasks that you perform frequently. A macro is a series of commands grouped together so that you can run the macro whenever you need to perform a specific task.

Although you can write your own complex macros in the Visual Basic programming language, the easiest method for creating many macros is to use the macro recorder. When you record a macro, Word stores information about each step you take as you perform a series of commands. You then run the macro to repeat, or play back, the commands.

Display the Developer tab

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Figure 2: Switch WindowsFigure 2: Switch WindowsFigure 2: Switch WindowsFigure 2: Switch WindowsFigure 2: Switch WindowsFigure 2: Switch WindowsFigure 2: Switch WindowsFigure 2: Switch Windows


The Developer tab provides access to the macro commands, but this tab does not appear by default. To display the Developer tab, follow these steps:

1. Click the File tab and then click Options. The Excel Options dialog box appears.

2. Click Customize Ribbon in the left pane, and then select the Developer check box under Main Tabs on the right side of the dialog box (See Figure 2).

3. Click OK.

The Developer tab on the Menu Bar appears after the “View” Tab (see Figure below).

Display the Developer tab to work with macros in Word 2010.

Macro Recorder:

The macro recorder records every action you complete. Therefore, planning your macro before you begin the recording process is very important so you don't record unnecessary steps. For example, let’s say that you want to create a template for your English paper that has a MLA style header. By creating this macro, you would no longer have to add the header section of a MLA paper every time you go to write a paper. To create a macro to handle this, you would follow these steps:

1. Turn on the Developer Tab.2. Place your cursor on the first line.3. Open up the Developer Tab and click on “Record Macro.”4. When the Macro Dialogue box opens, click on the “Button” icon so that the macro will

be displayed on the Customized Quick Access Toolbar. Then give the macro a name. In this case, you may give the macro the name, “EnglishTemplate”. NOTE: if you use more than one word for your macro name, do NOT leave any spaces in the name.

5. When the Options box opens, click on the “EnglishTemplate” that you just created and then select, “Add” it to the Customized Quick Access Toolbar. To add an icon to the

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Figure 4: Developer TabFigure 4: Developer TabFigure 4: Developer TabFigure 4: Developer TabFigure 4: Developer TabFigure 4: Developer TabFigure 4: Developer TabFigure 4: Developer Tab


macro, just select “modify” at the bottom of the section and select the icon for your macro. Then click on “Ok”.

6. You are now ready to record your macro.a. Place your document on double spacing.b. Starting on the first line, you would add your name; 2nd line: teacher’s name; 3rd line:

the name of the class; and 4th line: the date (3 Oct 2016).c. Hit Enter onced. Go to the “Code” ribbon, and then shut off the macro in the toolbar section.

7. When I look at the Customize Quick Access Toolbar, I should see the EnglishTemplate icon (See Figure 4 below).

To check to make sure your template works:

1. In the template document that you just created, delete the information. Place your cursor on the first line and then click on the EnglishTemplate icon on the Customized Quick Access Toolbar. It should run.

2. Then close out of the template (Do not save). Then open up a new document and run your EnglishTemplate by clicking on the icon. Ate running the macro, the document would look like Figure 5. Then re-save the document under a new name so that you do not lose your English template.

Next Step in Chapter 8

Chapter 8 Exercises will include new information from the View tab as well as skill sets learned in all of the chapters.

Create a folder on your flash drive called “ISS Word.” Inside that folder create a folder called “Chapter 8”. Inside that folder, create a folder that contains your first and last name. This is the folder that you will give me when you have completed ALL of the exercises in Chapter 8. As you complete each exercise, please make sure you have shown me your work. I will grade each exercise as you complete them. When you have finished, I should be able to give you your final grade. I still want you to give me your final exercises so ask for the flash drive once you have finished and have received your final grade for the exercises.

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Figure 5 Customize Quick Access Toolbar

Figure 6: Macro Document

Figure 5 Customize Quick Access ToolbarFigure 5 Customize Quick Access ToolbarFigure 5 Customize Quick Access ToolbarFigure 5 Customize Quick Access ToolbarFigure 5 Customize Quick Access ToolbarFigure 5 Customize Quick Access ToolbarFigure 5 Customize Quick Access Toolbar

Figure 6: Macro DocumentFigure 6: Macro DocumentFigure 6: Macro DocumentFigure 6: Macro DocumentFigure 6: Macro DocumentFigure 6: Macro DocumentFigure 6: Macro Document


This handout is your guide for helping you complete your Chapter 8 Exercises. When you are working with new features in the exercises, if you are not sure how to use them, you are to come back to this handout and work your way through the examples. It is your job to figure out how to use each feature. Do not expect me to come over and tell you how to do them step-by-step—I will not do this because that is what this handout is for…it is your guide. If your features do not function properly, or you are having difficulties, I am available. My first step will be to ask you to show me the steps you used for the feature. If you have not even attempted to use the feature, I will tell you to make an attempt, and then call me back. Make sure you have saved this handout in your Chapter 8 folder. You will need it!

When you download your Chapter 8 Word exercises, save them inside the folder that contains your first and last name in the Chapter 8 folder. When you have finished all of your exercises, you are to copy and paste the folder with your name, with your completed student rubric to the class flash drive. CAUTION: do not give another student the class flash drive. If you do, you are at risk for someone stealing your work and claiming it as their own. If this happens, I will not be able to verify who did what, so all involved will receive a “0” for the exercises. If you are caught cheating, regardless if it is one or all exercises, you will receive a “0” for all of the exercises in the Chapter that you cannot redo. For those of you who have friends in the class, be careful…lazy people are not stupid. They know they can make you feel guilty and they will find a way to manipulate you into giving them your work. They will come up with tons of excuses as to why they did not do their work…it all comes down to the fact that they simply choose not to do it. Just remember: they do not care whether you will receive a “0” if you are caught; they only care about themselves. If they cared about you, they would not ask to copy your work because the risk to you would be too great. So, be smarter than them and say, “Do you own work and learn the material so that you can pass the MOS exam!” That way, you are demonstrating “true” friendship because you care about their well-being!

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