displaying dynamic content in sharepoint with search

SPSBermuda 2013

Dynamic Content using SharePoint SearchSHAREPOINT SATURDAY BERMUDA– AUGUST 10, 2013

MIKE ORYSZAK

BLOG: WWW.MIKEORYSZAK.COMTWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK

SPSBermuda 2013

About Me

Senior SharePoint Solution Architect w/ B&R Solutions

Microsoft SharePoint Server MVP

Leader for Triangle SharePoint User Group (TriSPUG)

Dev and Architect with MS stack since 1996

Working with SharePoint since 2002

Raleigh-Durham, NC

BLOG: WWW.MIKEORYSZAK.COM TWITTER: @NEXT_CONNECT LINKEDIN: HTTP://WWW.LINKEDIN.COM/IN/MICHAELORYSZAK

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Thank you Sponsors!


SPSBermuda 2013

Session Overview

Search Basics

Differences Between 2010 and 2013

Understanding Queries

Showing Dynamic Content

CloseoutTarget Audience:

Site Administrators and Power Users looking to maximize the effectiveness of their site.


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Search BasicsDYNAMIC CONTENT USING SHAREPOINT SEARCH


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Search BasicsCrawling

A scheduled activity that evaluates the content, meta-data and security.

IndexProcessed info that describes the crawled contentExtremely fast compared to querying source content

SecurityOnly items the user has access to will be returned

Referred to as “Security Trimming”


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Search BasicsManaged PropertiesCan be used to query against a specific attribute

Examples:AuthorContentTypeCreatedByLastModifiedTimeFirstName

Version Differences:In 2010 and before, these have to be managed in the Search Service ApplicationIn 2013, these are automatically added when content is crawled


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Search BasicsScopes and Query RulesOverview

Pre-set rules for filtering contentCan be defined and testing globally or at Site Collection levelFeature typically under utilized in most environments

Version Differences:In 2010

Referred to as ScopesDefault scopes include: All Sites, People, This Site

In 2013Referred to as Query RulesAdded ability to test the Query RulesAdded ability to target the Query Rules to content and audiences


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Search BasicsContent ClassificationContentClass Overview

Not all content is the sameContentClass property helps to segment content by its fundamental type

Examples:SPSPeople – User ProfilesSTS_Site – Site CollectionSTS_Web – Site/WebSTS_list_[doccumentlibrary] * – ListSTS_listitem_[documentlibrary] * – List Item

* Note name in brackets can be replaced with template name


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Understanding QueriesDYNAMIC CONTENT USING SHAREPOINT SEARCH


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Understanding QueriesQuery Formatting

Limit – 255 charactersContent Classes - ContentClass:ValueManaged Properties - Property:ValueLogical Operators - AND, OR, NOT, +, -Relational Operators - <, >, <=, >=, <>Filename – filename:”name”File Type – filetype:valueWildcards – Property:Partial Value


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Understanding QueriesSimple Query Examples

ContentClass:STS_SiteUses the content classes specification to return all of the Site Collections

Department:”IT”Would return all of the people with a value of IT in the Department user profile property

Filetype:PDFWould return all PDF documents


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Understanding QueriesCompound Query Examples

ContentType:”Check Request” AND RequestStatus:”Completed”Returns results for items with a ContentType set to “Check Request” and a RequestStatus of “Completed”

contentclass:sts_listitem_announcements AND author:“Jane Doe" Would return all announcements authored by Jane Doe

ContentType:”Enrollment Form” AND Write>”6/1/2012” AND Filetype:PDFWould return all content classified as an Enrollment form, added or modified after 6/1/2012, and of the filetype

PDF.


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Showing Dynamic ContentDYNAMIC CONTENT USING SHAREPOINT SEARCH


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Showing Dynamic ContentOut of the Box Web PartsNew Web Parts with SharePoint 2013

Much stronger emphasis on using Search to power large, dynamic sites that can display content beyond the site collection

Web Part CategoriesContent RollupSearch-Driven ContentSearch


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Showing Dynamic ContentContent RollupPrevious versions relied on the Content Query Web Part (CQWP)

Queried source content in sites directly, did not use search

Content Search Web Part introduced with 2013Uses Search to return resultsProvides interface for configuring and testing your queryProvides configuration for 3 views; List, List with Paging, or SlideshowProvides configuration for property mapping (identification)


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Showing Dynamic ContentSearch-Driven ContentSearch-Driven Content Web Part Category added with 2013

These are extensions of the Content Search web part, providing an initial query to work fromExtensively use Result SourcesWeb Parts include:

Recommended ItemsRecently Changed ItemsPopular ItemsPicturesPagesItems Matching TagVideosWeb PagesWiki Pages


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Showing Dynamic ContentSearchSearch Web Part Category

Search Results Web PartAvailable going back to 2001Updated for 2013 to include the query build/test formAvailable as part of the Standard CAL


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Showing Dynamic Content

Demonstration


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CloseoutDYNAMIC CONTENT USING SHAREPOINT SEARCH


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Questions?


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ResourcesKeyword Query Syntax Reference

http://technet.microsoft.com/en-us/subscriptions/index/ee558911(v=office.14).aspx

Property Restriction Keyword Querieshttp://technet.microsoft.com/en-us/subscriptions/ff394509.aspx

My Search Blog Postshttp://mikeoryszak.com/tag/search/




http://technet.microsoft.com/en-us/subscriptions/ff394509.aspx

http://technet.microsoft.com/en-us/subscriptions/ff394509.aspx

http://mikeoryszak.com/tag/search/

http://mikeoryszak.com/tag/search/

displaying dynamic content in sharepoint with search

Technology

sharepoint search blog

enrollment form

check request

next connect linkedin

search

blog

content

query