distribution ppt 1

8/8/2019 Distribution Ppt 1

http://slidepdf.com/reader/full/distribution-ppt-1 1/100

Enterprise Resource planning

Anand Srivastava

Nishant Kaushik

Roshani Rao

Malcom David

Presented by



Stovepiped Systems

Operations

Tactics

Strategy

data data data data data



Sale

S acker Pro uctioDeliver

I put

Output

ERP Pre implementation



Integrated Systems

data



ERP Post implementation

Fu ctio al i tegratio

I put

Output

Sale

Pro uctio

Deliver



ERP Vendors

SAP*

Oracle*

PeopleSoft*

AMS (CGI)*

Baan

Others including Partners



JOB SHOP

BATCH

MASS

CONTINOUS

LABOR INTENSITY

DECREASES

DEMAND VOLUME /

STABILITY INCREASES



(c) copyright 2005

PRE-IMPLEMENTATION STAGE

Feasibility Study

Set up SteeringCommittee

ERP Training

Requirement Analysis

Prepare Testing Data

Selection of System



IMPLEMENTATION STAGE

Set up MasterInformation

Set upImplementationCommittee

ERP and System

Training

Prepare Testing Data

Pilot Test

Parallel Run

Document andfinalize the operationprocedures

ERP and SystemTraining

System online

Post implementationreview



SUCCESSFUL FACTORS OF

IMPLE

MEN

TATION

Clear understanding of strategic goals

Commitment by top management

D

ata accuracy



SUCCESSFUL FACTORS OF

IMPLE

MEN

TATION

Business process reengineering (BPR) andminimum customization

Extensive education and training

Focused performance measures

Use of consultants



FLOWS OF SUPPLY CHAIN

Suppliers Procure Assemble Sales Customers

Material Flow

Fund Flow

Fund Outflow Information Flow Fund Inflow

Material Inflow Information Flow Material Outflow



The Supply Chain

Supplier

Supplier

Supplier

Inventory

Inventory

Distributor

Inventory Inventory

Manufacturer

Customer

Customer

Customer

Market research data

scheduling information

Engineering and design data

Order flow and cash flow

Ideas and design tosatisfy end customer

Material flow

Credit flow



Core MRP

MANUFACTURING RESOURCE PLANNING

AggregateForeca t AggregatePro uctio Pla

Detaile Foreca tMa ter pro uctio

Sche ule

Rough-Cut

Capacit Pla i g

Material

requireme t

pla i g

Capacit

Requireme t

Pla i g

De patchi gPurcha i g



WhyP

ush andP

ull?

MRP is the classic push system. The MRP systemcomputes production schedules for all levels based

on forecasts of sales of end items. Once produced,subassemblies are pushed to next level whether needed or not.

JIT is the classic pull system. The basic mechanismis that production at one level only happens wheninitiated by a request at the higher level. That is, unitsare pulled through the system by request.



Introduction to Indian Taxes

Central Excise

Vat,Lst,Cst

Octroi

Sales tax forms

Exim duties



TYPES

1.Direct Tax.

2.I irect Tax.

Direct Tax ± It consists of the Capital tax and Personnel income tax.

I irect Tax ± Indirect tax constitutes Excise duties, Sales Taxes and

Service taxes.

Exci e utie :

Excise duty is a duty on production or manufacture of goods. It is a tax levied

on manufacture of goods and the liability to pay excise duty arises

immediately on manufacture or production of goods



Excise Duty Facts

Once manufacture of goods is complete, excise duty is

payable, whether the goods are sold or self -consumed.

Excise duty does not depend on the end use of the goods.

Excise Duty is a tax on manufacture of goods but for the sake

of administrative convenience, it is collected only on removable of

goods from the factory.

Sale Tax :Sales Tax is a tax on Sales and can be imposed only when there is

a Sale



Difference between Excise duty and Sales Tax.

Central Excise Duty has to be distinguished from Sales Tax. Sales Tax is

a tax on Sales and can be imposed only when there is a Sale. On the

other hand, Excise Duty is a duty on the manufacture of the goods. So,

duty can be imposed immediately after goods are manufactured.

Whether these goods are sold are not is immaterial.

For example: If a Company manufactures soap within the factory for its

own use, there will be no sales tax on the soap. However, the soap will

be liable to pay excise duty as it has been manufactured.



: Amount that is paid on the value that is added at

that time of sale to the government.

Cenvat Utilization

A

B

C

Rs.100 Excise D:

Rs.10

Rs.50 Excise D:

Rs.5

I put Tax cre it availe : R .15

Rs.500 ED:Rs.50

Tax lia ilit : TOTL ± CENVAT cre it

R .35= R .50 ± R 15



WHEN AND HOW MUCH CREDIT CAN BE TAKEN

The Cenvat Credit in respect of inputs may be taken immediately on receipt of

the inputs.

The Cenvat credit in respect of Capital Goods received in a factory at any point

of time in a given financial year shall be taken only for an amount not exceeding

50%of the duty paid on such capital goods in the same financial year and the

balance of Cenvat Credit may be taken in any subsequent financial year.

The Cenvat credit shall be allowed even if any capital goods as such or after

being partially processed are sent to a job worker for further processing, testing,

repair etc. and it is established from the records that the goods are received back

in the factory within180 days of their being sent to a job worker



Excise register.

Excise Laws require you to maintain a number of registers in a specified format

relating to excise duty. They have to be printed out monthly and shown to the

authorities in the event of an audit. The SAP captures this requirement.

RG23A: Raw MaterialThe entries pertaining to quantity will go into RG 23 Part I and that of duty will go into Part

II in the appropriate duty column. i.e. Basic Excise, SED, Additional duty, etc

RG23C: Capital GooR

G23CI-P

art I entry:

Excise stock entry at the time of G

R(only quantity)RG23CII-Part II entry: Credit entry of Capital goods (only value)

RG-I : Fi i he Goo (o l Qua tit )The finished goods (manufactured, sub-contracted or gained) and sales or stock transfer

are entered in the RG I Register

Register RG I is updated after creation of an excise invoice while dispatching the goods

from the factory premises with reference a commercial invoice or a pro-forma invoice

RG23D: Depot (thi i icate oth the Qua tit a the amou t)



RG23 A ² Part I & Part II

Material is received in the factory as ³for Quality inspection´ or ³for Direct Input´.

Material after ³Quality Inspection´ or when used as ³Direct Input´ will go into the RG 23 A

Registers.

The entries pertaining to quantity will go into RG 23 Part I and that of duty will go into

Part II in the appropriate duty column. i.e. Basic Excise, SED,

Additional duty, etc.

Transactions can happen through two scenarios:

Scenario1: Depot receives goods from the company¶s factory through

stock transfer.

Scenario 2: Depot procures goods directly from external sources.



LST-Local sales tax

CST-central sales tax

OctroiSales Tax forms

EXPORT/IMPORT Dutie :-(DFI A,EPCG,VKUI..)

DFIA D et tructure(DUETY FREE IMPORT

AUTHORIZATION):-1.CIF+La i g charge 1%=ASV

2.Cu tom uet @10%o ASV

3Spl Duet (Paper ce )@.125%o ASV

4.CVD@16%o ASV

5.Ce @3%o (Spl uet +CVD)6.Other Duet @3%+Spl Duet

7.Sa @4%o ASV +Spl

uet +CVD+Ce +Other Duet

Spl SAD a itio al uet



Sales/PurchaseSales-

Direct salesRetail sales

High sea sales

Export

Captive consumption

Warehouse transfer

Goods transfer

Order types

Order steps:-

Sales order

Maintain delivery

RG23D

Purchase-

Material purchase



COMMON D ATA

ENTERPRISE STRUCTURE MODEL

SLSF

SLMF

MLSF

MLMF

CALEND AR:-

Availability types

Working Hours



LOGISTIC TABLES:co cept Number group

First free No.

Units and base unit, unit sets

Item group

Inventory valuation methods

Department, WarehouseLanguage

FINANCIAL TABLES:-co cept Credit rating

currencies exchange rate

Cost component

Terms of payment

r



ITEM NAV IG ATIO N

ITEM GENER AL



ITEM GE

N ER

AL DAT A



ITEM GROUP:-Item Group is the group of itemswhich have similar characteristics.

This is used in combination of item type to

setup item defaults & This is also used inintegration of transaction to finance.

ITEM TYPE:-

INVENTORY UNIT:-The unit in which the inventory of an item isrecorded, for example piece, kilogram, box of 12,

or meters.Inventory units are the base units for inventorymanagement, standard costing, productionplanning, and so on.



Lot co trolle :- A number of items produced and stored together that areidentified by a (lot) code. Lots identify goods.

SERIALIZED ITEM:- A physical occurrence of a standard item that is given aunique lifetime serial number. This enables tracking of theindividual item throughout its lifetime, for example, throughthe design, production, testing, installation, and maintenancephases. A serialized item can consist of other serializedcomponents.Examples of serialized items are cars (Vehicle IdentificationNumber ), airplanes (tail numbers), PCs, and other electronicequipment (serial numbers).



Pro uct t peUser -definable item grouping data that is used as a sortingand selecting criterion. The product type is intended for

classifying items with similar characteristics for production

purposes.Pro uct claUser -definable item grouping data that is used to distinguishbetween different groups of items in a product line. Theproduct class is mainly used as a selection criterion for reporting.Pro uct li e A group of products made by the same producer, that aresimilar but differ in details such as, size, shape, color, and so

on. User -definable item grouping data, mainly used as anitem selection criterion for reporting.Sig al A warning message displayed when you enter or select anitem to which a signal code is linked. Item signals can alsobe used to block the issue and/or requisition of items.Business-partner signal:-

A warning message displayed when you select a businesspartner who is linked to a signal code.



I F ITEM IS PU RCH ASE D THE N W E M AI N T AI N THE S UBE N TTIES

1. ITEM LOCALIZED D ATA

2. ORDERING D ATA

3. PURCHASE D ATA

4. SALES D ATA

5. COSTING D ATA

6. WAREHOUSE D ATA



If item is excisable and cenvatable thanwe click on excisable and cenvatable.

If item is WIP item then we click on WIP

item. Work i progre (WIP) item are

those item which have due to some work(semifinished item) after that work it willtransfer in finished goods.

1. ITEM DAT A F OR I NDI AN LOC ALIZ ATIO N



WAREHOUSE ISMAND ATORY

Or er policThe order parameter that controls the way an item

is produced or ordered.This can be:

Anonymous, the item is produced or purchasedindependent of customer orders.

To order, the item is produced or purchased only if customerorders exist for the item..

Or er temThe order parameter that controls the way by

which recommended purchase andproduction orders are generated.

Options:

1. FAS (final assembly scheduling).2. SIC (statistical inventory control).3. Planned (schedule-based and order -based

planning).4. Manual (manual reordering).

Or er methoThe order parameter that controls the ordered

quantities of recommended purchase andproduction orders.

Options:

1. Lot for lot.2. Economic order quantity.3. Fixed order quantity.4. Replenishment to maximum inventory.

2 . ITEM-OR DERI ND DAT A



Service Level [%]:-

The service level percentage determines to what extent theitem can be delivered directly from inventory. Example Aservice level of 95% means that in 95% of all cases customer demand must be satisfied by immediate delivery. In other words, 'no' is accepted in 5% of the cases. Note A servicelevel of 100% is not recommended, because it causes aninfinitely high safety stock.Safet tockThe buffer inventory necessary to meet fluctuations in demandand delivery lead time. In general, safety stock is a quantity of

inventory planned to be in inventory to protect againstfluctuations in demand or supply. In the context of master

production scheduling, safety stock is the additional inventoryand capacity planned as protection against forecast errors andshort-term changes in the backlog.Safet timeThe time that you can add to the normal lead time to protectdelivery of goods against fluctuations in the lead time so thatan order can be completed before the order's real need date.Or er co t

The (administrative) costs for placing an order. Order costs

include the handling and transportation costs. The costs of thepurchasing department, production planning department, andcontrol department incurred by a production order or apurchase order.



3. ITEM- PU RCH ASE DAT A



Stati tic group A group of items for which statistical information is collectedand represented.Deliver ate tolera ce (-)The number of days early that a supplier can make adelivery.

Deliver ate tolera ce (+)The number of days late that a supplier can make a delivery.Qt . Tolera ce (-)The percentage that the received quantity may be less thanthe ordered quantity.Qt . Tolera ce (+)The percentage that the received quantity may be more thanthe ordered quantity.Har Stop o Date

The way in which SSA ERP must react to a receipt that doesnot meet the time tolerances.+Har Stop o Qua tit :-The way in which SSA ERP must react to a receipt that doesnot meet the quantity tolerances.Suppl timeThe total time required to obtain a purchased item. This timeincludes order document preparation, sourcing, and supplier lead time.

Warehou e A place for storing goods. For each warehouse, you can

enter address data and data relating to its type.Acce or A list type that permits the definition of related inventoryitems or kits that are offered to business partners when theyorder an end item.



Multiple Ma ufacturer Item:-

If this check box is selected, you can maintain

alternative manufacturers for an item - businesspartner combination. If this check box is cleared, youcan define only one manufacturer for an item -

business partner combination. Alternative

manufacturer items are mostly used by companies thatbuy components that have similar or the samespecifications or quality, from various intermediatesuppliers. If the ordered quantity is less than theminimum quantity that you can order from a

manufacturer, you cannot directly buy from themanufacturer, but you must buy the components froman intermediate supplier. This supplier can obtain thecomponents from several approved manufacturers.



4. ITEM- S ALES DAT ASale u it

The unit in which an item is sold.Mi imum Qua tit to Commit :-

For example:

The value of the Minimum Quantity to Commit field is 5.

The value of the Minimum Rate for Commitment is 10%.For an order of 100, the minimum quantity is 5 andthe minimum rate (converted to a quantity) is 10.This results in a minimum commitment of 10 for partial allocation. For an order of 20, the minimumquantity is still 5, but the minimum rate (converted

to a quantity) is 2. In this case, the minimumcommitment quantity is 5 for partial allocation.

Direct eliver

The process in which a seller orders the sold goodsfrom a buy-from business partner, who must alsodeliver the goods directly to the sold-to businesspartner. By means of a purchase order that is linkedto a sales order, the buy-from business partner delivers the goods directly to the sold-to businesspartner. The goods are not delivered from your own

warehouse, so Warehou e Ma ageme t is notinvolved.

A eller ca eci e for a irect eliver ecau e:There i a hortage of availa le tock.The or ere qua tit ca ot e elivere i time.The or ere qua tit ca ot e tra porte our

compa .



over- eliver A positive deviation from the original ordered quantity.Tolera ce T pe:-

This field indicates if the tolerance for the over deliveryis expressed either as a percentage or a quantity.You have the following options:

Percentage:- The tolerance is represented as a

percentageof the order quantity.Quantity:- The tolerance is a fixed quantity.No:- No tolerance type is applicable, because the Allow

Over Deliveries check box is cleared.



5 . ITEM-COSTI N G DAT A

Aggregate co t compo e t :-

Each item has three aggregated cost components that aredefined in the Item - Co ti g (ticpr0107m000)session:

Material Co t : the costs of raw materials.

Operatio : the cost of operations and subcontracting for

the finished end item, and all the requiredsubassemblies.

Aggregate Surcharge Co t Compo e t: all itemsurcharges and warehouse surcharges.



After the calculationwe can see the costprice

After the calculation we cansee the material cost, it ispurchase price of item.

Click on save Then click on calculate



6 . ITEM- WAREHO U SE DAT A

Item t pe

A classification of items used to identify if the item is, for example, a purchased item, a manufactured item, or an

equipment item. Depending on the item's type, certainfunctions will only apply to that item.Item groupGroup of items with similar characteristics. Each itembelongs to a particular item group. The item group is usedin combination with the item type to set up item defaults.Package efi itio

A particular configuration of items and their packaging. Apackage definition for an item can, for example, be thefollowing: a pallet contains 12 boxes and each box contains

4 pieces.



I ve tor -carr i g co tThe costs for holding an item (per inventory unit) in

inventory, including costs for interest, storage space,

and risk.helf lifeThe amount of time an item may be held in inventory

without deterioration in quality.

low-movi g perce tageThe limit up to which an item is identified as a slow moving

item.foreca t metho A technique used to forecast the demand for items.The following forecast methods are available:

1. Moving Average2. Exponential Smoothing3. Previous Year's Calculation4. Last Period's Demand

Out ou Metho1. LIFO

Using the LIFO system for the demand of items, theinventory with the latest inventory date will be the firstinventory to be issued.

2. FIFOUsing the FIFO system for the demand of items, theinventory with the earliest inventory date will be thefirst inventory to be issued.

3. By Location

Using the outbound system By Location for thedemand of items, the inventory will be issued frominventory based on the outbound priority of thelocations. The inventory date will not be taken into

account.



.



I F ITEM IS M ANUFACT U RE D TY P E THE N W E

M AI N T AI N THE P RO DU CTIO N S UBE N TTIES



SCRAPUnusable material or rejects of intermediate products,for example, because of faulty components, or products

lost in cutting or sawing operations. The gross material

requirements and/or an operation's input quantity mustbe increased to account for anticipated scrap.Scrap can be defined as a percentage or as a fixedquantity.If scrap is defined as a percentage it is called the crapfactor . It is defined with the following formula:

Gross requirement = (scrap factor/100% + 1) x netquantity

ITEM ±P RO DU CTIO N DAT A



Routi gThe sequence of operations required tomanufacture an item.

For each operation, the task, machine, and workcenter are specified, as well as information aboutsetup time and cycle time.



HSN NUMBER OF ITEM



It is a unique number of an ITEM

01.02.03.05

HS N By It em:-

An HSN number is a unique govt. registered number for an item



THE N LI NK THE ITEM TO WAREHO U SE



WAREHOUSE ITEM



Here we define thewarehouse in which wewant to stock the item

Here we define the item for link to warehouse



Here we click on any oneINVENTORY VALUATION

MATHOD according to define

policy of organization for knowthe warehouse stock inventoryvalue.



BUSINESS PARTNERS

A party with whom you carry out business transactions, for example, a

customer or a supplier. You can also define departments within your

organization that act as customers or suppliers to your own department as

business partners.

The business partner definition includes:-

The organization's name and main address.

The language and currency used.

Taxation and legal identification data.

You address the business partner in the person of the business partner's

contact. The business-partner status determines if you can carry out

transactions. The transactions type (sales orders, invoices, payments,

shipments) is defined by the business partner's role.



DETAILED TAB

I-CODE:-

An indication of the type of transactions that youconduct with the business partner. The Intracom codeis required for the Belgian version of the sales listingthat is part of the EU tax reporting.o e-time u i e part er:-

A business partner that represents temporary contacts.For example, if you occasionally sell goods toindividuals with whom you do not have a permanentbusiness relationship, you can define them as a one-

time business partners.Factor:-The funding source for the company. The factor isusually a bank or a commercial finance company thatpurchases the accounts receivable (sales invoices) from the company.

Cham er of Commerce:- The business-partner'sidentification number at the chamber of commerce.Commercial ID:- An information field which you canuse, for example, for the business-partner'sidentification number at a credit insurance companysuch as Kotak Mahindra, SBI.



SO O



Bu i e Part er Statu :- here we maintainseparate status of the BP wrt to Role ³Sol To´.Status are Active, Potential and Inactive.

From:- the date and time when this status takes

effect.To:- Expiry date and time of the BP Status.La guage:- The language in which ³Sold To´deals.Area:- The Area in which ³Sold To´ is established.Li e of Bu i e :- Represent the concernbusiness line of ³Sold To´. Ex:- Distributor,Wholesaler Sig al:- If we maintain this field then It will give

indication (error msg) whenever we select ³Sold To´in any transaction.BP T pe:- A way to group BP with similar characteristic.BP for Static Up ate:-A re Co e:- the Concern address of the BP for ³Sold To´ Role.Cale er:- It represent the avability time and dateof the BP for ³Sold To´ Role.

Co tact:-The person employed by BP

organization, with whom we discuss businesstransaction.Re po e Time:- The time frame within which³SoldTo´ should be responded.Priorit :- The Priority for service that is assigned toBP.

SO LD TO B.P



Rate Determi er:- The way in which the exchange rateis determined which uses to convert the transactioncurrency into the local and reporting currencies.

Sale Price Li t:- The price list on which we deal withBP for ³Sold To´ Role.Price Li t for Direct Deliver :- The price list on whichwe deal with BP for ³Sold To´ Role in case of directdelivery.Or er Di cou t:- The total % of discount Which wegive to BP for ³Sold To´ Role on Sales Order.Upper Margi :- The percentage that the actual salesprice is allowed to exceed the cost price.

Lower Margi :- The percentage that the actual salesprice is allowed to lower than the actual price.B.P. for Price/Di cou t:- Here we give the reference of the BP with whom we had agreed some prices anddiscounts, so respected price and discount applicable tosold-to business partner.

SO LD TO B.P

SOLD TO B P



SO LD TO B.P

Sale Office:- Our Physical location from where wedeal with the BP for ³Sold To´ Role.I ter al Sale Rep:- Our sales Employee who

deals with the BP from sales officeExter al Sale Rep:- Our sales Employee whodeals with the BP through visiting the BP .Sale Or er T pe:-The default Order Type used for the BP For the role of ³Sold to´.

Our Supplier Num er:- If the Sold to Party is alsois our Supplier the we put the Supplier Number over here.Li t Group:- The list group used to find the list item

components when you sell a list item to thisbusiness partner.Cha el:- The channel assigned to the businesspartner. This determines the quantity of goods that isavailable to promise for the business partner.EDI Chg Re p. :- The type of electronic data

interchange (EDI) message sent to the businesspartner when you change the order .Check Box:- Ack owle ge Exceptio :- If wecheck this Box means only those sales line will sendthrough the EDI Chg Resp , which have changes



SO LD TO B.P

Shippi g Co trai t:- The default shipping constraint for the sold-to business partner. When you enter sales-order

lines you can use this value or enter a different shippingconstraint.Cu tomer Priorit :- The priority of the BP for the Role of ³Sold To´ , MaximumTerm Of Deliver :- The Way of Goods can be deliveredto the Sold to partyPoi t of Title Pa age :-The Point where the LegalOwner ship is changes .Retur Term of Deliver :- The terms of delivery agreed

with the BP concerning the delivery of goods in case of areturn order.Ship to BP:- The default ship-to business partner towhich goods supplied to the sold-to business partner mustbe delivered.Sche ule Qt :- The types of quantities that arecommunicated to the supplier. Here we have two optionone is cumulative and second one is Release actionnotice.

Check Box:- Allow Shipme t of Multiple Alter ativeItem :- If this check box is selected, the sold-to business

partner accepts the ordered item as well as alternativeitems in one shipment.



SO LD TO B.P

I voici g to BP:- The invoice-to business partner, towhich you send invoices connected with the sales

orders received from this sold-to business partner.

Not e:- One of t he foll owing must be tr ue:

1) T he sold-to business partner and t he invoic e-to

business partner hav e t he same par ent business

partner.

2 ) T he sold-to business partner i s t he invoic e-to

business partner' s par ent.



SHI P TO B.P

Bu i e Part er Statu :- here we maintainseparate status of the BP wrt to Role ³Ship To´.

Status are Active and Inactive.From:- the date and time when this status takeseffect.To:- Expiry date and time of the BP Status.La guage:- The language in which ³Ship To´ deals.Sig al:- If we maintain this field then It will give

indication (error msg) whenever we select ³Ship To´ inany transaction.BP T pe:- A way to group BP with similar characteristic.A re :- the Concern address of the BP for ³ShipTo´ Role.Cale er:- It represent the avability time and date of the BP for ³Ship To´ Role.Co tact:-The person employed by BP organization,with whom we discuss business transaction.

Freight Service Level:- The Entity that Express Theduration of Transportation



SHI P TO B.P

Sol to BP:- We put the Sol-to Bp to whom weselling



SHI P TO B.P

Carrier:- The Default Carrier through which order willdeliver to Sip to Party

Warehou e :- The default warehouse from which wedeliver the order to the Ship to party



I NV OICE TO B.P

Bu i e Part er Statu :- here we maintain separatestatus of the BP wrt to Role ³I voice To´. Status are Active and Inactive.

From:- the date and time when this status takes effect.To:- Expiry date and time of the BP Status.La guage:- The language in which ³Invoice To´ deals.Sig al:- If we maintain this field then It will give indication(error msg) whenever we select ³Invoice To´ in anytransaction.BP T pe:- A way to group BP with similar characteristic.A re Co e:- the Concern address of the BP for

³Invoice To´ Role.Co tact:-The person employed by BP organization, with

whom we discuss business transaction.



I NV OICE TO B.P

Curre c :- The Currency in which BP deals.Excha ge Rate T pe:- A way to which group currency ratecan Exchange.

Fi a cial Cu tomer Group:- The grouping of the BP onthe basis of Finance.Not e:- T hi s i s one of t he int egr ation fi eld wit h financ e.

Stateme t Metho :- The method of Invoice Statement of the BP.

No. of Extra Copie :- Represent the extra no. of copies of the invoice.I voici g Metho :- The method through which we toinvoicing. Ex:- Collective invoicing or Separate invoicing.

I v. Deliver Metho :- The mode by which we deliveredthe invoice to BP.I voice I terval:- The interval between 2 consecutiveinvoice for a individual BP.Date I voice :- The date and time on which freightinvoicing is raised to BP.

I v. Ba e o :- The method by which freight charge isincluded in to the invoice. If freight charge is not includedthen we give ³not applicable´ value.A itio al Perce tage:- the % of invoice amountcalculated for freight.A itio al Amou t:- the additional fixed amountcalculated for freight.



I NV OICE TO B.P

Cre it co trol:- here we give the credit rating (the systemof classifying customer and possible future customer according to their financial strength.

Cre it A al i :-Cre it Bur. Ref:-Cre it Limit:- the maximum credit amount which is givento the BP.Highe t Cre it U e Si ce:- The highest credit limit usedby the customer.La t Cre it Review:- The recent credit amountincreased/decreased for the BP.Date La t Cre it Review:- The recent date and time on

which credit amount increased/decreased for the BP.Cre it Limit I ure :- The credit amount which is insuredfor the BP.Cre it I Compa : The company who take care aboutthe insured credit limit.Ref. Cre it I . Co.:- The reference company for the creditinsured company.Expir Date I . Co.:- The date and time on which creditlimit insured by the credit insured company will expire.

Amou t:- The respective Invoice amount which we willreceived after the delay invoice date.

Perce tage:- The percentage of the invoice amount whichwe will received after the delay invoice date.



Term of the Pa me t:- The Payment term of the BP Ex :- Ad v anc e , Aft er 30 days of t he Invoic e Etc.

Rt Term of Pa :- The terms of payment for the BP at the

time of returned.Late Pa me t Surcharge:- The amount which we chargedif the payment Get delayed.Retur Late Pmt. Sur:- The surcharge amount which wepaid to the BP at the time of return in case of late payment.Pa u i e part er:- The BP who pay the bill.Pa me t Metho :- The method by which BP pays thebills. Ex:- via cheque/cash/DD

Retur Pmt Metho :- The method by which we pay to BP in case of return. Ex:- Credit notes

Co t Ce ter: The dimension type by which default poststhe business partner's invoice amounts

I NV OICE TO B.P



I NV OICE TO B.P



PAY BY B.P

Bu i e Part er Statu :- here we maintain separatestatus of the BP wrt to Role ³Pa ´. Status are Activeand Inactive

From :- The Date from which the status may activeTo :- The date on which status will expire .La guage :- The Language of the partner for the role of ³Pay by´Sig al:- If we maintain this field then It will giveindication (error msg) whenever we select ³Pay by´ inany transaction.BP T pe:- A way to group BP with similar characteristic.

A re Co e:- the Concern address of the BP for ³Pay by´ Role.

Co tact:-The person employed by BP organization,with whom we discuss business transaction.



PAY BY B.P

Curre c : ± The Currency in which Business partner deals .

Excha ge rate t pe:- A way to which groupcurrency rate can Exchange.BP Ba k :- Here we maintain the bank of theBusiness Partner.Ba k Relatio :- Maintain the relation code.Extra Da :- The average number of days before or

after the invoice due date when the business partner must actually pay.Remi er Metho : The way by which businesspartner will reminded of the Bill.Remit to A re :- The address to which theinvoice must be paid instead of the address the BP has registered for our organization. we can print thisaddress on the invoice as a reminder for the BP.E x . A r emitt anc e add r ess i s used w hen pay ment i s

d one by post al c heck. T hi s avoi ds l oss of int er est

during t he time befor e t he c heck r eac hes y our

org aniz ation.

BUY FROM B.P



Bu i e Part er Statu :- here we maintain separatestatus of the BP wrt to Role ³Buy From´. Status are Active, Potential and Inactive.From:- the date and time when this status takes effect.

To:- Expiry date and time of the BP Status.La guage:- The language in which ³Buy From´ deals.Area:- The Area in which ³Buy From´ is established.

Li e of Bu i e :- Represent the concern business lineof ³Buy From´. Ex:- Distributor, Wholesaler Sig al:- If we maintain this field then It will giveindication (error msg) whenever we select ³Buy From´ inany transaction.BP T pe:- A way to group BP with similar characteristic.

BP for Static Up ate:-A re Co e:- the Concern address of the BP for ³BuyFrom´ Role.Cale ar:- It represent the arability time and date of the

BP for ³Buy From´ Role.Co tact:-The person employed by BP organization, withwhom we discuss business transaction.

BU Y F ROM B.P

BUY FROM B P



Rate Determi er:- The way in which the exchange rateis determined which uses to convert the transaction

currency into the local and reporting currencies.Purcha e Price Li t:- The price list on which we dealwith BP for ³By From´ Role.Or er Di cou t:- The total % of discount Which we willtake from BP for ³By From´ Role on Purchase Order.B.P. for Price/Di cou t:- Here we give the reference of the BP with whom we had agreed some prices anddiscounts, so respected price and discount applicable to³Buy From ³business partner.

BU Y F ROM B.P

BUY FROM B P



Purcha e Office:- Our Physical location from where wedeal with the BP for ³Buy From´ Role.Bu er:- Our Purchase Employee who deals with the BP

from sales office .purcha e Or er T pe:-The default Order Type used for the BP .Our Cu tomer Num er:- The code/mark uses by theBP for Our organization.

Li t Group:- The list group used to find the list itemcomponents when we purchase a list item to thisbusiness partner.Check Box:- Pri t P.O Exc. :- If we select this checkbox, only those new and changed purchase order lines towhich we assign a purchase acknowledgement code areprinted on the purchase order.Check Box:- Self Billi g :- Automatic creation of theinvoice, approval at the time of Receipt.Pa After:- On which stage BP will paidEx :- during Approv al , R ec ei pt etc ..

BU Y F ROM B.P

BUY FROM B P



BU Y F ROM B.P

Term Of Deliver :- The Way of Goods can be receivefrom the partyPoi t of Title Pa age :-The Point where the Legal Owner

ship is changes .Retur Term of Deliver :- The terms of delivery agreedwith the BP concerning the delivery of goods in case of areturn order.Ship from B.Part er:- Name of the Default Ship to party.Sche ule Qt :- The types of quantities that arecommunicated to the supplier. Here we have two optionone is cumulative and second one is Release action notice.

BUY FROM B P



BU Y F ROM B.P

I voice-from BP:- The BP from whom we receive theinvoiceCheck Box:- I voice BP For Freight:- If this check box is

selected then we charge the business partner for the freightcosts of the goods that we purchased.



SHI P F ROM B.P

Bu i e Part er Statu :- here we maintainseparate status of the BP wrt to Role ³Ship from´.Status are Active and Inactive.From:- the date and time when this status takeseffect.To:- Expiry date and time of the BP Status.La guage:- The language in which ³Ship from´ deals.Sig al:- If we maintain this field then It will give

indication (error msg) whenever we select ³Ship from´in any transaction.BP T pe:- A way to group BP with similar characteristic.

A re Co e:- the Concern address of the BP for ³Ship from´ Role.Cale ar:- It represent the avability time and date of the BP for ³Ship from´ Role.Co tact:-The person employed by BP organization,with whom we discuss business transaction.

Freight Service Level:- The Entity that Express Theduration of Transportation

SHIP FROM B P



SHI P F ROM B.P

Bu from B. Part er:- Goods ordered from this sold-toBP are shipped from the ship-from BP.

SHIP FROM B P



SHI P F ROM B.P

Carrier:- The Default Carrier through which order will deliver to Ship to PartyWarehou e :- The default warehouse from which we deliver

the order to the Ship to party



I NV OICE F ROM B.P

Bu i e Part er Statu :- here we maintain separatestatus of the BP wrt to Role ³I voice from´. Status are

Active and Inactive.From:- the date and time when this status takes effect.To:- Expiry date and time of the BP Status.La guage:- The language in which ³Invoice from´ deals.Sig al:- If we maintain this field then It will give indication(error msg) whenever we select ³Invoice from´ in anytransaction.BP T pe:- A way to group BP with similar characteristic.A re Co e:- the Concern address of the BP for

³Invoice from´R

ole.Co tact:-The person employed by BP organization, withwhom we discuss business transaction.

NVO C F O B P



I NV OICE F ROM B.P

Curre c :- The Currency in which BP deals.Excha ge Rate T pe:- A way to which group currency rate canExchange.Fi a cial Supplier Group:- The grouping of the BP on thebasis of Finance.Not e:- T hi s i s one of t he int egr ation fi eld wit h financ e.

Stateme t Metho :- The method of Invoice Statement of theBP.

Check ox:- Su co tracti g:- If the associated buy-from BP is a subcontractor, select this check box.Blocki g Co e:- this field is used to block the process of invoice from BP or used for to control the payment method of

invoice from BP.Docume t Metho :- If we reduce payments to the BP by theamounts of existing credit notes then we can generate and printan "assigned credit notes letter³. If we leave this field emptythen we cannot print ³assigned credit notes´ letters for the BP.

INVOICE FROM B P



I NV OICE F ROM B.P

Cre it Limit:- The maximum financial risk that youaccept or are insured against concerning an invoice-toBP.Date La t Cre it Review:- The recent date and timeon which credit amount review for the BP.

INVOICE FROM B P



I NV OICE F ROM B.P

Term of the Pa me t:- The Payment agreed with theBP

Ex :- Ad v anc e , Aft er 30 days of t he Invoic e Etc.Rt Term of Pmt:- The terms of payment that apply for return order.Late Pa me t Surcharge:- The amount which BP charged if the payment Get delayed.Retur Late Pmt. Sur:- The late payment surcharge thatapply to return order.Pa to BP:- BP to whom we pay the invoice amount.Pa me t Metho :- The method by which we pays to BP.Ex:-

via cheque/cash/DD

Retur Pmt Metho :- The method that used in case of return order.Co t Ce ter: The dimension type by which default poststhe business partner's invoice amounts

PAY TO B P



PAY TO B.P

Bu i e Part er Statu :- here we maintain separatestatus of the BP wrt to Role ³Pa to´. Status are Activeand InactiveFrom :- The Date from which the status may activeTo :- The date on which status will expire .La guage :- The Language of the partner for the role of ³ Pay to´Sig al:- If we maintain this field then It will give

indication (error msg) whenever we select ³Pay to´ inany transaction.BP T pe:- A way to group BP with similar characteristic.A re Co e:- the Concern address of the BP for

³Pay to´ Role.Co tact:-The person employed by BP organization,with whom we discuss business transaction.

PAY TO B P



Curre c : ± The Currency in which Business partner deals .Excha ge rate t pe:- A way to which group currency

rate can Exchange.BP Ba k :- Here we maintain the bank of theBusiness Partner.Ba k Relatio :- Maintain the relation code.Extra Da :- The average number of days before or after the invoice due date when the business partner must actually pay.Check Box:- Ba k Charge Bor e B Supplier:- if this check box is selected then bank charges borne by

supplier. If this check box is not selected then chargesN A.

PAY TO B.P



THE N GO TO REGISTR ATIO N NU M BE W R

BY BU SI N ESS PART N ER



REGISTR ATION NUMBER



REGISTR ATIO N NU M BER BY B.P

CATEGORY



THANK YOU

distribution ppt 1

Documents