district 49 transportation employee handbook
DESCRIPTION
ÂTRANSCRIPT
Employee’s Handbook
2014-‐2015
Transportation
Table of Contents Page
Section 1 ~ Administrative Forward 1 Introduction 2 Standards of Conduct 3-‐4 At Will Employment Disclaimer 5-‐6 MVR Violations 7-‐8 Equal Opportunity Employment 9 Sexual Harassment 9 Ethics and Conflict of Interest 9 Grievance Procedure 10 Complaint Procedures 10-‐11 Worker’s Compensation 11 Route Bidding Precedence 12 Pre-‐Bid Requirements 12 Driver/Para SPED Teams 12 Part-‐Time Driver Route Sharing 12 Bid Procedures 13 Before Beginning of the School Year 13 School Year Bids 13 Summer School Bid 14 Seniority 14-‐15 Job Position Seniority 14-‐15 Attendance and Punctuality Procedures 15-‐23 Leaves 16 Attendance 16-‐18 Punctuality 18-‐19 Definitions 20-‐21 Transportation Personnel Procedures for District Delays 21-‐23 Closures or Other Unscheduled Events 23 Substance Abuse Policy 24-‐38 Forward 24 Purpose 24 Applicability 24-‐25 Legal Drugs 25-‐26 Prohibited Substances 26 Prohibited Conduct 26-‐27
Compliance with testing requirements 27-‐28 Testing Procedures 28
Drug Tests 28-‐29 Safeguards for Controlled Substance Testing 30
Direct Observation Collection is Mandatory in the
Table of Contents Page
Following Circumstances 30 Shy Bladder Procedure 30 Breath Alcohol Test 30-‐31 Safeguards for Alcohol Testing 31 Positive Test Results 31-‐32 Types of Testing 32 Pre-‐Employment Testing 32 Reasonable Suspicion Testing 33-‐34 Random Drug and Alcohol Testing 34 Post -‐ Accident Testing 34-‐35 Post -‐ Accident Testing for Non-‐DOT Circumstances 36 Return-‐to-‐Duty Testing 36-‐37 Follow-‐Up Testing 37 Confidential Result Record Keeping 37-‐38 Supervisor Training 38 Driver Training 38
Driver Contract for Policy Violations 38-‐39 Employer Contacts 39 Corrective Discipline and Administrative Leave Procedures 40-‐43 Matter of Concern/Investigation 40 Investigation 41-‐42 Corrective Discipline Guidelines 42-‐43 Mitigation and Extenuation 43
Accident Review Committee (ARC) Composition and Procedures 44-‐45
Transportation Dress Code 45
Section 2~Operations Pre-‐Post Trip Inspections 46-‐47 AM Pre-‐Trip Inspection AM Post-‐Trip Inspection PM Post-‐Trip Inspection Fire Extinguisher First Aid Kits and Emergency Triangle Boxes Retarders/Brakes/Chains 48-‐50 Retarder Use Different types of Retarders Retarder Pre-‐Drive Check lists Electric Retarder Operation Do’s and Don’ts Hydraulic Retarders
Engine Brake Drop Chains
Table of Contents Page
School Bus Procedures and Requirements 50-‐56 Vehicle Capacity
Backing a School Bus Aisles Service Doors At School Procedures Danger Zones Bus Stops Transporting items on Bus Students on Bus Changing Seats Seating Charts
No Students Left on Bus Cell Phone Use Speed Limits Unfamiliar Equipment Bus Washes-‐Weekly and End of the Year Mailboxes Timepieces Evaluations 56-‐57 Annual driving evaluations-‐Appendix B Annual pre-‐trip evaluation-‐Appendix C Recognitions 57 Employee of the Month 57 Employee of the Year 57 Accident, Emergency and Breakdown Procedures 57 General Procedures 57 Accident – Emergency 57-‐59 Secure Vehicle Breakdown Procedures Triangle Placement Diagram Medical Emergencies 59-‐60 Check, Call, Care Handling Body fluids in School Bus Motion Sickness Vehicle Accidents during Working/Off Hours 61 At the Scene
Table of Contents page
Post-‐Accident Requirements 61-‐62 In Town Out of Town Trip Procedures for All Drivers 63 CDE Rules for Operation of School Transportation Vehicles Appendix D Students with Special Needs 63-‐64 IDIEA 64 Training 64 Familiarity with Students 64 Route Responsibilities 64 The Para’s Job 65 CPR and First Aid 65 Service Animals 65-‐67 Sample Template Transportation of the Service Animal Training Seating Location Cessation of Transportation Student Management 68
Coping with Kids 68-‐69 What is bullying 69-‐72
Fee for Service 72-‐73 Payroll 73-‐74 Payroll Changes for 2014 -‐ 2015 74 Routing 74-‐75
Route and Trip Paperwork Procedures for “dead time” while performing routes
Dispatch 75-‐79 2-‐Way Radio Regular Radio Mileage Sheets Employee’s Responsibility AP Drivers Responsibilities Substitute Drivers Relief Para’s Operations Board Maintenance 79-‐80 Vehicle Maintenance Out of Service Vehicles Out of Service Criteria Fluid Levels/Fueling
Appendix A 81-‐93 Appendix B 94-‐96 Appendix C 97-‐98 Appendix D 99-‐114 Appendix E 115-‐116
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Foreword This employee handbook has been designed to help you in your work. It references information pertinent to your assignment as a Transportation Department employee for Falcon School District 49. This Transportation Department Employee Handbook contains general guidelines and information. It is not intended to be comprehensive or to address all the possible applications of, or exceptions to, the general policies and procedures described. For that reason, if you have any questions concerning the applicability of a policy or practice to you, you should address your specific questions to your supervisor or the Director of Transportation. Should any conflict exist between this Department Handbook and Board of Education policy or regulation, the Board policy or regulation will rule. Being a school bus driver or a bus paraprofessional is a very rewarding and important position requiring your constant attention as well as diplomacy, tact, safety consciousness, and a full measure of excellent driving skills. It also requires a complete knowledge of and adherence to the rules and regulations regarding student transport and a deep feeling of personal responsibility for the wellbeing and safety of the students. Considering the importance of your job and the responsibility to the students entrusted in our care, this Department insists upon your careful driving and compliance with all District, State, and federal rules and regulations. See a supervisor or driver/trainer if you have questions concerning compliance. Please read the following pages carefully and become familiar with its contents so that you may refer to it easily. This Handbook has two very distinct parts, the first part is administrative in nature, the second part is operational in nature. The first part covers all those items necessary to be an employee in good standing with the department. The second part concerns that which you need to know and do on the bus to safely transport students. Employees Handbook. New employees will receive a hardcopy of the handbook at initial training and will be required to sign a receipt for such. Beginning school year 14-‐15 and annually thereafter the handbook will be available online on the district website-‐ D49.org-‐District Employees-‐Intranet-‐Support Services-‐Transportation. In addition, hard copies will be made available and placed in the break room for employee’s reference. Handbook changes. There may be occasion when the handbook requires change(s). In that event, the change will be posted to transportations intranet. Notification will be provided to all employees at the time of posting. Employees are expected to review these changes.
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Introduction
OUR VISION
To be recognized as the premier student transportation organization in the State of Colorado.
OUR MISSION STATEMENT
To provide a valued service as efficiently and safely as possible at least cost.
OUR CORE VALUES
Safety – We commit to a culture of safety and acknowledge that it overrides all other concerns. Professionalism – We will at all times deal with others in a professional manner. Integrity – We will always deal with our customers and co-‐workers honestly, regardless the situation. Teamwork – We recognize the power of a team over an individual and commit ourselves to strength through teamwork. Service – We recognize that at our heart, we are a service organization and that high quality service is a reasonable expectation of our organization.
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Standards of Conduct
The Department of Transportation pursues excellence in all its endeavors and insists on high standards of conduct and performance. The rules expressed in the following sections are designed to promote and maintain a positive environment for all. Firm, fair, and consistent application of these rules is the primary objective.
Listed below are some of the rules of the Department of Transportation. This list should not be viewed as all-‐inclusive. Types of behavior, performance and conduct that this Department considers inappropriate and which could lead to corrective action up to and including an unpaid suspension or termination of employment without prior warning, at the sole discretion of the Department, include, but are not limited to, the following:
1. Failure to follow established standard for requesting or reporting absences. 2. Failure to follow established standard for reporting to duty on time. 3. Failure to follow established standard for attendance. 4. Placing a student(s) in undue jeopardy. 5. Inappropriate handling or disclosure of confidential information or records. 6. Inappropriate, disruptive, discourteous or irregular behavior adversely affecting students or
co-‐workers. 7. Acts of physical misbehavior or acts of violence, including provoking or participating in
fighting or making threats. 8. Performance of duties in an irresponsible, careless, reckless, or unsafe manner or behavior
not conducive to a safe and healthful work environment 9. Noncompliance with the District’s commitment to equal employment opportunity and
affirmative action. 10. Commission of acts of discrimination or discriminatory harassment. 11. Plea of nolo contendere or conviction for an illegal act, committed on or off the job, which
adversely impacts job performance, attendance or the reputation of this Department and the District.
12. Unauthorized access, inappropriate use, or abuse of the Department’s equipment or property, such as, but not limited to, copiers, computers, computer software, internet access, e-‐mails, fax machines, telephones, buses and bus equipment, and shop equipment.
13. Neglect of duty or failure or refusal to perform job-‐related duties and assignments. 14. Failure to follow Departmental, District, State, or Federal policies, procedures, rules, or
regulations. 15. Violation of safety or security regulations. 16. Refusal to cooperate with a Departmental or District investigation. 17. Failure to obtain or maintain, within a designated time, driver certification credentials
necessary for continuation in the job.
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18. Reporting to work under the influence of alcohol, unlawful controlled substance, or misused or unlawful use of a prescribed drug.
19. Unlawful manufacture, distribution, sale, possession, or use of any controlled substance or illegal drugs regardless of where or when the conduct occurs.
20. Misuse, defacement or destruction of District, student, or co-‐worker property. 21. Falsification of forms, time and attendance records, or other official records or documents,
including employment, promotion or transfer documents. 22. Theft or unauthorized possession, removal, destruction, or use of property belonging to the
District, a student, or a co-‐worker. 23. Possession of firearms, weapons, explosives, or dangerous materials on District property
unless authorized. 24. Misappropriation of departmental funds or equipment. 25. Behavior harmful to the reputation and mission of this Department or the District. 26. Failure to report all criminal charges or traffic charges, not including parking tickets.
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At Will Employment Disclaimer
Per Board Policy GDA, Educational Support Staff employees are considered “at-‐will” employees who serve at the pleasure of the Board and shall have only those employment rights as expressly established in Board policy.
Employees of the Transportation Department are considered Educational Support Staff and, as such, are at will employees. In this at-‐will relationship, either the District or the employee can terminate the employment relationship at any time, with or without cause, with or without notice.
Corrective Discipline and Employment At Will: While the District may elect to follow its corrective discipline procedure, it is in no way obligated to do so. Using corrective discipline is at the sole discretion of the District administration in an employment at will workplace.
Exceptions to the Employment at Will Policy: No one except the Board of Education may enter into any kind of employment relationship or agreement that is contrary to the previous statement.
I acknowledge that a copy of the Falcon School District 49, Transportation Department Employee Handbook is available on the district’s website. I understand that this handbook replaces any and all prior verbal and written communications regarding the Transportation Department working conditions, policies, procedures, appeal processes, and benefits.
I have read and understand the contents of this handbook and will act in accord with these policies and procedures as a condition of my employment with Falcon School District 49, Transportation Department.
I have read and understand the Standards of Conduct expected by Falcon School District 49, Transportation Department, and I agree to act in accord with the Standards of Conduct as a condition of my employment by Falcon School District 49, Transportation Department.
I understand that if I have questions or concerns at any time about the handbook or the Standards of Conduct, I will consult my immediate supervisor, my supervisor's manager, or the Human Resources staff for clarification.
I also acknowledge that the handbook contains an employment-‐at-‐will provision that states:
1. Either the Transportation Department or I can terminate my employment relationship at any time, with or without cause, and with or without notice; and
2. That no one except the Board of Education can enter into any differing employment
relationship, contract, or agreement.
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Finally, I understand that the contents of this employee handbook are simply policies and guidelines, not a contract or implied contract with employees. The contents of the employee handbook may change at any time.
Please read the Handbook and the employee Standards of Conduct carefully to understand these conditions of employment before you sign this document.
Employee Signature
____________________________________________
Date ________________________________________
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Time Period Violations Accidents No Point
Violations
One Year No more than two moving violations in the last 12
months
No more than one at-‐fault accident in the last 12 months
No more than three
violations where no points are
assessed in the last 12 months
Three Years
No more than three moving violations in the last three
years
No more than two at-‐fault accidents in the last 36 months
No more than six violations where no points are
assessed in the last three years
Three Years
DUI, DWAI, reckless driving, drag racing, expressed or implied consent or drug and/or alcohol related
violation or conviction in last 3 years
Any accident caused by reckless driving or drag racing accident
in last three years
Five Years
Hit & run involving personal injuries, vehicular homicide violation or conviction in the
last five years
Any accident caused by DUI, DWAI, hit & run with injuries vehicular assault or homicide, or any drug or alcohol related accident in the last five years
1. At a minimum, MVRs will be reviewed annually for each district employee whose day to
day job assignment requires them to drive a district vehicle on a regular basis. 2. Activity will be reviewed for the last five years 3. An employee who does not meet the above criteria will be subject to the loss of driving
privileges effective the date when the MVR reflects a violation or conviction according to the above guidelines.
4. Dates of conviction are used to determine when district driving privileges may be revoked.
5. Dates of violation are used to determine when district driving privileges may be reinstated, if applicable.
6. All MVR violations and convictions are considered whether the citation was issued while driving a district or personal vehicle.
7. If a violation and accident are associated, they will be counted as a single offense. 8. Multiple violations issued on the same day are considered separately.
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9. Driving employees and/or volunteers must possess and maintain a valid (not suspended or expired) license prior to permissive use or vehicles being granted. Transition Information. Drivers who do not meet the above requirements as of 1 July 2014, may be allowed driving privileges subject to no more than one moving violation or accident per year for a period of three years or until such time that the driver meets the above minimum requirements. Once this period of time has expired, or the driver has met the minimum requirements, the driver will be subject to the above standards. An exception to the allowance is for violation for DUI, DWAI, reckless driving, drag racing, expressed or implied consent, hit and run involving personal injuries, vehicular assault, vehicular homicide. Convictions for these violations are still subject to the above stated parameters.
10. All drivers are subject to an Accident Review Committee (ARC) review for any accident in a District owned motor vehicle. The ARC will make a preventability determination for each accident (Note: This may be different than an assignment of fault). The ARC will be supported by District Risk Management.
11 Transition Information. Drivers who do not meet the above requirements as of 1 July 2014, may be allowed driving privileges subject to no more than one moving violation or accident per year for a period of three years or until such time that the driver meets the above minimum requirements. Once this period of time has expired, or the driver has met the minimum requirements, the driver will be subject to the above standards. An exception to the allowance is for violation for DUI, DWAI, reckless driving, drag racing, expressed or implied consent, hit and run involving personal injuries, vehicular assault, vehicular homicide. Convictions for these violations are still subject to the above stated parameters.
12 All drivers are subject to an Accident Review Committee (ARC) review for any accident in a District owned motor vehicle. The ARC will make a preventability determination for each accident (Note: This may be different than an assignment of fault). The ARC will be supported by District Risk Management.
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Equal Opportunity Employment Relevant Board of Education Policy ACA-‐R -‐-‐ Nondiscrimination/Equal Opportunity Complaint Procedure GBA – Hiring/Equal Employment Opportunity and Affirmative Action This Department will not only follow Board policy on equal opportunity employment but also affirm that there is strength through diversity. All employees of this Department will be treated with dignity and respect. Report equal opportunity violations in accordance with the procedures outlined in Board policy ACA-‐R. Employees are encouraged to seek resolution at the informal level first, however it is not a requirement. Sexual Harassment Relevant Board of Education Policies ACAA -‐-‐ Sexual Harassment ACA -‐-‐ Nondiscrimination on the Basis of Sex (Compliance with Title IX) ACA-‐R -‐-‐ Nondiscrimination/Equal Opportunity Complaint Procedure GBAA -‐-‐ Sexual Harassment This Department shall comply with all relevant Board policies regarding sexual harassment or discrimination. Report harassment or discrimination in accordance with the procedures outlined in Board policy ACA-‐R. Employees are encouraged to seek resolution at the informal level first, however it is not a requirement. Ethics and Conflict of Interest Relevant Board policy GBEA -‐-‐ Staff Ethics/Conflict of Interest
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Grievance Procedures Relevant Board policy GBK – Staff Grievances GBK-‐R – Staff Grievances GBK-‐E -‐-‐ Staff Grievance The above list BOE policies provide a process that allows an employee to “grieve” an alleged material violation of a BOE policy or administrative regulation. A grievance may consist of perceived misinterpretation or misapplication of BOE policies or regulations. GBK-‐R sets forth the steps of the process and GBK-‐E contains the form that will be used for the process. Complaint Procedures These procedures are to be used internally within the Department of Transportation to address alleged violations of the Employee Handbook. The key to this process is to resolve informally at the lowest possible level. The Transportation is concerned with any situation affecting morale, good order and discipline within our department. We are committed to correcting and condition or situation that mya cause unfairness or misunderstanding. It is inevitable that problems and misunderstandings will occur. There, we resolve to provide an orderly manner for an employee to voice an opinion or concern with management without prejudice or fear of retaliation. If an employee has a problem or complaint the employee should first discuss with their assigned team leader. If the issue or concern is not satisfactorily resolved the next step is to bring to the attention of the Transportation Manager. Note: Both of the above steps are verbal and informal. If the situation is still not satisfactorily resolved the next step is to provide a written complaint to the Transportation Director. The last and final step is to provide a written complaint to the Chief Operating Officer. Responses at each level shall take no longer than 5 working days to respond. If additional time is needed the employee shall be so informed. Not all complaints will be resolved to everyone’s satisfaction. However, in each and every case
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the reason for the decision will be provided to the employee. Worker’s Compensation Relevant Board policy GBGD – Workers’ Compensation GBGD-‐R – Workers’ Compensation Any time an employee is injured on the job, that fact must be reported on the appropriate form as soon as practicable. It is the employee’s decision whether or not they want to seek medical attention. The employee has a choice of two medical providers should they determine to seek medical attention. An employee who does seek medical attention will keep the department informed regarding their status by providing copies of all medical documents received from the medical provider. An employee assigned to modified duty will report to work at their scheduled work times. They may be assigned additional duties that do not violate the work limitations noted by the medical provider.
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Route Bidding Precedence Pre-‐Bid Requirements. Prior to being allowed to bid, employees must:
1. be in a full duty status (An employee who is currently not in a full duty status may bring a personal physician’s return to work slip anytime over the summer up to the day prior to the scheduled bid.),
2. submit all credentials (credentials must be valid.), and 3. meet any route or position specific criteria.
Driver/Para SPED teams. Self-‐determined driver/para SPED teams are considered to be a very positive,beneficial operational requirement in order to best support SPED students. As such a driver and a para who’ve agreed to operate as a SPED team for a school year will bid as one in order of the job position seniority of the senior member of the team. SPED teams must declare their intent to bid as one prior to the beginning of the annual route bid. Part-‐time driver route sharing. Two part time drivers who wish to share a route may bid as one in order of the job position seniority of the senior driver of the two with the following conditions:
1. When time to bid, the drivers may select only a route that has less than 5 route hours per day (Note: Route hours does not include any extra duties used to build a route up to the 5 hour minimum, e.g. pre-‐trip of spare buses, or cleaning of other vehicles). Any 5 hour route that has any extra duties (deadhead time) built into it may be selected. Once selected, the deadhead time is stripped out and the resulting hours become the assigned route hours. Example,
At time of bid a route is posted that is scheduled for 5 hours per day. The route reflects that there is a one hour per week requirement to wash a vehicle other than your own. A part-‐time driver pair may bid this route and once bid that route is stripped of the extra time duties and would become a 4.8 hour/day route.
Part-‐time driver and paraprofessional may not exceed 30 hours/week. This is to include any district time with transportation or other district departments. The part-‐time driver team must declare their intention to bid as one prior to the beginning of the annual route bid. After certification of meeting all pre-‐bid requirements, the following route bid precedence will be followed:
1. Full-‐time and part-‐time drivers and paraprofessionals bid in order of job position seniority.
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2. Substitute drivers and paraprofessionals do not bid on routes. Substitute drivers and paraprofessionals may be assigned routes for specific periods of time at a later time.
Bid Procedures Before beginning of the school year
1. Routes will be posted for viewing 4 work days before the bid date. 2. It is a live bid. 3. Employee must provide required valid credentials, prior to being certified as eligible to
bid. 4. Driver/para teams may jointly bid a single route according to the higher seniority of
each team member. Driver/para teams must make this designation in writing prior to the commencement of the bid.
5. Each employee will have a 5 minute exclusive bidding right. Employee may take longer but loses exclusivity as the next senior employee will be called in.
6. An employee who when called does not come in to bid will be skipped. If they should show later on the same bid day they will be inserted into bid after the current bidder selects route.
7. An employee who misses the bid entirely will be allowed to select from any of the open routes, if any, remaining after the bid is over. At that point it is first come, first served; seniority does not prevail.
8. An employee who knows in advance that they cannot make the bid may fill out a proxy bid sheet. The proxy bid sheet must be as detailed as possible, must designate by name another transportation employee (may not be a supervisor) to bid on their behalf, and must be signed by the employee. A proxy bid sheet must be turned in prior to the beginning of the bid. A route bid per the written instructions of the employee is final. (Note: It is in the employee’s best interest to do all that they can to attend the bid in person.)
School year bids
1. All open routes will be posted within 5 work days after vacancy. 2. Routes will be posted for a period of 3 work days. 3. Employees will sign up for each route they are interested in and designate order of
route preference, if more than one route is posted at the same time. 4. Routes will be awarded by seniority, unless routes have special requirements. 5. An employee may only bid onto a second route once during any school year. 6. Any route posted but not bid on becomes assignable. 7. Employees must be in a full duty status to bid.
Summer school bid
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1. Employees may bid as much summer work as they desire, as long as the summer school
program dates do not overlap. 2. Routes will be posted for a period of 3 work days. 3. Employees will sign up for each route they are interested in and will designate order of
route preference. 4. Routes will be awarded by seniority, unless routes have special requirements. 5. If not in a full duty status at time of bid, employee must present medical documentation
that reflects they will be at full duty prior to the designated dry run day for the particular summer program they are bidding on.
6. Employees must be available to work the entire length of the summer program. 7. Summer work is considered extra work for extra pay. 8. Practice of a driver/para team bid is suspended for summer work. 9. All time off during a summer school program will be without pay. Employees may not
use accrued personal business or sick time during the summer. Seniority Job Position Seniority. For purposes of job position seniority, seniority is considered and prevails when all else is equal. There are three levels of consideration:
1. Best qualified. 2. Operational requirements. 3. Job position seniority.
a) Seniority for drivers and paraprofessionals is initially established at the time and
date each is cleared by the Training Section and released. That release date is documented on the employee’s training syllabus.
b) Should two or more drivers or paraprofessionals be released at the same time and date, seniority is determined by the highest test score from the CDE written test administered during pre-‐service training.
c) The seniority list will be integrated – drivers and paraprofessionals. d) The seniority date used for bidding or trips assignments, etc. will be the job position
seniority date. e) The Training Section shall maintain the seniority list. f) An up to date seniority list will be posted with routes for the August bid and each
school month thereafter, on the first work day of the month. g) Seniority is maintained only for those drivers and paraprofessionals in a full-‐time or
part-‐time status. h) Drivers and paras who move between full-‐time for part-‐time status will maintain
their job position seniority date. i) Substitute drivers and paraprofessionals do not have a job position seniority date. j) A driver or paraprofessional who leaves the district, for any period of time, loses
seniority.
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k) Should a driver or paraprofessional return to the district, a new seniority date is established when released by the Training Section.
Note: (A returning driver or paraprofessional’s hourly wage is determined by HR using their procedures.)
l) District employee assuming a Transportation Department position. For purposes of job position seniority only, any current district employee hired to assume a driver or paraprofessional position will be assigned a job position seniority date at the bottom of the seniority list.
m) This seniority date does not change any HR assigned hire/seniority date nor does it affect any potential HR determined service credit for the transportation position.
n) An employee continues to accrue seniority during the period of a HR approved extended leave of absence.
Attendance and Punctuality Procedures
Purpose. To publish the attendance and punctuality procedures to which the Department of Transportation will adhere. Intent. To balance the legitimate needs for time off of its workforce with the Department’s requirement for good order, efficiency and capability to provide consistently excellent customer service. Scope. These procedures apply to all full-‐time and part-‐time employees of the Department of Transportation. Punctuality procedures apply to substitute drivers and paraprofessionals for the duration of the time they are in that status. Precedence. The procedures in this document are subordinate to federal & state law, and Board of Education policies. Emergencies. It is understood that there may be emergency situations that preclude an employee from complying with these procedures. In these situations it is the employee’s responsibility to provide any requested documentation. Once received management will determine whether to make exception to these procedures. Relevant Board of Education Policies GBC – FMLA Eligible Staff Leaves and Absences GBC-‐R -‐-‐ FMLA Eligible Staff Leaves and Absences
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GBCA – Non FMLA Eligible Staff Leaves and Absences/Americans with Disabilities And Americans with Disabilities Amendment Act
GBCAG – Staff Unpaid Leave of Absence GBGG – Staff Sick Leave GBGI – Staff Leaves and Absences Leaves Short term leaves. The Transportation Director or designee will approve/disapprove requests for personal leave or vacation. The Director may also establish guidelines for when a short term leave may be used, e.g. establish a short term leave use prohibition the last week of the school year. Use of personal leave or vacation in conjunction with an extended leave of absence is approved/disapproved by Human Resources. Jury Duty. At the time you receive your summons, bring dispatch a copy of it and request the time off in time and attendance. If your summons cancels the evening before you will be required to report to work. Call dispatch and leave a message that you will be in. If you are released in the morning you are required to call work and report for your PM route. You are also required to bring back the release form from court. Extended Leaves of Absence. The District provides a variety of extended leaves of absence for its employees. It is incumbent upon the employee to ensure that leaves of absence are submitted appropriately and that the employee communicates any changes to an approved status, e.g., need for an extension, etc. both to this Department and the approving authority, e.g., Personnel Director, Human Resources. For purposes of extended leaves of absence any time an employee is off for 5 consecutive work days or more, they are encouraged to submit for an extended leave of absence, if any apply. The submission may be retroactive. Medical Leaves. A return to work will require a doctor’s release. Attendance
Good attendance is an expected trademark of a professional. This department functions best when all are at work. No one drives a route better or knows their students better than the driver and/or para permanently assigned to that route. All departmental employees are encouraged to schedule appointments or plan extended time off during off duty time, time between shifts, or when the district or zone supported is closed. Year round employees are also encouraged to use the two week breaks in the school year to make appointments, take personal time or vacation.
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Attendance behaviors that may result in corrective action: Doctor’s notes. Doctor’s notes explain but do not necessarily excuse any absence. Doctor’s notes may be required after 3 consecutive work days of absence. Doctor’s notes will be required after 5 consecutive days of absence. Misuse of sick time. Use of sick time may only be used for personal illness, personal medical appointments, and bereavement or for the necessary care and attendance of a member of the employee's immediate family. Below is the definition of immediate family. Misuse of sick time is all occasions when an employee uses sick time for other than its intended purposes: Examples include: Use of sick time as de facto vacation, In order to pay bills, Bereavement of someone not an immediate family member, or to train for another job. Pattern Absence. Those absences over a period of time that show a propensity for regularity, e.g. days off before and/or after a weekend or scheduled time off period, paydays, calling off on bad weather days, etc. A verified pattern absence may be grounds for a termination recommendation. Job Abandonment. Three (3) consecutive work days of no call, no show shall constitute job abandonment and shall be grounds for an immediate termination recommendation. Excessive absenteeism. Each occasion an employee accumulates more unexcused hours in a fiscal year (July to June) than the employee receives in annual sick hours. Examples are: Drivers/Paraprofessionals exceeding 10 days’ worth of sick hours Year round employees exceeding 12 days’ worth of sick hours Each employee is responsible for monitoring the number of accumulated hours of vacation, sick, or personal time in order to preclude placing themselves in an excessive absenteeism status. Once an employee reaches an excessive absenteeism status, the below applies. Consequences of excessive absenteeism will follow progressive discipline procedures as outlined below.
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Instance Type of Discipline Points First Verbal warning 0 Second Written warning 1 Third Written reprimand 1 Fourth Written reprimand with suspension 1 Fifth Recommendation for termination N/A Even though the excessive absenteeism calculation is rolled back to zero at the beginning of each year, progressive discipline for a subsequent year will progress such that if for any two year period the number of points exceeds 6, the employee will be recommended for termination. Punctuality Punctuality. This is a schedule driven organization. Thus, consistent punctuality is considered crucial to the proper functioning of the department. To properly report an unscheduled absence: Call off at least one hour prior to an unscheduled absence. During working hours speak to one of the dispatchers. During non-‐working hours, use only the designated phone number to call off of work. Leaving a voice mail on any other number will be classified a no call, no show. When calling off you must provide your name, route number, gate time and any other duties assigned. Provide the shift that you will be out, AM shift, Mid-‐day, PM shift or all day. In addition you must provide the reason. The Number you need to call is 719-‐495-‐1159. You must call in each day of your absence. Notify dispatch when you plan on returning to work as soon as possible. The below procedures address how this Department will consider those occasions when an employee does not report for a work assignment as scheduled. Failure to Properly Report. There are three types of failure to properly report: No Call, No Show. Failure to report an unscheduled absence or late arrival. A no call, no show is considered to be a serious matter (see job abandonment above). An initial No Call, No Show followed by a phone call will result in that employee not conducting that scheduled work assignment and will then be considered a Late Call-‐In. The employee may conduct their next scheduled work. Late Call-‐In. An employee calls in an unscheduled absence less than one hour prior to a
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scheduled sign-‐in time. Late Sign-‐In. Any sign-‐in after a scheduled sign-‐in time is considered late and may result in disciplinary action. How late an employee signs-‐in will determine if the employee may conduct that scheduled shift. Each late sign-‐in or call-‐in is considered a failure to properly report; there are 3 types: AM. Sign-‐in time to 5 minutes late, employee will be allowed to conduct that scheduled work. Mid-‐day. Any late sign-‐in will result in employee not being allowed to work that shift. Employee is expected to conduct their next scheduled work. PM. Any late sign-‐in will result in employee not being allowed to work that shift. Employee is expected to conduct their next scheduled work. Notes: Next scheduled work not only includes regular assigned work but also a scheduled trip. For example, should an employee not be allowed to work in the morning due to a late sign-‐in and also have an 8:45 AM assigned trip, the employee is expected to work the trip. There will be occasions when weather conditions are such that the late sign-‐in rules will be relaxed. Employees are still expected to make all reasonable efforts to be on time for scheduled work. Consequences of failure to properly report will follow progressive discipline procedures as outlined below. Instance Type of Discipline Considered in
Performance Eval First Verbal warning No Second Written warning Yes Third Written reprimand Yes Fourth Written reprimand with suspension Yes Fifth Recommendation for termination N/A Definitions
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Approved time off. That time off where management has, by signature, authorized an employee time off. An approved absence is considered to be excused and is not chargeable against an employee for attendance procedure purposes. Examples include: Personal Business, Vacation, Authorized leaves of absence per BOE policy, Suspension from work, Workers’ Compensation . Unapproved time off. All time off taken by an employee that is not or does not require approval by management. This time off may or may not count towards excessive absenteeism. Examples include: Calls off sick; Use of accumulated time off for other than its intended purpose, i.e. calling in sick in order to pay bills on a payday. Call off. For purposes of reporting an unscheduled absence, a call off is any work day or portion of a work day that an employee, using the proper daily absence procedures, reports an absence. Excessive absenteeism. Each occasion an employee accumulates more unexcused hours in a fiscal year (July to June) than the employee receives in annual sick hours. Excused Absence. That time off that is not considered towards excessive absenteeism. Examples include: Approved time off Worker’s compensation (as directed by medical authority) Unexcused Absence. That time off that will be counted towards excessive absenteeism and includes:
• Fails to properly report resulting in a missed scheduled work shift; • Does not have sufficient sick, personal business or vacation hours to cover an absence.
(Exceptions are HR approved leaves of absence.); • Exceeds the time off of an approved absence, e.g. does not return to work at the end of
a District approved leave of absence;
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• Misuses sick time; • Uses per diem pay (dock).
Personal Business. That time provided by the district for use as the employee desires. Its use does require management approval and may be restricted due to operational requirements. Requests for use of personal business time should be submitted at least three business in advance of the requested time off. Due to operational requirements use of personal leave will be restricted as follows: Drivers – No more than two personal leaves per work day Paraprofessionals – No more than one personal leave per work day Exceptions require Transportation Director approval. Transportation Personnel Procedures for District Delays, Closures or Other Unscheduled Events The Transportation Department’s ability to provide school bus support will, at times, supersede the District’s decision to close or delay school. Below are the operational and pay procedures for those occasions when Transportation must go above and beyond the District’s closure or delay call. District Two Hour Delay Procedures
Drivers and Paraprofessionals
• Report at scheduled AM report time plus two hours. For example, if regular scheduled report time is 6:15 AM a two hour delay slides the report time to 8:15 AM.
• May report 15 minutes earlier, if needed, to ensure bus is at first stop on time. • All scheduled mid-‐day routes are cancelled. • If driver has a trip earlier than 11:30 AM, it is cancelled. In this case report to work at
normal scheduled time plus two hours. • For AP drivers only:
o If your trip is cancelled, report to work at 7 AM. o If you are not scheduled to work on the delay day, call dispatch no later than 6
AM to determine if you will need to come to work. • For pay. All drivers and paraprofessionals will be credited with the total hours of work
scheduled for that day. For most drivers and paraprofessionals, that time will be actual time worked. For some drivers and paraprofessionals time will be credited for a cancelled mid-‐day.
• For attendance. Preapproved requests for time off will be honored. Call offs on the day of the delay will be honored, however if the time off includes the delay period, employee will not be paid the additional two hours.
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• If the decision to delay is made later than normal and employee is already on the road driving to work, continue to work and punch in upon arrival. Employee may be assigned work tasks until time to conduct route. Employee will be required to certify this was the case.
Transportation Staff • Required for all essential personnel. • Will report for work at regularly scheduled AM report time. • All personnel will work until regular PM end of shift. • May be required to report earlier or work later, if operational necessity dictates. • For pay. Each staff member will receive two hours of ET when report in AM as
scheduled. These hours are not considered for OT calculations. Any hours worked beyond 8 are ET and may also be used in OT calculation.
• For attendance. Preapproved requests for time off will be honored. Call offs on the day of the delay will be honored, however if the time off includes the delay period, employee will not be paid the additional two hours.
District Closure Procedures
Drivers and Paraprofessionals
• Drivers or paraprofessionals may be asked to report to work on a district closure day. Examples include taking out a scheduled trip or to assist in preparing buses or the lot to be able to transport the next scheduled school day.
• By district policy, employees will be paid for their scheduled work hours that day. These are hours not on the clock and are not subject to OT calculations.
• Those who work on district closure days will be paid for hours worked which is in addition to the hours they are paid when the district is closed. These are on the clock hours and are subject to ET/OT calculations.
Transportation Staff
• On call for all essential personnel. • May be required to report for work, if operational necessity dictates. • If required to work on a scheduled work day when the district is closed, employee
will be credited their scheduled work hours, as well as the time spent working while on the clock.
Other Occasions. From time to time there may be other occasions on non-‐scheduled work days that require
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some Transportation personnel to report to work. Examples include a major snowstorm that comes in over a weekend, extended weekend, or two week break that requires transportation personnel to prepare buses and the lot in order to be ready to transport the next scheduled school day. Another example could be a fleet-‐wide maintenance issue requiring resolution before the next scheduled school day. Each occasion will be unique and, therefore, may lead to some personnel being asked to report for work and other personnel being required to report for work. Personnel will be paid for the hours worked. Those hours are subject to normal ET/OT calculations. Overtime Eligible Hours. As a point of iteration: Only those hours in a given work week where the employee is on the clock will be used in overtime calculations. Any hours credited to an employee due to a two hour delay or district closure will not be used in overtime calculations. District Essential Personnel Designation
To help ensure safe and efficient operation of the school system, the District may designate certain positions as "essential" in the context of District delays and closures. Employees assigned to such positions are designated as “Essential Personnel” and may be required to report for work on District snow days and during delayed starts. In all cases, a Chief Officer must approve the use of the Essential Personnel designation. Generally speaking, the Essential Personnel designation will apply to positions in the operations functions. (Formal communication from HR is forthcoming.)
Transportation Department Essential Personnel Designation by Position. The job description of each of these positions will reflect that it is an essential personnel position.
Administrative Assistant Routers Mechanics Lead & Full Time Trainers Dispatchers Student Liaison/FFS Specialist
Substance Abuse Policy
Relevant Board of Education Policies
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GBEC – Drug-‐Free Workplace EEAEAA – Drug and alcohol testing for commercial drivers/licensed employees Drug test Donor Instructions – Appendix E
1. Forward
Among FALCON SCHOOL DISTRICT 49’s most vital concerns are the safety, health, and well-‐being of its drivers, paraprofessionals, and all people who come into contact with its workforce, property, and services. It is our goal to provide a healthy, satisfying work environment that promotes personal opportunities for growth. Furthermore, our drivers have the right to work with persons free from the effects of alcohol and/or drugs. Those we transport each day, our students, have the same right.
FALCON SCHOOL DISTRICT 49 does not intend to intrude into the private lives of its drivers and recognizes the drivers’ off-‐the-‐job as well as on-‐the-‐job-‐involvement with illegal drugs can have a negative impact on the workplace, fellow drivers and customers. Drivers are expected to report for work with no illegal drugs in their bodies and free of all adverse effects of alcohol misuse. FALCON SCHOOL DISTRICT 49 encourages drivers to seek professional assistance any time for personal problems, including alcohol or drug dependency that adversely affects their ability to perform their assigned duties.
Supervisors of FALCON SCHOOL DISTRICT 49 are dedicated to the fair and equitable application of this policy. They are required to apply all aspects of this policy and to use it in an unbiased and impartial manner.
2. Purpose
The purpose of this policy is to comply with Department of Transportation Regulations (DOT) 49 CFR Part 40, Procedures for Transportation Workplace Drug Testing Programs, 49 CFR Part 382, Controlled Substances and Alcohol Use and Testing-‐ Federal Motor Carrier Safety Administration, and the Drug-‐Free Workplace Act of 1988. This policy incorporates these regulations for safety-‐sensitive drivers and establishes these requirements for drug and alcohol testing along with their specific cut-‐off levels.
3. Applicability
This policy applies to FALCON SCHOOL DISTRICT 49 drivers, driver applicants, its mechanics and office staff that are required to have a Commercial Driver’s License (CDL), or are considered by DOT to be in a safety-‐sensitive position, full or part-‐time, leased drivers and owner-‐operator contractors when they are on FALCON SCHOOL DISTRICT 49 property or when performing any safety-‐sensitive function for FALCON SCHOOL DISTRICT 49.
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Performing a safety-‐sensitive function means from the time a driver is ready to work, begins work, and is relieved from all responsibility for performing work. Safety-‐sensitive functions may include, however, are not limited to the following items:
a. All time on FALCON SCHOOL DISTRICT 49 property, or, terminal, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by FALCON SCHOOL DISTRICT 49.
b. All time inspecting equipment as required by 49 CFR Part 392 (392.7 & 392.8) or otherwise inspecting, servicing, or conditioning any Commercial Motor Vehicle (CMV) at any time.
c. All time spent at the driving controls of a CMV. d. All time, other than driving time, in or upon any CMV except time spent
resting in a sleeper berth (the berth must conform to the requirements of 49 CFR Part 393.7).
e. All time loading or unloading, attending a CMV being loaded or unloaded, remaining in readiness to operate the CMV or in giving or receiving receipts for shipments loaded or unloaded.
f. All time repairing, obtaining assistance, or remaining in the attendance of a disabled CMV.
4. Legal Drugs
For a drug to be legally prescribed the driver must have a prescription or other written approval in his/her name from a licensed physician for the use of the drug in the course of medical treatment. The prescription or written document must also contain the name of the substance, the quantity/amount to be taken, and the period of authorized use. Any abuse or misuse of legal drugs while performing a safety-‐sensitive function is prohibited by FALCON SCHOOL DISTRICT 49.
The appropriate use of legally prescribed drugs and non-‐prescription medications is not prohibited by FALCON SCHOOL DISTRICT 49. However, the use of any substance which carries a warning label that indicates that motor skills, mental functioning, or judgment may be affected, the driver must report this to supervisory personnel immediately.
If a driver undergoes prescribed medical treatment with a drug or controlled substance, the driver is required to report this treatment to the Designated Employee Representative (DER) prior to performing a safety-‐sensitive function. A driver must obtain a written release from the prescribing licensed medical practitioner that the medication(s) will not affect the driver’s ability to perform safety-‐sensitive functions safely, including operating a commercial motor vehicle.
FALCON SCHOOL DISTRICT 49 reserves the right to obtain an independent medical opinion regarding the potential effects of a prescription or over-‐the-‐counter drug on a
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driver’s ability to perform safety-‐sensitive functions.
Further, FALCON SCHOOL DISTRICT 49 reserves the right to place any driver taking medication(s) on a non-‐paid leave of absence pending a decision as to whether the driver may continue to perform regular job duties while taking the medication(s).
5. Prohibited Substances
Any substance or illegal drug identified in the Controlled Substance Act (21 U.S.C. 812) is prohibited at all times. This includes, but not limited to marijuana (THC), amphetamines, opiates, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration. Illegal use includes, but not limited to, any illegal drug use, misuse of legally prescribed drugs, and the use of illegally obtained prescription drugs.
The Department of Transportation’s Drug and Alcohol Testing Regulation – 49 CFR Part 40, at 40.151(e) – does not authorize “medical marijuana” under a state law to be a valid medical explanation for a transportation employee’s positive drug test result. Marijuana remains a drug listed in Schedule I of the Controlled Substances Act. It remains unacceptable for any safety-‐sensitive employee subject to drug testing under the Department of Transportation’s drug testing regulations to use marijuana. The consumption of beverages containing alcohol or substances in which alcohol is present (including any medication, mouthwash, food, candy) or any other substance in which alcohol is present while performing safety-‐sensitive functions for FALCON SCHOOL DISTRICT 49 is prohibited.
6. Prohibited Conduct
No driver shall report for duty or remain on duty requiring the performance of safety-‐sensitive functions while having an alcohol concentration of 0.04 or greater. No driver shall use alcohol while performing safety-‐sensitive functions. No driver of shall perform a safety-‐sensitive function within four (4) hours after using alcohol.
No driver required to take a post-‐accident alcohol test shall use alcohol for eight (8) hours following the accident or until he/she undergoes a post-‐accident alcohol test, whichever occurs first.
No driver shall report for duty or remain on duty requiring the performance of safety-‐ sensitive functions when the driver uses any controlled substance, except when the use
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is pursuant to the instructions of a licensed medical practitioner who advised the driver that the substance will not adversely affect the driver’s ability to safely operate a commercial motor vehicle.
No driver shall report for duty, remain on duty or perform a safety-‐sensitive function, if the driver tests positive or has adulterated or substituted a test specimen for controlled -‐ substances.
Under FALCON SCHOOL DISTRICT 49 independent authority, engaging in unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances is prohibited by any safety-‐sensitive driver of FALCON SCHOOL DISTRICT 49. Drivers who violate this provision will be terminated. Drivers who violate any of these provisions will be terminated. All drivers of FALCON SCHOOL DISTRICT 49 are required to notify their supervisor within five (5) days of any criminal drug statute conviction. Failure to comply with this provision shall result in termination.
7. Compliance with Testing Requirements All drivers in safety-‐sensitive positions will be subject to urine drug testing and breath alcohol testing. A refusal to test is considered a violation of DOT regulations and will lead to immediate removal from duty, referral to a Substance Abuse Professional (SAP), and termination of employment. The following items constitute a refusal to test.
a. Failure to appear or remain at the test site. b. Failure to provide a urine specimen when required. c. Failure to permit direct observation or monitored collection. d. Declines to take a second test when directed. e. Failure to provide sufficient urine or breath without a valid medical
explanation. f. Failure to undergo a medical evaluation. g. Failure to cooperate with the testing process. h. Attempt to dilute, substitute, or tamper with a specimen. i. Failure to sign the Custody Control Form or Breath Alcohol Form. j. Admits to the collector that he or she adulterated or substituted their
specimen. k. Fails to follow the observer’s instructions to raise and lower their clothing
and to turn around to permit the observer to determine if the driver has a prosthetic or other device that could be used to interfere with the process.
l. If MRO reports that there is a verified adulterated or substituted test result. m. During the MRO review the employee admits adulterating or substituting.
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8. Testing Procedures
Federal regulations required analytical urine drug testing and breath alcohol testing to be conducted when circumstances warrant or as outlined in the regulations. FALCON SCHOOL DISTRICT 49 affirms the need to protect individual dignity, privacy, and confidentiality throughout the testing process. If at any time the integrity of the testing procedures or the validity of the tests results are compromised, the test will be cancelled.
Drug Tests
The drugs that will be tested for include marijuana (THC), cocaine (COC), opiates (OPI), amphetamines (AMP), and phencyclidine (PCP). Urine specimens will be conducted using the split specimen sample method as described in 49 CFR Part 40. Each specimen will be accompanied by a DOT Chain of Custody and Control Form (CCF) and identified using a unique identification number that attributes the specimen to the correct individual.
The specimen will be sent to a laboratory where a validity test will be performed to ensure that it is non-‐adulterated human urine. Then an initial drug screen test will be conducted on the primary specimen. For the primary specimen that is not negative, a confirmatory Gas Chromatography/Mass Spectrometry (GC/MS) test will be performed. The primary test will be considered positive if the amounts present are above the minimum thresholds established in 49 CFR Part 40.
All test results from the laboratory will be reported to a Medical Review Officer (MRO). The MRO is a licensed physician with detailed knowledge of substance abuse disorders and drug testing. The MRO is knowledgeable of DOT MRO guidelines and DOT operating administration regulations. The MRO must obtain the appropriate qualification training, satisfactorily complete an examination, and annually complete twelve (12) hours of professional development related to MRO functions as mandated in 49 CFR Part 40.
The MRO will review all test results to ensure the scientific validity of the test and to determine whether there is a legitimate medical explanation for a confirmed positive test result. The MRO will contact the driver, notify him/her of the positive laboratory result, and provide the driver with an opportunity to explain the confirmed test result. The MRO will subsequently review the driver’s medical history/records to determine whether there is a legitimate medical explanation for the positive test result. If no legitimate medical explanation is found, the test will be verified positive and reported to the FALCON SCHOOL DISTRICT 49 Designated Employee Representative (DER). If a legitimate medical explanation is found, the MRO will report the test as negative.
The split specimen sample will be stored at the initial laboratory until the analysis of the
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primary specimen is complete. If the primary specimen is negative, the split sample will be discarded. However, if the primary specimen is positive, the split sample specimen will be retained by the initial laboratory for testing if so requested by the driver through the MRO within 72 hours of being notified. The split sample specimen, if requested to be tested, will be sent to an alternate certified laboratory for testing, at the expense of the driver or applicant.
Safeguards for Controlled Substance Testing
1. The Collector must complete mandated qualification training as defined in 49 CFR Part 40 to be able to perform collections.
2. The Collector must obtain photo identification from the driver or be identified by a FALCON SCHOOL DISTRICT 49 representative prior to administering the test.
3. The Collector will ask the driver to display the contents of their pockets prior to the test being taken.
4. The Collector will ask the driver to wash their hands only with water or a moist towelette.
5. The Collector and driver will check the identification numbers of the seals with the number on the CCF.
6. The Collector will ask the driver to sign the CCF signifying the correctness of the data for test reporting.
7. The Collector will unwrap and wrap the specimen containers in the presence of the driver.
8. After the specimen is collected, the Collector will inspect the specimen for sufficient volume, temperature and signs of tampering.
9. The specimen sample containers are placed in a shipping container, sealed with tamper proof seals in the presence of the driver. The driver will be asked to initial the seals on the specimen sample containers.
10. The Laboratory will check the seals on the specimen bottles upon receipt to ensure they are not broken, if they are broken, the Laboratory will report the test as cancelled.
11. The Laboratory will report the results to the MRO by electronic communication.
Direct Observation Collection is Mandatory in the Following Circumstances
1. The Laboratory reports an invalid specimen and the MRO reports there was not an
adequate medical explanation for the results. 2. The test results are reported as positive adulterated or substituted cancelled with no
split specimen sample available.
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3. The Collector observed materials brought to the collection site or the driver’s conduct clearly indicated an attempt to tamper with the specimen.
4. The Collector notes that the temperature of the specimen was out of range or the specimen appeared to have been tampered with. Note: The Collector is NOT required to take the driver’s body temperature. The DER from FALCON SCHOOL DISTRICT 49 will be notified of the out of temperature specimen after the direct observation test is completed.
5. The MRO reports a negative-‐dilute result with a creatine concentration greater than or equal to 2 mg/dL but less than or equal to 5 mg/dL.
6. The test is a Return-‐to-‐Duty or Follow-‐up test. The observer must be the same gender as the driver. The observer may be someone other than the collector to ensure the same gender; however, the observer may not handle the specimen.
Shy Bladder Procedure
If the driver cannot provide a specimen at the initial attempt, the driver will be urged to drink up to 40 oz of water. The amount of water is to be spaced out over a three hour period. The driver is not required to drink the water by 49 CFR Part 40 regulations.
If the driver does not provide a specimen, or refuses to provide a specimen, the test will be marked as a “Refusal to Test” and considered a violation of the DOT regulations. The driver will be sent to a physician with expertise in the field, within five (5) days for an evaluation as to why the individual was not able to provide a specimen. If there is a valid medical reason, the test result will be changed to “Cancelled.”
Breath Alcohol Test
All tests for breath alcohol will be conducted using a National Highway Traffic Safety Administration (NHTSA) approved Evidential Breath Testing (EBT) device. The device must be operated by a certified Breath Alcohol Technician (BAT). The certification training must meet the qualification as defined in 49 CFR Part 40. A blank air test will be administered prior to the screening test and the confirmation test, if required. This indicates the EBT chamber is clear. A screening breath test will be given. If the results are less than a concentration of 0.020, the test results is negative. No additional tests will be required.
If the screening test results in a concentration of 0.020 or higher, a confirmation test will be conducted. A waiting period of at least fifteen (15) minutes but no longer than thirty (30) minutes after completion of the screening test must be completed before the confirmation test is done.
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The confirmation test will be completed using the same EBT as the screening test. Each test will have its own unique sequential number. A printout of each test will be provided and attached to the Alcohol Test Form. The printout will also include the time the test was taken, and EBT identification number. The test will be performed in a private, confidential manner as required by 49 CFR Part 40. If the results of the confirmation test are between 0.020-‐0.039; the driver must be removed from the safety-‐sensitive position for at least 24 hours. If the result is 0.040 or higher, the DER is contacted and the driver is referred to a Substance Abuse Professional (SAP). Further, any transportation employee who tests between 0.020 and 0.040 on a second occasion at any time during employment with FALCON SCHOOL DISTRICT 49 will, under FALCON SCHOOL DISTRICT 49’s independent authority, be terminated from employment.
Safeguards for Alcohol Testing
1. The BAT will request photo identification from the driver or be identified by a
FALCON SCHOOL DISTRICT 49 representative prior to administering the test. 2. The Driver will select an individually sealed mouthpiece and it will be opened by the
BAT while in the presence of the driver for the initial test. 3. The EBT used for the test will be approved by the National Highway Traffic Safety
Administration. 4. Calibration checks will be frequently performed to insure the EBT is working
efficiently. The driver may ask to see the last calibration. 5. The Driver will select an individually sealed mouthpiece and it will be opened by the
BAT while in the presence of the driver for the confirmation test.
Positive Test Results
Any driver of FALCON SCHOOL DISTRICT 49 that has a confirmed positive drug or alcohol test will be removed from his/her safety-‐sensitive position, informed of the educational and rehabilitation programs available, and referred to a Substance Abuse Professional (SAP) for assessment. No employee will be allowed to return to duty requiring the performance of safety-‐sensitive job functions without the approval of the SAP and the employer. Any transportation employee of FALCON SCHOOL DISTRICT 49 that has a confirmed positive drug or alcohol test result shall be subject to termination at the discretion of FALCON SCHOOL DISTRICT 49.
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Compliance with the Treatment Program Requirements and Employee Assistance Program for Non-‐DOT Circumstances
Drivers are encouraged to make use of the available resources for treatment of alcohol misuse and/or illegal drug use problems. Any driver of FALCON SCHOOL DISTRICT 49 who refuses or fails to comply with a SAP’s requirements for treatment, after care, return-‐to-‐duty and follow-‐up testing shall be terminated. FALCON SCHOOL DISTRICT 49, under independent authority requires that any costs incurred in regard to services provided by a SAP, or of treatment and/or education recommended by the SAP, which are not covered by a driver’s insurance plan, will be the responsibility of the driver.
Early recognition and treatment of drug dependency are essential to successful rehabilitation. Those employees recognizing a substance abuse problem should seek assistance from the DER. Referrals are held in strict confidence but supervisors and appointing authorities who need to know will be kept abreast of the employee's treatment, leave needs, and prognosis on a case-‐by-‐case basis. Employees who are referred to the EAP Coordinator Behavior Health, only available to those employees who have Corporation medical insurance Coverage, by their supervisor, or who, as a condition of continued employment, participate in an alcohol/substance abuse rehabilitation program are subject to the Return-‐to-‐Duty and Follow-‐Up tests, as specified in this policy Types of Testing
Pre-‐Employment Testing
Any individual that seeks employment with or transfers into a DOT safety-‐sensitive position at FALCON SCHOOL DISTRICT 49 will be required to take and pass a urine drug test. The receipt of a negative urine drug test is required. If the results of the urine drug test are dilute-‐negative, the result will be considered negative. If the test was cancelled, FALCON SCHOOL DISTRICT 49 requires the applicant to take and pass a second urine drug test. Anytime a driver of FALCON SCHOOL DISTRICT 49 is off work and removed from the pool for thirty (30) consecutive days or more, the driver will be required to take and pass another pre-‐employment urine drug test.
Reasonable Suspicion Testing
Reasonable Suspicion referral testing will be made on the basis of documented objective facts and circumstances, which are consistent with the chronic and withdrawal effects of controlled substances. Such driver conduct must be witnessed and
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documented by at least one supervisor that has been trained in Reasonable Suspicion detection compliant with DOT regulations. The training must include ways to determine the signs and symptoms of drug and alcohol use. Should the supervisor observe such symptoms or reactions, the driver must submit to testing. The supervisor must conclude that the driver is impaired in his/her work performance. Documentation as to the physical appearance, behavior, performance indicators speech and body odors of the driver must be completed prior to the test result being received. Observation and testing for Reasonable Suspicion for controlled substances can occur at anytime the driver is on duty, and is not related to when the driver performs safety-‐ sensitive functions. A driver who is suspected of controlled substance use must be immediately removed from their safety-‐sensitive function and is required to undergo testing. Observation and testing for Reasonable Suspicion for alcohol can occur only before, during, or just after the driver’s performance of a safety-‐sensitive function, or at any time that the driver is in readiness to provide a safety-‐sensitive function. A driver who is suspected of alcohol misuse must be immediately removed from their safety-‐ sensitive function and cannot return until an alcohol test has been conducted with a BAC less than 0.020. If an alcohol test is not conducted within two (2) hours, the reasons the test was not conducted must be documented. If an alcohol test is not conducted within eight (8) hours, any attempts to conduct an alcohol test will cease and the supervisor/DER shall document the reasons for not conducting the test. If no alcohol test is conducted, the driver cannot perform a safety-‐sensitive function until twenty-‐four (24) hours have elapsed following the original determination of Reasonable Suspicion of alcohol use. A driver who is tested for controlled substances under this Reasonable Suspicion will be paid if the test results are negative. Examples of Reasonable Suspicion include, but are not limited to, the following:
1. Physical signs and symptoms consistent with prohibited substance use or alcohol misuse.
2. Evidence of the manufacture, distribution, dispensing, possession, or use of
controlled substances, drugs, alcohol, or other prohibited substances.
3. Occurrence of a serious or potentially serious accident that may have been caused by prohibited substance abuse or alcohol misuse.
4. Physical contact (meaning fights), assaults, and flagrant disregard or violations of established safety, security, or other operating procedures.
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Random Drug and Alcohol Testing
All drivers of FALCON SCHOOL DISTRICT 49 that work in safety-‐sensitive positions will be subject to random unannounced testing. The selection of these drivers for random testing of drug and alcohol will be made using a scientifically valid method that ensures each covered driver will have an equal chance of being selected each time selections are made. Thus, a driver might be selected more than once during a year. Each driver selected for random testing shall be tested during the selection period. The percentage of the number of safety-‐sensitive drivers in the random program is established by 49 CFR Part 40 on an annual basis. At the effective date of this policy, the minimum annual percentage are ten [10%] percent of the average number of drivers for alcohol testing, and fifty [50%] percent of the average number of drivers for drug testing.
1. Random tests will be unannounced. 2. The dates for random tests will be spread throughout the year. 3. A driver who is selected for random testing will be required to report to the
collection site immediately upon notification. The driver will be in a duty status from the time they leave to go to the collection site until the time they return/leave the collection site.
4. A random test for alcohol shall be scheduled to occur only just prior to, during, or just after performing a safety-‐sensitive function, or at any time that the driver is in readiness to provide a safety-‐sensitive function.
5. A random test for controlled substances can be scheduled at any time the driver is on duty, and is not related to when the driver is performing a safety-‐sensitive function.
Any driver who is out on a long term leave of absence and/or not driving during the summer months will remain in the random selection consortium. If their name is selected for a random test, they may be contacted at home and instructed over the phone to report to the designated test site for collection of a urine sample. The driver will be in a paid duty status from the time they depart their home for the collection until they return home. Post -‐ Accident Testing
All drivers of FALCON SCHOOL DISTRICT 49 are required to undergo urine drug testing and breath alcohol testing if they are involved in an accident with a vehicle owned or leased by FALCON SCHOOL DISTRICT 49, if one or all of the following conditions are met:
1. The accident resulted in a human fatality. 2. The driver of FALCON SCHOOL DISTRICT 49 was issued a citation and a vehicle
was towed from the scene of the accident.
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3. The driver of FALCON SCHOOL DISTRICT 49 was issued a citation and an individual involved in the accident received bodily injury requiring immediate medical treatment away from the scene of the accident.
The surviving driver that operated the vehicle or any other driver whose performance cannot be completely discounted as contributing to the accident must be tested.
The driver(s) must be tested for controlled substances within (32) hours following the accident. If a drug test is not administered within (32) hours following the accident, FALCON SCHOOL DISTRICT 49 shall cease attempts to administer the test, and prepare and maintain on file a record stating the reasons the test was not promptly administered. An alcohol test should be administered within two (2) hours of the accident. If this has not been done, FALCON SCHOOL DISTRICT 49 will document the reason the test was not completed within two (2) hours of the accident and will continue to attempt to obtain a test and document their attempts within the eight (8) hour period. At the end of the eight (8) hours, FALCON SCHOOL DISTRICT 49 will cease the attempt to administer the test and document why the test was not completed. Any driver of FALCON SCHOOL DISTRICT 49 involved in an accident must refrain from alcohol use for eight (8) hours following the accident or until he/she has completed an alcohol test or released from duty. The driver must remain readily available for testing, until they are released from the scene of the accident. Any driver of FALCON SCHOOL DISTRICT 49 who voluntarily leaves the scene of an accident prior to submission to drug and alcohol testing will be considered to have refused to test and the driver will be terminated. If the driver is required to leave the scene under the authority of medical or police personnel, they must notify FALCON SCHOOL DISTRICT 49 as to their whereabouts.
If FALCON SCHOOL DISTRICT 49 is unable to perform a urine drug test and a breath alcohol test, (i.e., driver is unconscious, driver is detained by a police agency), FALCON SCHOOL DISTRICT 49 may use drug and alcohol post-‐accident test results administered by the State and/or Local law enforcement officials if they were completed. FALCON SCHOOL DISTRICT 49 will obtain the results in conformance with State and Local law.
Post -‐ Accident Testing for Non-‐DOT Circumstances
FALCON SCHOOL DISTRICT 49 requires an driver to submit to drug and alcohol tests following a motor vehicle accident or property damage accident involving injury to any individual involved in the accident requiring immediate medical treatment away from
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the scene, serious damage to any motor vehicle or equipment involved in the accident, a workplace fatality, or serious property damage even if the driver did not receive a citation. Any driver having a physical injury that requires immediate medical attention away from the work site will be required to submit to drug and alcohol tests. The test for Non-‐DOT Post-‐Accident will be a five panel urine test. The drugs that will be tested for under Non-‐DOT include Marijuana (THC), Cocaine (COC), Opiates (OPI), Amphetamines (AMP), and Phencyclidine (PCP). The time requirements of the Non-‐DOT Post Accident Testing are the same as listed for DOT Post Accident Testing. Tests will not be required if the supervisor in charge determines, using the best information available at the time of the decision, that the performance of the driver can be completely discounted as a contributing factor to the accident.
Return-‐to-‐Duty Testing
Under DOT regulations, before a driver of FALCON SCHOOL DISTRICT 49 is considered for reinstatement after having engaged in prohibited conduct (Section F) constitutes a DOT drug and alcohol regulation violation. The driver must be evaluated and released by a Substance Abuse Professional (SAP), completed any treatment prescribed by the SAP (as defined by federal law) and submit to a Return-‐to-‐Duty drug and/or alcohol test.
A SAP is a licensed physician, certified psychologist, social worker, driver assistance professional, or addiction counselor. The SAP must also have clinical experience in the diagnosis and treatment of drug and alcohol related diseases. The SAP must have completed the required qualification training and completed the continuing education trainings as detailed in 49 CFR Part 40. Before the driver can return to a safety-‐sensitive position, a verified negative Return-‐to-‐ Duty test result must be received by the employer. If a driver refuses to submit to a Return-‐to-‐Duty test, the driver will not be permitted to return to a safety-‐sensitive position. In addition, before the employer schedules the Return-‐to-‐Duty test, the SAP must assess the driver and determine if the required treatment has been completed. The DER must obtain a copy of the SAP’s letter outlining that the required treatment has been successfully completed and a required follow-‐up drug and/or alcohol testing plan for the employee.
The Return-‐to-‐Duty test must be conducted under direct observation as defined by DOT regulations. The Observer must request the driver to raise his or her shirt, blouse, or dress/skirt, as appropriate, above the waist, just above the navel; and lower clothing
and undergarments to mid-‐thigh; and to show the observer-‐by turning around—that the driver does not have a prosthetic device.
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Under independent authority, FALCON SCHOOL DISTRICT 49 requires that the cost of a Return-‐to-‐Duty test shall be paid by the driver.
Follow-‐Up Testing
Under certain circumstances employees of FALCON SCHOOL DISTRICT 49 will be required to undergo frequent unannounced random urine and/or breath testing following their Return-‐to-‐Duty Test. Follow-‐up Tests will be performed for a period of one (1) to five (5) years with a minimum number of six tests performed the first year. The employee will remain in the random testing program. A qualified SAP will determine the frequency and duration of the follow-‐up tests, beyond the minimum number.
The employer or their Third Party Administrator (TPA) will schedule the test dates and ensure that the appropriate tests are conducted within the twelve-‐month period after the employee returns to duty, as well as any subsequent testing requirements for up
to a five-‐year period.
Tests may be for both controlled substances and/or alcohol regardless of whether the prohibition violation concerned either specific substance. There is no limit to the
number and frequency of the follow-‐up tests. An employee is to be removed from the follow-‐up testing program after completing 60 months, if the SAP did not release him/her sooner.
Under independent authority, FALCON SCHOOL DISTRICT 49 requires that the cost of Follow-‐up testing requirements shall be paid by the driver.
Follow-‐Up testing requirements shall continue to apply even if the driver changes jobs or has a break in service.
Confidential Result Record Keeping
The results of all drug and alcohol testing results will be maintained in a secure confidential manner by the employer, laboratory, collection site, MRO, SAP, and the Consortium/Third Party Administrator (C/TPA). Information can only be released in the following circumstances and with the driver being notified in writing of the release.
1. To a third party only as directed by specific written instructions of the driver. 2. To the decision-‐maker in a lawsuit, grievance, or other proceeding initiated
by or on behalf of the employed tested. 3. To a subsequent employer upon receipt of a written request from the driver as
required by 49 CFR Part 40 of the DOT regulations. 4. To the National Transportation Safety Board during an accident investigation.
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5. To the DOT or any DOT agency with regulatory authority over the employer or any of its drivers, or to a State agency with oversight.
6. To the driver upon written request.
Supervisor Training
Supervisors of FALCON SCHOOL DISTRICT 49 who are designated to determine whether or not Reasonable Suspicion exists and who then order a DOT-‐covered driver to undergo testing under DOT regulations, shall receive a minimum of 60 minutes of training on recognizing alcohol misuse; and receive at least an additional 60 minutes of training on recognizing controlled substance use. The training shall include the signs and symptoms of alcohol misuse and use of drugs including the effects and consequences of drug use on personal health, safety, and the work environment. The training must include manifestations and behavioral cues that may indicate prohibited drug use or alcohol misuse.
Driver Training
All drivers shall be provided a minimum of 60 minutes of training on the signs and symptoms of alcohol misuse (the driver’s and co-‐workers) including the effects and consequences on personal health, safety, and work environment. Each driver shall be provided with a copy of drug abuse and alcohol misuse educational materials when hired or transferred into a safety-‐sensitive position. Each employer shall ensure that each driver signs a statement certifying that he/she has received a copy of the educational materials. Each employer shall maintain a copy of the signed certificate and may provide a copy of the certificate to the driver.
Driver Contract for Policy Violations
Under certain circumstances, drivers of FALCON SCHOOL DISTRICT 49 who re-‐enter the workforce after a violation of the prohibitions (Section F) must agree to a re-‐entry contract. The contract may include, but is not limited, to the following items:
1. A release to return to work statement from the SAP. 2. A negative Return-‐to-‐Duty test result for drugs and/or alcohol. 3. An agreement to follow the SAP’s Follow-‐Up drug and/or alcohol testing plan for
a period of one (1) to five (5) years with at least six (6) tests performed the first year.
4. A statement of expected work-‐related behaviors of the driver. 5. An agreement to follow specified after care requirements with the
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understanding that a violation of the re-‐entry contract is grounds for termination.
Employer Contacts
Designated Employer Representative: Name: Jack Pietraallo Telephone: 719-‐495-‐1155 Fax: 719-‐494-‐8979 This policy was adopted by FALCON SCHOOL DISTRICT 49 on July 18th, 2012. __________________________________ ______________________________ (Signature) (Title) __________________________________ (Print Name)
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Corrective Discipline and Administrative Leave Procedures 1. The intent of corrective discipline is to apply disciplinary procedures in a timely manner at the appropriate level in order to correct an employee’s behavior or performance.
2. Administrative leave with pay is intended as a short term status pending results of an investigation, or temporary relief from duties due to an on the job circumstance. Administrative leave without pay is used for longer periods of time pending outcomes of criminal charges or approval of a termination recommendation. Administrative leave with or without pay is not a punitive or corrective action, and is not an indicator that a matter has been prejudged. 3. The below procedures do not specifically cover coaching/counseling/verbal warnings, which can be given at any time by any department supervisor or above without any formal procedures. Matter of Concern/Investigation
A. A matter of concern that may give rise to corrective discipline must first come to the attention of the Department. Matters of concern regarding a department employee may be expressed verbally or in writing and may come from a variety of sources. The Director or supervisor may also determine matters of concern exist with an employee based upon his/her observations and contact. A matter of concern can arise from internal school issues and/or external issues. B. If a person makes a verbal or written complaint about an employee, the director or designee shall investigate the complaint and attempt to resolve the complaint informally. C. The employee shall be promptly notified of the nature of the verbal or written complaint and be given an opportunity to respond to the complaint D. If the department receives information regarding an incident that might constitute a form of prohibited harassment or discrimination, the Director shall notify the District Compliance Officer (Personnel Director). E. If necessary, the Director or designee shall arrange a meeting with the complainant, and/or other interested parties. F. If any record of the complaint, or its formal or informal resolution, is placed in the employee’s work file, the employee shall have the right to file a written response within five (5) school days.
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Investigations
A. The Director or designee shall investigate the matter of concern to gather information. The investigation may be conducted by some other person designated by the District. The investigation shall be concluded as expeditiously as possible. B. Upon providing notice of the complaint as referenced in above, the employee may be questioned regarding the allegation, immediately if appropriate, as part of the investigation. The employee may also be provided an opportunity to respond as soon as possible at a date, time and location to be determined by the Department. The employee shall cooperate with the investigation, and under no circumstances engage in unlawful or prohibited retaliation against any complainant. C. The Director shall determine whether administrative leave with pay is necessary to protect the interests of students, the employee, or other staff, or to conduct an appropriate investigation. It will ordinarily be deemed necessary to place the employee on paid administrative leave only in connection with pending investigations of serious allegations, such as those that, if subsequently proven, might lead to a recommendation to dismiss. D. If leave is determined to be necessary, the Director shall:
1. Give the employee the specific allegation(s) of misbehavior and the basic reason why the leave is deemed necessary.
2. Provide the employee a copy of the administrative leave checklist (see Appendix 1) and review it with the employee. The employee shall sign the administrative leave checklist for receipt acknowledgment purposes, and a copy of the executed document shall be provided to the employee.
3. If an investigation must extend beyond seven (7) calendar days, or if the administrative leave with pay must be extended, the employee will be notified by phone concerning the reasons for the extension and the expected date of completion of the investigation and/or leave.
E. If administrative leave is not warranted, the Director should obtain relevant information and documents from appropriate sources including the employee and conclude the investigation as expeditiously as possible. F. The person conducting the investigation shall review all the facts evidence gathered, including any response provided by the employee, and preliminarily determine if corrective action may be necessary. There are three possible resolutions:
1. A determination of No Corrective Discipline 2. A determination that Recommendation for Termination is warranted.
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3. A Preliminary Determination of Corrective Discipline. If corrective discipline is deemed necessary, the Department shall follow the guidelines outlined below.
Corrective Discipline Guidelines
A. Corrective discipline will be determined by the Department based upon the specific circumstances of the situation, and must meet a “just cause” standard. The Director should use corrective discipline when an employee has engaged in misconduct or violated a directive, work rule, Board or school policy, or job duty, or where other good and just cause exists. Work rules and directives should be communicated verbally or in writing to employees and cannot conflict with law, District policy, or the terms of a labor Agreement. Appropriate corrective discipline should be imposed promptly. B. Provide Notice: The Director or designee will inform the employee of the intent to consider imposition of corrective discipline, and schedule a meeting. At that meeting, to the extent it has not already occurred, the employee shall be given an opportunity to respond to the allegations and the investigation results, which should be shared with the employee at that time. If the employee fails to meet with the Director at the designated date, time and location, such failure will not limit the District’s right to implement corrective discipline. Upon consideration of any additional information/response provided by the employee at the meeting, the Director or designee shall complete any necessary follow-‐up to the investigation, and then determine if corrective discipline will be imposed. The Director or designee may render the decision (e.g., determination that no corrective action is necessary, issuance of a Letter of Warning, or issuance of a Letter of Reprimand with/without suspension at the conclusion of that meeting. Alternately, the Director or designee may schedule a separate meeting for the specific purpose of rendering the decision to the employee.
Corrective discipline may include one or a combination of the following:
A. Letter of Warning. A Letter of Warning constitutes written notice to the employee that certain types of behavior are prohibited and that future misconduct may result in more serious corrective action or other discipline up to and including dismissal.
1. A copy of this letter may, at the discretion of the Director, be placed in the employee’s personnel file. If it is to be placed in the employee’s file, the employee must be provided with an opportunity to review the Letter of Warning and to sign the copy of the letter as an acknowledgement of receipt. If the employee refuses or fails to sign the copy of the Letter of Warning, the letter will still be placed in the employee’s personnel file with an indication that the employee refused to sign it.
2. Who may issue. Transportation Supervisor or above. B. Letter of Reprimand. A Letter of Reprimand constitutes written notice to the employee that certain types of behavior are prohibited and that future misconduct may result in more serious corrective action or other discipline up to and including dismissal.
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1. A copy of Letter of Reprimand will be placed in the employee’s personnel file. The employee must be provided with an opportunity to review the Letter of Reprimand and to sign the copy of the letter as an acknowledgment of receipt. If the employee refuses or fails to sign the copy of the letter, the letter will still be placed in the employee’s personnel file with an indication that the employee refused or failed to sign it.
2. Who may issue: Director of Transportation Note: The distinction between a Letter of Warning and Letter of Reprimand:
* a Letter of Reprimand will be placed in the employee’s personnel file whereas a Letter of Warning may be placed, at the discretion of the Director. * a Letter of Reprimand is usually reserved for serious or repeated infractions.
C. Suspension without pay. An employee may be suspended without pay as a sanction for the employee’s actions or inaction.
1. A suspension will be implemented by providing the employee with a written decision, which may be included in the Letter of Reprimand, finding that the Department has determined that suspension of the employee is appropriate for a specified period of time. The duration of the suspension will be determined at the discretion of the Department based upon the severity of the particular situation as well as consideration of past disciplinary history.
2. Who may issue. Director of Transportation after consultation with the Personnel Director.
Mitigation and Extenuation. Management reserves the right to consider factors of mitigation or extenuation in determining the appropriate corrective action.
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Accident Review Committee (ARC) Composition and Procedures The purpose of the Accident Review Committee (ARC) is to review each accident that occurs in a district vehicle and to make a preventability determination. The committee will be governed by the guidelines as set forth by the National Safety Council (NSC) in its publication, A Guide to Determine Motor Vehicle Accident Preventability. The definition of a preventable accident is:
Any accident involving an organization vehicle which results in property damage and/or personal injury, regardless of who is injured, what property was damaged, to what extent, and where it occurred in which the driver in question failed to exercise every reasonable precaution to prevent it.
Committee Composition. The committee will be composed of 7 members, as follows: Lead Trainer, Transportation Department Chairperson Standing member Risk Manager, Human Resources Member Standing member Fleet Supervisor, Transportation Department Member Standing member Designated Rep, Facilities, NUTS, or Grounds Member 1 or 2 year member 2 Transportation school bus drivers Members 1 or 2 year member 1 Transportation paraprofessional Member 1 or 2 year member Committee Review Procedures
1. Each member will cast a secret ballot regarding preventability for each accident being reviewed. After each ballot chairperson will tally votes and announce committee decision.
2. The chairperson will only vote in the event of a tie. 3. Should any committee member have an accident under review, they must recuse
themselves from that particular vote. 4. Committee will meet quarterly as designated by the Transportation Manager. 5. Drivers with an accident under review will not be called in to meet with the committee. 6. Each driver will be informed in writing regarding the committee’s decision regarding
their accident. A copy of the letter will be placed in the driver’s DQF. 7. A quorum will be three (3) members, plus the chairperson. 8. Use NSC Pages 13-‐17 of A Guide to Determine Motor Vehicle Accident Preventability to
determine preventability of each particular type of accident. 9. Chairperson will prepare and provide to each committee member all accident
documents necessary for committee to make a preventability determination. 10. Each employee whose vehicle accident is under consideration will be notified, in writing,
of the committee’s decision.
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11. If an employee is not satisfied with the decision, they may appeal in writing to the committee chairperson.
12. The appeal will be addressed by a committee consisting of the Chief Operating Officer, Transportation Director, and Transportation Manager.
13. The decision of the Appeal Committee is final. Transportation Dress Code Update coming soom
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1. Pre-‐Post Trip Inspections
A. AM Pre Trip Inspection Driver Para
1. Safe start 2. Brake pressure build-‐up 3. Exhaust System (Engine to Tailpipe) 4. Tires and Wheels 5. Mirrors (Clean, Secure, and Adjust) 6. Lights, All (inside and out) 7. Horn 8. Wipers and Washer 9. Brake System Check:
a. Governor Cut-‐In and Cut-‐Out 85 to 100 psi in 45 sec)
b. Park brake set, in gear, 1000 rpm hold check
c. Static hold (No more than 3 psi in one min)
d. Low Air Buzzer and Light – 60 psi
e. Park Brake Pop Out – 20 to 40 psi
10. Z Reader Function 11. Emergency Equipment:
a. Fuses, Registration, Proof of Insurance, CDE Affidavit
b. First Aid Kit(s) c. Body Fluid Kit d. Triangles e. Fire Extinguisher f. Belt Cutter(s)
12. Emergency Doors and Exits 13. All Seats (Clean, Secure and Safe) 14. 5 MPH Service Brake Check –
before leaving parking lot
*Hydraulic Brake Check – Pump and Hold
1. Emergency Equipment: a. Fuses, Registration, Proof of
Insurance 2. CDE Affidavit
a. First Aid Kit(s) b. Body Fluid Kit c. Triangles d. Fire Extinguisher e. Belt Cutter(s)
3. Emergency Doors and Exits 4. Lights, Assist with rear lights 5. Seats and Securements 6. Lift 7. Blankets
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B. AM Post Trip
Driver
1. Student Check (inside and open back doors) – Bus Empty Sign
2. Suspension System (front and rear) 3. Brake System Components (brake
hoses, chambers, slack adjuster, and push rods)
4. Under the Hood (all components, fluid levels and leaks
Para
1. Student Check (inside and open back door) – Bus Empty Sign
2. Sweep and Clean Bus
C. PM Post Trip
Driver
A. Student Check (inside and open back door) – Bus Empty Sign
B. Tires and Wheels (all components) C. Check Body and Windows for
Damage
*Plug in Bus (winter time or as directed)
Appendix C-‐ District 49 Pre-‐Trip Procedures
Para
A. Student Check (inside and open back door) – Bus Empty Sign
B. Sweep and Clean Bus
D. Fire Extinguisher The fire extinguishers should be removed, turned upside down and shaken by the 15th of each month and checked for proper gauge reading. The shaking procedure ensures best performance should you need to use it. Also check the fastener hold down to ensure that the extinguisher is securely fastened. Date and initial the extinguisher tag when this is completed. This process is done every 30 days. Payday (the 15th) is suggested as a guideline so that you will not forget, but if you sign off on the 10th of the month; your fire extinguisher must be signed off by the 10th of the next month.
E. First Aid Kits and Emergency Triangle Boxes If the first aid kits and triangle boxes are sealed, do not open them during your pre-‐trip check. If the seal is broken on any box, inventory the contents or immediately obtain a
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sealed replacement from the mechanics.
2. Retarders/Brakes/Chains
A. Retarder Use:
Most district buses are equipped with a Retarder brake system. Learn to use this 4th braking device correctly. For normal driving, use stages 1 and 2 only. Stages 3 and 4 are to be used only for emergency stopping. Please refrain from using the retarder when roads are wet, icy or snow packed.
B. Different types of Retarders:
1. Electric Retarder 2. Hydraulic Retarder 3. Engine Brake
C. Retarder Pre-‐ Drive Checklist:
1. Check master switch – on operation 2. Check hand control – Feels tight 3. Check indicator lights – All four work 4. Check bus brake lights – Works with Retarder*
* Some buses must be moving to activate the brake light – When the bus comes to a complete stop; the brake lights will go off. These buses, brake light operated with a retarder must be checked in the yard by use of the mirror or by another person while the bus is in motion.
D. Electric Retarder Operation Do’s and Don’ts
1. DO release the accelerator when using the Electric Retarder. 2. DON’T drive against the Electric Retarder.
3. DO use the Electric Retarder to bring the bus to a safe stop. 4. DON’T leave the Electric Retarder on while stopped.
5. DO use the Electric Retarder for all slowing needs: Stop signs, Stop lights, Corner,
and traffic. 6. DON’T hesitate to use the service brakes with the Electric Retarder.
7. DO gear down transmission while descending hills.
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8. DON’T depend only on the Electric Retarder.
9. DO drive whiten the limits of the Electric Retarder. 10. DON’T use the 3rd or 4th position for on durations.
11. DON’T use the Retarder on Icy or Snow packed Roads. Over Retarding in icy
roads can break the traction of the rear wheels.
E. Hydraulic Retarder
This retarder is a fluid braking system, which slows the bus by slowing the automatic transmission. The Hydraulic retarder does not have the 4 distinct levels of braking, as does the electromagnetic retarder. However, it can be applied to provide varying levels of braking. These retarders are not instant on. It takes some practice to get used to the short delay in application.
F. Engine Brake
Find the Engine Brake on / off switch. Then you have an Engine Brake selector switch. The Engine Brake selector LO/MED/HI switch adjusts the amount of braking applied.
G. Drop Chains
OPERATING SPEED IS BETWEEN 2 MPH TO 35 MPH. The recommended speed to lower chains is between 2 and 25 MPH. The recommended speed to raise the chains is between 2 and 35 MPH.
The Onspot Automatic Tire chain offers the traction of a single set of conventional snow chains at the flip of a switch, without having to stop the vehicle.
An electric switch mounted in the cab provides 12 volts to an air solenoid mounted on the vehicle's frame rail. Compressed air to the solenoid is supplied from either the vehicle's onboard air system or a 12-‐volt compressed air kit.
When the dashboard switch is activated, the solenoid opens allowing compressed air to enter the air chamber and lower the chain wheel so it contacts the inside of the tire. The friction between the tire and the rubber-‐covered chain wheel causes
ON ENG BRAKE
ENG 3____ 2____ 1____ BRAKE
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the chain wheel to rotate, creating enough centrifugal force to flail the chains out in front of the tire. (The principle of the system is similar to a small generator driven by a bicycle tire to operate a headlight.)
Six lengths of chain spaced at 60-‐degree intervals on the chain wheel ensure that there are always two (2) chains between the tire and road surface whether you are accelerating, braking or are in a wheel lockup condition. The traction from the chain wheel is obtained in forward OR reverse.
When the dashboard switch is turned off, the solenoid exhausts the air provided to the chain units and return springs in the air chambers bring the chain wheels back to their resting position.
3. School Bus Procedures and Requirements
A. Vehicle Capacity:
1. The number of passengers on the vehicle should never exceed the rated capacity of that vehicle, no more than three students per seat. If you have more students than the allowable capacity of your vehicle, contact the dispatcher for instructions. Do not leave students unattended at the stop until notifying them of the dispatcher’s instructions. Do not move your bus if you are above capacity.
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B. Backing a School Bus:
1. While operating your bus away from the bus yard, never back a bus without first obtaining permission from dispatch. Never back a school bus unless you have a responsible, adult guide outside, to the side and behind the bus directing the movement of the bus. If you are unsure of the area around your bus, get out and look before backing. Any time you are backing a bus, you must sound your horn twice and turn on your hazard warning lights. Whenever possible, do not place yourself in a situation where you may have to back the bus. The best way to eliminate backing accidents is to avoid having to backup ever.
C. Aisles:
1. All isles must be kept clear at all times. Musical instruments, sports equipment and other large items may not be placed in the aisle, in seats adjacent to emergency windows, or in front of any emergency door. These items must be carried in the student’s lap or under the seat. If possible, save an unused seat in the front of the bus for storage of these large items.
D. Service Door:
1. The service door of the bus is to remain closed at all times when the vehicle is in motion.
E. At School Procedures: 1. Blow your horn two minutes prior to leaving the school and honk twice again prior
to moving your bus as a precautionary warning. Never leave buses running unattended. Take your keys with you if you exit your bus. Turn your bus engine off when loading or discharging students at the schools. If you will be staying in the bus more than two minutes, turn the engine off to eliminate idling.
F. Danger Zones:
1. This is an area approximately 10 feet to the front, rear and both sides of the bus. Students may not be visible in your mirrors when they are in your danger zone. Take the time to educate your students about this danger zone. Be alert to students in your danger zones. Know what is in your danger zone at all times. Complete proper traffic checks and continuously perform all mirror checks. (Bob & Weave)
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G. Bus Stops
1. Route operators shall not relocate an authorized student stop without prior supervisor approval. Violations of this regulation can result in discipline action up to and including termination. If a change of stop location is desired, complete a “Request for Stop Change” and submit it to the appropriate router for review and approval. Route operators are required to report to the routers any potentially dangerous conditions along the route or at the bus stop. Students may not be discharged from the bus at any location other than an authorized stop without authorization from the dispatcher or an approved bus pass from the school office. If you see students coming late to the bus stop, wait for the students. Do not leave any student behind. If a student refuses to get on the bus or leaves the stop without getting on the bus, call dispatch for instruction.
2. Never block an intersection stay back 50 ft. from the corner, 10 ft. from the students. Stop the bus to allow sufficient area to the right and front of the bus but close enough to the right to prevent traffic from passing on the right and students may clear the bus safely.
H. Transporting Items on the Bus
1. School Transportation vehicles shall not transport any items, materials or
equipment, which in any way would endanger the lives, health or safety of the students or vehicle operator. Live animals are not to be transported without authorization from the dispatcher. A reasonable and prudent determination should be made that all carryon items are properly handled to minimize danger. Sharp objects in the possession of students may be dangerous and are prohibited on District vehicles. Pens and pencils should be carried in book bags. Sports equipment
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such as footballs, other balls, bats, skateboards, tennis rackets, and etcetera must be stored in backpacks or other sealed bags. If you agree to transport an item in your trash can, ask for the student’s permission before placing the item in the trash can, do not allow this on regular bases. If you are unsure regarding the proper transportation of an item, you should contact dispatch.
I. Students on Buses
1. All drivers and paraprofessionals are responsible for supervising, and providing for the safety of their student passengers. Drivers should transport to school, any student at the bus stop even if the student is not assigned to that bus. Drivers must inform the student(s) they will need a bus pass to ride the bus home that afternoon. Drivers may not transport from school any student who is not assigned to the bus, does not have a bus pass signed by school administration or does not have authorization from the dispatcher. Never leave students unattended by an adult in a district vehicle unless given permission to do so from the dispatcher.
J. Changing Seats
1. Students may not change seats, or stand while the bus is in motion. Changing seats while the bus is stopped is allowed with driver approval, but should be minimized. Paraprofessionals must remain seated while in transit unless a critical situation occurs.
K. Seating Charts
1. Drivers are required to prepare seating charts for Elementary and Special Needs
students. You are expected to make a legible photocopy of your current seating chart and give it to the Student Management Liaison for elementary and the Special Needs Student Management Liaison for special needs. Drivers are required to do seat inspections at the end of each run. If seat(s) are damaged fill out a driver defect report, place in the plastic holder outside the mechanic bay door. The Mechanics will notify the Student Management Liaison to get the seat repair paid for by the responsible party – the student or students that sit in the seat.
L. No Student Left on Bus
1. Check the bus for students inadvertently left on your bus. Check after each run before leaving the schools (A.M.), at the last discharge location of each run (P.M.) and when you discharge the students at the end of any trip. Walk to the back of the bus and check in and under each seat. Repeat this process when you return to the bus yard. Always place your bus empty sign where it is visible in rear window at the bus yard. To summarize, after your AM run, your Midday run, and your PM run, all
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buses must be checked for students and the Bus Empty sign must be placed in the rear window of the bus. Failure to do so will cause the driver and the para to be issued a warning and will result in a “Fails to Meet Department Expectations” in the annual evaluation review. A 3rd offense will be cause for a 2-‐day suspension without pay. Never miss an opportunity to look for students left on your bus.
M. Students on board
1. Do not leave the bus to walk a student to the door or for any other reason, without receiving authorization from dispatch.
N. Cell Phone Use
1. District procedure and CDE Operational Rules and Regulations prohibit driving any vehicle while wearing portable devices with earphones. The Transportation Department prohibits both drivers and paraprofessionals from using of any type of entertainment device, television or cellular telephone while the vehicle is in motion or students are on board. Cellular telephones may be used in an emergency situation only.
O. Speed Limits
1. The Transportation Department has mandated a maximum speed of 65 miles per hour, or the posted speed limit, whichever is less, for all district school buses and small vehicles. This is regardless of any higher posted speed limit.
P. Unfamiliar Equipment
1. When an employee is assigned to equipment that is not familiar, it is that employee’s responsibility to ask for additional training on that equipment. Asking for training on unfamiliar equipment is a sign of a dedicated professional. Accidents/incidents caused by unfamiliarity of equipment may be grounds for disciplinary action. If you are using a spare bus, get the appropriate colored magnets from dispatch to cover the bus # on the bumper and put your route book, with the route number facing out, in your window. Don’t forget to always sweep and fuel up the spare buses after using them. The spare buses must be clean and totally fueled to be ready for any use at any time.
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Q. Bus Washes – Weekly and End of the Year
1. The End-‐of-‐Year bus wash is mandatory and you will be expected to complete your
bus wash during the allotted time at the end of the school year. Your bus will be inspected on the last day of the school year. You will be given 2 hours for this end-‐of-‐year bus cleaning.
2. Washing buses is not permitted when the temperature drops below 32 degrees.
The wash bay door should be either fully open or fully closed while you are washing your bus.
3. After you have finished washing your bus, carefully back the bus out of the wash bay and close the wash bay door. Never use the high-‐pressure hose or the water hose inside the bus. Use a broom or a mop. After use, clean the wash bay by returning all cleaning tools to the hangers and using the pressure washer to clean the wash bay floor. Rewind the hoses on the reels and release the pressure before leaving the wash bay, this will eliminate damage to the hoses. Be courteous and don’t tie up the wash bay. Sign up for a time on the bus-‐washing schedule. If for some reason you are not able to use your scheduled wash bay time, please erase your name from the schedule so that someone else might then be able to use that time.
4. Employees are given one hour each week to wash and clean their assigned bus. Sped teams will split this hour, 30 minutes each.
5. AP drivers are guaranteed 30 hours a week, based on a 7 day work week (Sunday
thru Saturday) and are annualized based on these hours. Hours and trips are monitored by dispatch. In addition to these hours, AP drivers are given an additional two (2) hours a week for the various trips that they drive. This 2-‐hour time will also cover one or more bus washes per week, including mopping, sweeping, paperwork, and fueling. Please note that the 2 hours/week will be pro-‐rated for partial weeks or calculated at .24 minutes a day.
R. Mailboxes
1. Employees must check their mailbox daily at check-‐in and check-‐out, in the morning and afternoon. Lockers for your valuables are available. You must provide your own lock. The district is not responsible for lost or damaged property. Outdated and unnecessary materials should be discarded in a timely manner so that necessary materials and time-‐sensitive materials can be found in the mail box.
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S. Timepiece
1. Drivers must wear a watch, or have another suitable timepiece, synchronized with the atomic time clock in the dispatch office, to ensure that routes are driven on schedule.
4. Evaluation
1. Annual driving evaluations (ride check). The ride check is designed to help drivers maintain proper driving skills. Additional ride checks may be conducted during the school year.
2. Annual pre-‐trip evaluation. This is designed to help drivers maintain proper inspection skills. Both evaluations are CDE required. Appendix B -‐ Drivers Evaluation Appendix C – Pre-‐Trip Evaluation
5. Recognitions
A. Employee of the Month
This program honors those employees who have demonstrated exceptional job performance during the previous month. All employees are made eligible based on the prior month with the exception of mechanics, general office, dispatch, training staff and Part time /Sub drivers.
Names of all employees who meet the standards set forth below will be put in a cup and one name drawn for that month. Names will not carry over to the next month, but employees will be eligible each month they qualify. Employees can only be selected one time each school year.
Standards of exceptional job performance include: 1. Perfect Attendance. 2. Clock in on time for all schedule functions. (Am, midday, pm) 3. Put Bus Empty sign up after each run in the rear window. 4. Monthly pre/post trip sheets completed and turned in on the first working day of
the next month. 5. Route book not left on the bus.
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6. Dash and front panel clean. 7. Fire Extinguisher signed off in a timely manner. 8. Floor swept. 9. All lights turned off. 10. Wheelchair tracks clean. 11. Clean bus – trash can empty, front and rear windows clean, front door clean,
outside mirrors clean.
Note: Para Professionals will be evaluated as part of the driving team.
The Employee of the Month will receive a free parking space up front and additional perks as they become available.
B. Employee of the Year
The Employee of the Year will be selected on the same criteria as above and will receive a free parking space in the employee’s parking lot designated “Employee of the Year” and additional perks as they become available. Mechanics, general office, dispatch, training staff are eligible for this recognition if they have perfect attendance.
6. Accident, Emergency and Breakdown Procedures
A. General Procedures: Each Falcon School District 49 route has a seating chart and a roster of students that ride on the route. There is a copy of this seating chart and roster in the route book. For field trips and athletic trips, school administrators are required to have a passenger list with emergency telephone numbers for the driver. An updated student list for all trips is required to be turned in to the driver before the bus departs.
7. Accident -‐ Emergency 1) Secure the vehicle.
1. Using the 2-‐way, radio dispatch and provide the following information: bus number, location, driver’s name, the nature of the accident or event, the types and severity of injuries, description and number of vehicles involved. If you have not physically checked for injuries, report them as “unknown”.
2. Turn on hazard lights (4-‐ways). a. Without leaving the vehicle, survey the immediate area for danger.
3. Evacuate the passengers, only if it is safer to be away from the vehicle. (Always evacuate with smoke, fire or water).
4. Administer First Aid as necessary. 5. Render reasonable aid.
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6. If and/or when you must leave the bus, make sure that you turn off the engine and take the keys with you.
7. Stay with students until an administrator arrives. 8. Have students fill out a seating chart. 9. Talk to no one at the scene but law enforcement officers and school district
officials. 10. Display emergency triangles within 10 minutes. (Take the keys with you.)* 11. Assign a student to keep order on the vehicle. 12. Do not move the vehicle until instructed to do so by on-‐scene law enforcement
officers, or follow posted signs on interstates. 13. Stay calm. This will go a long way in keeping the students calm.
2) Breakdown Procedures
1. Pull over as far to the right as possible. 2. Turn on hazard lights (4-‐ways). 3. 2-‐way radio location and problem to dispatch. 4. Request and follow instructions. 5. Evacuate only if necessary. 6. Keep students calm and seated. 7. If you must leave the bus, turn off the engine, and take your keys with you. 8. Display emergency triangles within 10 minutes. (Assemble first ) 9. Assign a student to keep order on the vehicle. (Take the keys with you)*
*Keep the emergency triangles between you and the road way while walking.
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8. Medical Emergencies
1. Check, Call, Care
a) Check -‐ the student’s condition. b) Call -‐ the dispatcher or 911. Give bus/route number, location, and type of
emergency. c) Care -‐ administer first aid if necessary until assistance arrives.
2. Student Incidents It is the responsibility of the driver and or the para to report to the appropriate personal whenever a student gets injured on the bus or getting on /off at a bus
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stop or at school. If serious you should call into dispatch and inform them of the incident. Come in immediately after route and fill out a student incident report.
3. Handling body fluids in school buses
a) Body fluids of all persons should be treated as if they contain infectious agents (germs). The term “body fluids” includes blood, semen, drainage from scrapes and cuts, feces, urine, vomit, respiratory secretions (e.g. nasal discharge) and saliva. Contact with body fluids presents a risk of infection with a variety of germs. However, in general, the risk is very low and dependent on a variety of factors including the type of fluid with which contact is made. Put on disposable gloves prior to the cleanup process. Body fluids must be contained or removed immediately, using district-‐established procedures.
b) Suggested contents for body fluid clean-‐up kit: c) Disposable gloves d) Dry absorbent compound e) Antiseptic towelettes f) Paper towels g) Disposable scoop bag with scraper
Dispose of supplies that have been in contact with the body fluid or spill area. Replenish supplies as soon as possible after they are used.
4. Motion Sickness
a) Rare is the driver who hasn’t had at least one passenger suffering from motion sickness. Drivers themselves are sometimes, but rarely, affected. The exact cause of motion sickness is unknown, but it seems to be related to visual stimulation and disturbances in the balancing mechanisms of the ear. Psychological factors also play a part. For example, someone who gets sick while riding down a given road, may be more likely to get sick on that same section of road on the next trip.
b) Although an exact cause, and therefore a sure cure, is not known, following is a
list of useful techniques to combat the effects of motion sickness: 1. Have students sit in the front seats, the most stable part of the vehicle. 2. Tell the students to gaze on something stable within the vehicle rather than on
passing scenery. Closing the eyes may help. 3. Give students plenty of fresh air. Have them sit by a window if possible. 4. Give students a receptacle to use. Use an extra trash bag or, if you have any, a
throw-‐up bag. This will make the clean-‐up process much easier.
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5. Vehicle Accidents during Working/Off Hours
When dispatch receives contact from a district vehicle that they have been involved in an accident, the following will occur:
A. Dispatch will immediately call 911, or driver will call 911 during off hours. B. Dispatch or driver will notify the Transportation Supervisors. C. The Transportation Supervisors will start CRT (Crisis Response Team) calling tree
and all team members will come to the transportation office. D. The Transportation Supervisors and a team member will go to the scene in a
vehicle with the emergency bag. E. If available, a trainer will go to the scene in a second vehicle. F. Dispatcher will dispatch a mechanic to the scene in the service truck to evaluate
and/or repair vehicle. G. Dispatcher will dispatch another vehicle to the scene for the students. H. Dispatcher will call the administrator of the school where the students
originated; driver will report the number of students they have on board. I. Dispatcher will start to call the students’ parents. J. Dispatcher will relay information to the parents if students have been
transported from the scene.
At the scene:
K. Director will work with law enforcement and the driver. No one will speak to the media except the Public Information Officer.
L. Transportation Supervisors will find out where students are being transported to and make dispatch aware of the location. **
M. If driver is not injured, Transportation Supervisor will transport driver to a location for drug and alcohol testing if required.
N. Transportation Supervisors will check off students after being assessed by emergency personal before putting them on the other bus.
* Parent must sign a release form if they remove their child from the scene before medical personnel have made their evaluation. * All communication concerning students and their welfare must be made by telephone, cellular, landline, not over 2-‐way radio, unless requested by the dispatcher. 9. Post-‐Accident Requirements
A. In Town:
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1. All CDL licensed drivers who are involved in an accident involving a district vehicle or
personal vehicle on school grounds are subject to post-‐accident controlled substance and alcohol testing. Please refer to the section on drug testing.
2. The driver will report to the Transportation Supervisor at the start of the first work
day following the accident to receive instructions regarding returning to work. The driver will perform work duties in the Transportation Department until drug test results are received.
3. The Transportation Supervisor or designee will supervise all after-‐accident recovery
actions. A responsible individual will be assigned to transport the drivers for alcohol/drug testing.
B. Out of Town:
Out-‐of-‐town field trips, AP drivers will be supplied with emergency phone numbers and may be supplied with a district cellular phone. You should follow CDL and District guidelines in the event of an accident or breakdown.
1. Protect the scene. 2. Notify authorities, call 911 or Transportation which ever applies. 3. Care for the injured. 4. Contact the on call dispatcher for immediate assistance to discuss alternatives for
transportation services. Assistance could include a replacement bus driver or bus if needed, to continue the trip.
5. The driver must ensure that the field trip sponsor understands that the driver is unable to continue driving due to Department of Transportation testing requirements if such testing is required. The driver will assure the sponsor that all costs associated with the delay will be reimbursed from the Transportation Fund. This may include the cost of meals, overnight accommodations, and alternative transportation.
6. The on call Dispatcher will contact the Supervisor for further directions. 7. During work hours, call Dispatch via 2-‐way radio or at
a) 719-‐495-‐1159 8. After work hours/ weekends, call (in this order)
a) On Call Phone: 719-‐491-‐4536 b) Transportation Supervisor: 719-‐650-‐4259 c) They will call the on duty mechanic if needed.
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10. Trip Procedures for All Drivers
A. On a trip that is ten (10) hours or more, a one (1) hour paid, duty free lunch or dinner break is required.
B. Department of Transportation hours of service regulations must be observed. If you have any questions about your eligibility to drive and your hours of service, contact the Transportation Department before you endanger your license.
C. All buses must be fueled and swept upon return to the bus barn.
D. Dispatch will issue a fuel credit card for long trips. A transportation credit card will be
issued for meals on overnight trips. An itemized receipt is required for all meals when you turn in the credit card to the transportation secretary.
E. All trips are to be picked up in the Bus Loading Zones. You may drop off in the front
after school or on the weekends.
F. The original trip sheet and a list of all persons on the bus must be turned into dispatch upon completion of the trip. Turn in your paper work the next morning for evening returns. The completed trip sheet(s) must be attached to the driver’s time sheet. For weekend trips, turn in your paper work on Monday morning before 8:00am.
G. Emergency procedure are as follows:
During work hours, call Dispatch via 2-‐way radio or at 719-‐495-‐1159
1. After work hours/ weekends, call (in this order) a) On Call Phone: 719-‐491-‐4536 b) Jack Pietraallo: 719-‐650-‐4259 c) They will call the on duty mechanic if needed.
H. Trip assignments are determined by several factors.
1. Less than 40 hours (will a trip put someone in overtime?) 2. Rotation 3. Seniority
CDE Rules for Operation of School Transportation Vehicles Appendix D
11. Students with Special Needs
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IDIEA The Individuals with Disabilities Education Improvement Act (IDEIA) requires that transportation be provided as a related service if a child requires such service to access this education. Transportation will be provided using the student’s Individual Education Plan (IEP) as a guideline. *At no time will students be left alone on the bus without at least one adult on board, driver nor will the para get off the bus to walk a student up to their door unless specified in the IEP or STR. Call into dispatch and ask that the parent/guardian meet the bus. Call into dispatch and ask that the parent/guardian meet the bus.
12. Training Drivers and paraprofessionals receive additional training to assist them in performing their special needs duties safely.
13. Familiarity with Students
Drivers and paraprofessional should become familiar with the special needs of their students as soon as possible. All information regarding the student is strictly confidential and must be treated as such. Drivers/Para’s are expected to treat all students with respect regardless of their disabling condition. Learning as much as possible about the special needs of Falcon School District 49 students will enable them to perform their duties and meet the challenge of their assignment. Do not offer food to students, they may have unknown food allergies.
14. Route Responsibilities
The para will team with the driver in loading and securing wheelchairs and assisting students into vests, car seats, etc. The driver and the para will work as a team at all times and on all parts of the job including the pre-‐trip and post-‐trip. The para will assist the driver with student management, including keeping documentation of
A. Student behavior, B. Student write-‐ups, and C. Evacuation plans.
The paraprofessional and the driver are both responsible for a pre-‐trip inspection of the student safety equipment, wheelchair securements, and vests and the entire bus. They:
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A. Should know the location of disposable gloves, paper towels, seat belt cutters and blankets on the bus.
B. Should work together in setting up the student safety equipment at the beginning of the school year and with the equipment clean up at the end of the year.
C. Will check the bus after each run /school for students or their belongings. D. Will sweep the bus daily and leave student safety equipment in a clean and orderly
fashion and properly stored.
15. The Para’s Job
A. The paraprofessional’s primary job is to pay attention to the students on the bus. The para will not sleep, read, eat, talk on the phone or do crafts when students are on the bus. The para is required to know the route, and if student behavior permits, can assist new or substitute drivers with directions.
16. CPR and First Aid
A. The paraprofessional must be CPR and First Aid certified and is willing to attend continued training as it is offered by the district.
17. Service Animals
A. Decisions regarding the accommodations required for any student are made on an individual basis. A school district cannot unilaterally prohibit the use of service animals or other accommodations or modifications deemed necessary for a student to access a public school program. When establishing a policy for the use of service animals, consideration for the need and integration of a service animal should be addressed in the student’s individual educational plan (IEP) or developed under Section 504 of the Rehabilitation Act of 1973 (Section 504 plan), with documentation supporting the need for the service animal as an accommodation deemed necessary for the student to access the school program.
B. The information provided applies the legal standards as set forth in the following:
1. Individuals with Disabilities Education Act (IDEA)
2. Section 504 of the Rehabilitation Act of 1973, as amended (Section 504)
3. Americans with Disabilities Act
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C. Sample Template
I. General Statement (Sample language below)
A student’s service animal is personal property and cannot be brought onto school property without prior knowledge and approval by the school and/or district administration. The student’s need for and use of the service animal must be documented in the student’s individual educational plan (IEP) or Section 504 Plan.
A service animal -‐ “an animal that is trained to perform tasks for an individual with a disability. The tasks may include, but are not limited to, guiding a person who is visually impaired or blind, alerting a person who is deaf or hard of hearing, pulling a wheelchair, assisting with mobility or balance, alerting and protecting a person who is having a seizure, retrieving objects, or performing other special tasks. A service animal is not a pet.”
D. Transportation of the Service Animal
In determining the necessity of a service animal for a student with a disability at school, the district may also need to provide directions for transporting the student and the service animal. Provide a clear description of the factors to be considered. (Sample language below)
E. Training
1. The driver and assistant should meet with the animal’s owner. The owner is responsible for providing information to the driver and bus assistant regarding critical commands needed for daily interaction and emergency/evacuation.
2. The animal’s owner should provide an orientation to students riding the bus with the service animal regarding the animal’s functions and how students should interact with the animal.
3. The service animal should practice the bus evacuation drills with the student.
4. Loading/Unloading
5. The service animal should board the bus by the steps, not on a lift.
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F. Seating Location
1. The service animal should be positioned on the floor, at the student’s feet. 2. A representative of the Transportation Office will meet with the animal’s owner to determine whether the service animal should be secured on the bus with a tether or harness.
G. Cessation of Transportation
1. Situations that would cause cessation of transportation of the service animal include: a) The service animal’s behavior poses a direct threat to the health or safety
of others b) The service animal urinates or defecates on the bus. c) The service animal does not remain in the designated area.
2. If transportation is suspended due to any of the above reasons, transportation may be reinstated after additional training or medical issues are resolved.
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Student Management
The driver is responsible for the safety of students on the bus during the ride and while students are entering or leaving the vehicle. Never start, stop, or brake suddenly as a disciplinary measure. This is a serious safety violation, and places the safety of students in jeopardy. In addition, never close all windows in hot weather, or open them in cold weather, as a disciplinary measure. These measures are unprofessional, and serious medical problems could result. It is the duty of the Driver or Para to inform the Transportation Director or Student Management Liaison, as well as other supervisors, if any student persists in violating the established rules of conduct. When you are calling parents regarding student management issues use transportation phones to conduct business. Parents are to use 494-‐8970 to contact the Student Management Liaison or 494-‐8975 for Special Needs Students. Don’t use or give out your home phone number, district cell phone numbers or direct line office numbers. Document all incidents and all conversations with parents on your Student Bus Conduct Referral form and Driver’s Log. Student Conduct rules can be accessed on the D49 website, under the “Beyond the Classroom” tab, Transportation.
Coping With Kids
The first thing to cope with in handling children is YOU – the bus driver. You can make or break the conditions on the bus by your actions and/or reactions. Get to know your group, know their capabilities, and be consistent! Self-‐control and patience are a must in the proper controlling of students. If you lose your “COOL” in a confrontation, the child is the automatic winner regardless of the outcome. You will find that was their objective to begin with. Your first line of defense in controlling a busload, regardless of age, is to tell them what the rules and regulations are at the very start. To be a good bus driver requires more than knowing how to drive a bus. You have to be part friend, psychologist, confidante, policeman, lawyer, and mother or father. If you take offense at being called a name other than your own, or the use of profanity – the student has found the first line of attack. Generally these slang expressions or profanities are spoken very quietly – for your ears only. Your best response at the time usually is nothing – not even a facial reaction. They are testing you and many a trouble spot can be cleared by ignoring. This does not mean ignorance of a possible situation! You can still be observant and correct the problem in your time, NOT theirs.
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AT NO TIME DO YOU SLAM ON YOUR BRAKES TO CORRECT A PROBLEM. A glance in the rearview mirror will often stop the process without a single word being spoken. Bringing your bus to a stop and safely securing it without saying one single word works wonders. This is very effective for a group on a tight schedule. It brings attention to both the other students and sponsor. Thus you use peer pressure in your favor. Know – Never guess! With any group of children you must always be fair and consistent. If you accuse one student with an offense – each time that offense is committed you must correct it. Be consistent; do not change with every curve they throw you. Know that the child understands the laws and rules that you enforce on your bus. Many times you will hear, “The other bus driver does such and such”, my answer is, “Just because the other driver does it, does not make it right”. Just once, try listening – you would be surprised how many problems can be solved by listening. How about talking with and not at the student. NEVER SHOUT! The best discipline policy is carried out with the one-‐on-‐one theory. When one student is responsible for an infraction of the rules do not correct him or her in front of the entire group, and never condemn the entire group for one’s actions. If you believe the old adage that all kids are bad, you will find driving a difficult occupation. Never prejudge by looks or actions – take a challenge and turn it around in your favor. You can command respect, but you can never demand it. Respect must be earned both by the bus driver, and the students on the bus.
What is Bullying?
“Bullying” means any written or verbal expression, or physical act or gesture, or a pattern thereof that is intended to cause distress upon one or more students in the school, on school grounds, in school vehicles, at a designated school bus stop, or at school activities or sanctioned events. The school district’s policy shall include a reasonable balance between the pattern and the severity of such bullying behavior. State of Colorado, 2001 Legislative Session-‐Senate Bill 01-‐080
Bullying or victimization can be generally defined in the following way: A student is being bullied or victimized when he or she is exposed, repeatedly and over time, to negative actions on the part of one or more other students. Such negative actions include intentionally inflicting, or attempting to inflict, injury or discomfort upon another. These behaviors can be carried out physically (e.g., hitting, kicking, pushing,
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choking), verbally (e.g., by calling names, threatening, taunting, malicious teasing, spreading nasty rumors), or in other ways, such as making faces or obscene gestures, or intentional exclusion from a group. Bullying is thus characterized by the following three criteria: (a) it is aggressive behavior or intentional “harm doing”; (b) it is carried out repeatedly over time; and, (c) it occurs within an interpersonal relationship characterized by an imbalance of power. Center for the Study and Prevention of Violence, University of Colorado, Blueprints programs
Bullying among children is commonly defined as intentional, repeated hurtful acts, words, or other behavior, such as name-‐calling, threatening and/or shunning committed by one or more children against another. These negative acts are not intentionally provoked by the victims, and for such acts to be defined as bullying, an imbalance in real or perceived power must exist between the bully and the victim. Preventing Bullying: A Manual for Schools and Communities. United States Department of Education
Bullying is comprised of direct behaviors, such as teasing, taunting, threatening, hitting, and stealing that are initiated by one or more students against a victim. In addition to direct attacks, bullying may also be more indirect by causing a student to be socially isolated through intentional exclusion. While boys typically engage in direct bullying methods, girls who bully are more apt to utilize these more subtle indirect strategies, such as spreading rumors and enforcing social isolation…the key component of bullying is the physical or psychological intimidation occurs repeatedly over time to create an ongoing pattern of harassment and abuse. Bullying is Schools, ERIC Digest, Ron Banks, 1997
What You Should Know About Bullying
What is Bullying? A. Direct behaviors, such as teasing, taunting, threatening, hitting, and stealing. B. Indirect behaviors, such as spreading rumors, and intentional exclusion. C. Boys who bully typically use direct bullying methods. D. Girls who bully are more likely to use subtle, indirect methods. E. Key component of bullying: physical or psychological intimidation that occurs
repeatedly over time to create an ongoing pattern of harassment and abuse.
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How Extensive is Bullying?
A. 15% of students are either bullied or initiate bullying behavior. B. Direct bullying increases through elementary school; peaks in middle school and
declines in high school. C. Although direct bullying decreases with age, verbal abuse remains constant. D. School size, racial composition, and school setting (rural, suburban, urban) do not
seem to be distinguishing factors in predicting the occurrence of bullying. E. Boys are more likely than girls to engage in bullying behavior and to be victims of
bullies.
What are Some Characteristics of Bullies? A. A need to feel powerful and in control. B. Derive satisfaction from inflicting injury and suffering on others. C. Have little empathy for victims. D. Defend action by saying victims provoked them in some way. E. Often come from homes in which physical punishment is used: children are taught
to strike out physically as a way to handle problems. F. Parental involvement and warmth are frequently lacking. G. Are generally defiant or oppositional toward adults: are antisocial, and are likely to
break school rules. H. Possess strong self-‐esteem and have little anxiety.
What are the Consequences of Bullying?
A. There is a strong correlation between bullying other students during the school years and experiencing legal or criminal troubles as adults.
B. Victims of bullies fear school as an unsafe and unhappy place. C. 7% of eighth graders stay home from school at least once a month because of
bullies. D. Victims tend to become more isolated by other students for fear of losing social
status by associating with the victim or they do not want to increase the risk of being bullied themselves.
E. Being bullied often leads to depression and low self-‐esteem.
What are Some Perceptions of Bullying?
A. Parents are often unaware of the bullying problem. B. Students feel adult intervention is infrequent and ineffective.
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C. Students feel telling adults about bullying will only bring more harassment from bullies.
D. Students report that teachers seldom or never talk to their classes about bullying. E. School personnel may view bullying as a harmless rite of passage this is best ignored
unless it crosses into physical assault or theft.
What are Some Intervention Programs?
A. Effective programs involve the entire school community and parents. B. Whole school bullying policy that is uniformly enforced. C. Curricular measures: role playing activities and classroom discussions. D. Improve school environment: bully prevention program. E. Empower students through conflict resolution programs, peer counseling, and
assertiveness training. F. Conduct student, parent, teacher and school administrator survey to include
questions designed to assess the extent of the bullying problem; frequency of teacher intervention; knowledge of parents about their children’s experience at school.
G. Results of the survey can serve as a benchmark to measure any changes in school climate.
H. Parents can participate in a campaign through parent-‐teacher conferences, parent newsletters, and PTA to increase parental awareness of the bullying problem and stress the importance of parental involvement in and support of the school’s anti-‐bullying efforts.
I. Teacher training in anti-‐bullying programs; classroom rules against bullying. J. Cooperative learning activities to reduce social isolation. K. Increase in adult supervision at key bullying times such as recess or lunch.
*A summary of Parent Brochure: What Parents and Teachers Should Know about Bullying, based on the 1997 ERIC Digest Bullying in Schools written by Ron Banks of the ERIC Clearinghouse on Elementary and Early Childhood Education. This summary was compiled by Stan Paprocki in the Colorado Department of Education. Fee for Service: All students that have applied for transportation will be issued a ZPass. Gen –Ed students must scan their pass upon entering and scan off when exiting. If a student has a laminated pass purchased from the school, their name must still be written down with an indication of the purchased $2.00 bus pass.
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If a student does not have their pass:
1. The driver must write down their name, student ID, and school on the Missing Cards Sheet
2. Indicate an AM or PM ride 3. Indicate if the student transfers to a different bus. 4. Middle and High School Students that ride in the PM must have a Paper Bus Pass
from the school, completely filled out and signed by an administrator. If not, they are to be discharged from your bus to go get one. They may ride for 2 days without their Zpass before being required to purchase a new pass.
5. Elementary PM riders should have a Paper Bus Pass from the school, completely filled out and signed by an administrator. However, do not send an elementary student back into the school to get a paper pass. You must call into dispatch to get their stop information.
6. Turn in the Missing Card sheet every day.
What you should do:
1. Encourage your students to have their Z-‐Passes for every ride. 2. Remind students without a pass, they must have a paper pass to ride home. 3. Notify students that they only have 2 days to ride without a ZPass. 4. Leave on time from the school for your route. 5. Call Dispatch if you have any concern about a student riding your bus. 6. Write neatly on the Missing Card Sheet – this is for billing purposes!
What you should not do:
1. Leave a student at a Bus Stop in the morning.
Payroll Beginning July 1st, 2014 transportation will be using a new time management system, Timeware. This system uses a time clock along with a finger scan. Drivers and Paraprofessional route times including pre-‐post trip times will be entered into this system. Leave, sick and personal days will be requested via the Timeware system and sent via email to management for approval. Acceptance or rejection will be sent back to you and can be viewed on the Timeware system under your username and password that you will set up on a computer. Once you set up your account, you may review your punches for each day to ensure that they are correct. If you miss a punch you must turn in an exception sheet showing your corrected time along with the reason for the exception. Exception sheets are available in the
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Break room and at the time clock for your use. All exception sheets must be turned in daily to the assigned office personnel. Payroll Changes for 2014-‐2015 Drivers and Paraprofessional will be annualized on 156 days. These are common days among the different school zones. Any days worked beyond the 156 common days will be extra hours. Payroll will run from the first day of the month to the last day of the month. Routing
Route and Trip Paperwork All drivers must ensure that they know the directions for a route or trip prior to departure. Each driver is responsible for keeping his route book up-‐to-‐date at all times. If there is a change to your route from the router, you must update your route book. If you have a change that you would like to make, submit request to the router about making that change. Upon approval, keep your route via up to date, legible and correct by penciling in the correction on the via until you receive an updated via from router. To avoid confusion be certain that you have only one accurate via for each segment of your route in your book.
Route books are to contain:
A. An accurate via for each run of your route, both AM and PM runs, specifying the time you start the run and the departure time for each stop.
B. An accurate map for each runs of your route, both AM and PM. C. A parking map for each school on your route, if available. D. An up-‐to-‐date seating chart for each runs of your route (Elementary and Special
Needs only). E. Accident Procedures Packet.
Procedures for “dead time” while performing routes A. A deviation from your existing route via is prohibited. B. If dead time is built into your route, remain in the school parking lot until time to
proceed on your route. This time should be used for additional cleaning and paperwork if necessary.
C. Drivers should not vary from the printed route via. D. If changes to your route via are needed, work on changes during your dead time
and submit to the appropriate router for consideration.
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E. Route changes need to be submitted in writing to the appropriate router for consideration.
F. Supervisors will make final approval if a change to dead head location is needed.
If you have any questions regarding this procedure, check with the Assistant Director of Transportation or the appropriate Router.
Dispatch
2-‐Way Radio The District communication 2-‐way radio system is for official use only. Personal conversations and communications that do not require immediate resolution should not occur on the bus 2-‐way radio. Great care should be taken in not disclosing confidential information over the 2-‐way radio. This includes the full names of students, their addresses and telephone numbers, unless this information is requested by the dispatcher. Student discipline situations should not be discussed over the 2-‐way radio. Do not call the dispatcher when there are no students at a bus stop unless specifically requested to do so by the dispatcher or the supervisor. Do not request the dispatcher to call a student’s home when the student is not there. The exception would apply to a special needs student only if you are late. If on time wait 2 minutes then depart. The following points will help to ensure that the communications 2-‐way radios are used properly and will be available for emergency communications: Reply to all questions so that dispatch knows you heard them.
1. Identify yourself by route number, not by bus number or your name. 2. Ensure that the 2-‐way radio is turned on before leaving the bus yard and leave
the volume up enough to be able to hear it. 3. Do not turn the 2-‐way radio off while the vehicle is in operation. 4. In case of emergencies, request others to clear the air. All drivers not involved in
the emergency should stay off the 2-‐way radio until the situation has been resolved.
5. Do not use profane, disrespectful, or rude language on the air. 6. Use of the 2-‐way radio or internal P.A. by students is prohibited. 7. The 2-‐way radio should be maintained in operating order at all times. If it is
malfunctioning, it needs to be reported on a Driver Defect Report as soon as possible.
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Regular Radio We do not play certain stations when students are on the bus. Below is a list of stations we can and cannot play. Most students already know which stations we cannot play due to language used at times on that station. (Those stations are also not allowed to be played in the schools.) We also cannot play religious music when students are on the bus. If you have any questions about certain stations, please stop in the office and speak with a Trainer. Permitted Stations: Not Permitted Stations 88.7 FM KCME -Classical 94.3 FM KILO - KILE 89.7 FM KEPC – College 96.1 FM KIBT - The Beat 91.5 FM KRCC – Public 98.9 FM KKMG - Magic 92.3 FM KVRH – Hot AC 89.1 FM KTLC 92.9 FM KSPZ – Oldies 90.5 FM KTLF 93.7 FM KLLQ 100.7 FM KGFT 95.1 FM KRDO - Country 1040 AM KCBR Permitted Stations: 96.9 FM KCCY – Country 98.1 FM KKFM – Classic Rock 99.9 FM KVUU – Hot AC 101.9 FM KKCS – Country 108.9 FM KYZX – Classic Rock 104.1 FM KBVC – Country 105.5 FM KSKX – Smooth Jazz 106.9 FM KHEN – Variety
Employee’s Responsibility
It is every employee’s responsibility to come into the Transportation building after your AM, midday (if you have one), and PM route. All route books need to be brought into the building and put in your mailbox. All employees should check the blizzard board, RTA screen in dispatch, and their mailbox to see if they have any notes or messages or pertinent information for all employees.
AP Drivers Responsibilities
AP drivers are required to check in with the Dispatcher for daily assignments if no trips have been scheduled. You will be required to initial on the assignment sheet daily. If you are assigned to cover routes, then you must check with dispatch when you arrive in the morning, after completing your assignment in the morning, in the afternoon, after completing your assignment in the afternoon if applicable. If not scheduled for 30 hours weekly, drivers may be called in by the Dispatcher to be on stand-‐by. Stand-‐by is two (2) hours or (3) hours unless requested by dispatch to extend
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this time. Drivers and Para’s on standby should have Dispatcher initial their time sheets to acknowledge Dispatcher extended their standby time. Dispatch may also assign other duties while on stand-‐by or to meet hours for the week. On Thursday morning of each week all AP drivers will show dispatch timesheets with total hours at the time and an estimate for the remainder of the week. Dispatch will then initial off.
These duties may include the following:
a. Covering routes for drivers/paraprofessionals b. Mid-‐day routes c. Transporting vehicles for repair d. Cleaning vehicles e. Cleaning office/break room f. Other duties as needed.
AP drivers are required to arrive in the morning at 5:30 am, and at 2:00 pm, in the afternoon unless otherwise directed by the Dispatcher. Every AP driver will be assigned spare buses to pre-‐trip each morning at 5:30 a.m. It is also the AP driver’s responsibility to ensure that their assigned spare buses are fueled, washed and cleaned at all times. If you are on standby pre-‐trip both buses unless assigned for a route. If you are on a route that leaves before 6:00 am then only pre-‐trip the route bus. If you are assigned a route that departs after 6:00 am then pre-‐trip one of your spares and the route bus you are assigned to. After you pre-‐trip your spares always circle the bus number on operations board. This is showing dispatch the bus is ready to go.
Substitute Drivers Substitute Drivers are on-‐call on an as needed basis. There are no guaranteed hours for this position. All hours worked and recorded on a substitute timesheet are actual hours. Duties are assigned by dispatch. Substitute drivers and paraprofessionals may not exceed 30 hours/week. This is to include any district time with transportation or other district departments.
These duties may include:
a. Covering routes for drivers/paraprofessionals b. Mid-‐day routes c. Transporting vehicles for repair
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d. Cleaning vehicles e. Cleaning office/break room f. Other duties as needed
Substitute Drivers if not assigned a route are on standby time. Standby time is two (2) hours minimum; this can only be altered by Dispatch. Upon completion of the two (2) hours standby time, the driver must check with Dispatch prior to departure to ensure that additional time is not required. Drivers and Para’s on standby should have the Dispatcher initial their time sheets to acknowledge Dispatcher extended their standby time. Substitute Drivers are required to check in with the Dispatcher for daily assignments when they arrive in the morning, after completing your assignment in the morning, in the afternoon, and after completing your assignment in the afternoon. Substitute Drivers are responsible for providing Dispatch with their availability schedule weekly.
Relief Para’s
Clock in times are 5:30 am and 2:00 pm Relief Para’s are guaranteed 30 hours a week. Hours are monitored by dispatch. On Thursday AM dispatch needs to see timesheets with total hours worked so far and an estimate for remainder of week. Dispatch will initial off. Relief Para’s duties may include the following:
1. Covering routes 2. Mid-‐day routes
Operations Board
The Operations board shows your name, bus number and what schools your route goes to. When you put in for a day off or call in sick dispatch will highlight that day to remember to cover the route. A spare bus that is pre-‐tripped will be circled on the board. Spares are assigned by dispatch. We will do our best to keep you in 1 spare while your bus is down.
1. Yellow highlight is a pre-‐arranged absence 2. Pink highlight is less than 48 hours’ notice
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3. Blue highlight is Route is available or other duties assigned 4. Green highlight is no call, no show
Maintenance
Vehicle Maintenance All Falcon School District Transportation vehicles are to be maintained to the highest possible standards. A bus may be placed out of service for repair work and a substitute bus will be assigned. An out of service bus will appear on the TV in dispatch in red. To obtain repairs or maintenance to your bus, complete a Drivers Report on the computers that are in the break room. An icon has been established for your convenience.
Out of Service Vehicles Only a mechanic can take a vehicle out of service. Drivers should alert a mechanic if a serious situation occurs that would cause a bus to be placed out of service. If a mechanic is unavailable, and the driver does not feel that the vehicle is safe to drive, it is the driver’s responsibility to notify the dispatcher. Out of Service Criteria
Engine 1. Fluid leaks, serious, 2. Belts, deep cracks, very loose 3. Heater or coolant hoses rubbing with deep grooves, close to failure 4. Loose major components (air compressor, etc.)
Steering
1. Visible component damage, power steering hoses rubbing with grooves, deep cracks
Suspension 1. Visible component (springs, hangers, etc) damage or broken 2. Shock absorber loose or broken
Brakes 1. Fails any of the 5 brake tests 2. Air or fluid leakage at any hose or component 3. Wheel hoses rubbing with grooves or damaged, deep cracks
Lamps 1. 8-‐lamp system – any lamp (red or amber) not working 2. Lamps not flashing alternately
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3. 7 inch brake lamp not working 4. 1 or more turn signal lamp not working 5. 2 or more tail lamps not working or 1 of 2 not working (older buses) 6. Any of the headlamps not working
Other Exterior 1. Exhaust – any visible leak 2. Stop arm and/or lamps not working
Tires -‐ Wheels 1. Worn beyond 2/32-‐rear or 4/32-‐ front 2. Damage to tread or sidewall into cords 3. Wheel damage
Interior
Student Seats – Any anchor, frame or seat back broken
1. Any seat back with foam broken down far enough to expose hard core
Emergency exits-‐ Any door or window buzzer not working – cannot open-‐ inside or out 1. Sharp protrusions in student area (coat hooks, speaker boxes, etc.) 2. Handrail fails string and nut test 3. Many lesser degree items that would question overall mechanical
condition 4. Other serious hazards to the students
Fluid Levels/Fueling
Drivers are required to monitor all bus fluid levels. Drivers will add coolant, oil and washer fluid while mechanics will add transmission fluid and power steering fluid. Buses must be ready to respond to an emergency at any moment. Accordingly, fuel levels are to be maintained at more than half tank. All drivers using a bus to which they are not regularly assigned must fuel the bus. All drivers, including AP and Substitutes, using a spare bus are responsible for fueling after each route. Report any fuel spills to the dispatch office immediately. Turn off your bus while fueling and keep a hand on the fuel nozzle at all times to prevent fuel spills.
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Appendix A
District 49 Pre-‐Trip Procedures
Am I O.K. to drive today? As you do your inspection, point to, touch or demonstrate the items you are inspecting. You must explain what the item is and what you are checking for: how would you recognize if the part were unserviceable. Note: If the item is in bold print, has an asterisk * and underlined it must be mentioned for a CDL Pretrip. Approaching The Vehicle*: Inspect the bus from the top down. (Keys in your pocket) Lights*: Not damaged, clean and proper placement of student
lenses. Windshield/Wipers*: Ensure that the glass is undamaged and the seals are
intact and not broken or damaged. Check that the wipers are attached.
Air Leaks/Level*: Check that the vehicle is sitting level, front and rear, and if
air equipped, check for audible air leaks from air brake system or suspension system air bags.
Complete Front Check*: Do you see any puddles or dripping fluids on the ground
under the vehicle or underside of engine? Check for signs of fluid leakage, objects hanging or vehicle leaning. It could be broken springs, bad shock absorber, or a low tire.
Mirrors/Brackets*: Brackets are secure, no loose fittings, not broken and
mirrors are clean. UNDER HOOD*: As viewed from the driver’s seat. Hint, have tire buddy in
hand. Start on the left side of the engine. Work from the top down and then out.
Hoses*: Notice any leaks, cracks, or loose fittings, rubbing or
excessive wear.
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Wiring: Wires must be secured without breaks or frays. Look for signs of rubbing.
Power Steering: Check for leaks, fluid level is adequate. Identify and
check belt. It is not frayed or cracked, no sign of wear. Belt has no more than 3/4 inch of play. Mention if gear driven. Note: See a mechanic before adding power steering fluid.
Coolant Level*: Check level (if cool). Note: May be on either right or left
side of engine. Hoses have no cracks and are well connected. May be a visual check (site glass) on some engines or reservoir
Water Pump*: (belt) Touches or points to pump. Identify if internal or gear
driven. Ensure that it is securely attached. Check for leaks. Check and identify belt – not frayed, no cracks or sign of wear. Belt should deflect no more than 3/4 inch.
Transmission Fluid: Explain this is a cold check. Check if the fluid is there and
is pink. For a true reading, check while engine is running at operating temperature with the transmission in neutral. See a Mechanic before adding any transmission fluid.
Oil Level*: Check to see that the oil level is in the safe operating
range, above fill mark on dip stick. Note: may be on either right or left side of engine.
Air Compressor*: (belt) Identify whether belt or gear driven. Check to see that
the compressor is securely mounted. Check and identify belt is not frayed, no cracks or sign of wear. Belt should deflect no more than 3/4 inch. Air hoses are well connected, not leaking, no signs of cracks or wear. No signs of air or fluid leaks. Note: mention if gear driven.
Serpentine Belt: Belt should have no more than 3/4 inch of play, not
frayed, and has no visible cracks, loose fibers, or signs of wear.
Frame*: Check for any cracks or damage, bends, unauthorized
holes or welds.
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Steering Column: Check for damage and U-‐Joints tight. Make sure it is securely attached.
Steering Box/ Hoses*: It is securely mounted, nuts & bolts are tight not missing
and hoses have no leaks or damage. Steering Linkage*: Check that the connecting links, pitman arm, drag link,
and tie rod not worn or cracked and joints and sockets are not worn or loose. There are no loose or missing nuts or cotter keys.
Springs/U Bolts*: (front) Look for missing, shifted, cracked, or broken leaf springs.
Check for broken, loose or missing U bolts. Spring Mounts*: (front) Make sure that they are not cracked or broken. No
broken, missing or loose bolts, brackets or bushings and they are firmly attached to the frame.
Shock Absorbers*: (front) No leaks, not damaged and are securely mounted. Brake Hoses/Lines*: (front) No cracks, not worn or frayed and secure. Couplings do
not have any air leaks. Brake Chamber*: (front) Not cracked, dented and is mounted securely. Listen for
air leaks. No loose or missing clamps. No damage or cracks to mounting bracket.
Slack Adjuster/Pushrod*: Securely mounted. The angle between pushrod and
adjustor arm should be approximately 90 degrees with the pushrod having no more than 1 inch of play. No missing parts or damage.
Brake Drums/Linings or Calipers/Discs*(if so equipped): Inspect drums for excessive wear or scoring and linings
for cracks, breaks, or excessive wear. *If present, check that calipers and disks are not worn dangerously thin with no cracks or bends on the caliper or disk.
Rims*: (front) No welded, damaged or bent rims. Tires*: (front) Tire inflations (use tire buddy), tread evenly worn, no
cuts or bulges to tread or walls. Valve caps and stems are not missing, broken or damaged. Minimum tread depth is 4/32. No retreads. A=abrasions B=bulges C=cuts
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Lug Nuts*: (front) Nuts should not be loose or missing; bolt holes are not cracked or distorted. Rust trails indicate loose lug nuts. Check for deformations or indentations or cracks around the lug nuts.
Hub Oil Seals*: (front) Ensure the seal is not leaking and bolts are tight. No
cracks or distortions to bolt holes. Check that the oil is at a proper level, through sight glass on some models.
Right Side Of Engine*: As viewed from the driver’s seat. Again start at the top
and work down and out to the tires. Alternator*: (belt) Secure, wires are connected, not loose, frayed or
cracked. Belt has no more than 3/4 inch of play. Windshield Washer Fluid: Fluid level is adequate.
NOTE: You must check all suspension systems and wheel items again as you continue to the rear. If you have checked an item on the left side you may say you are checking the item the same way as on the right side.
Close the hood, this completes the under the hood inspection. Passenger Entry*: Check that the entry door is not damaged, seals are intact
and it operates smoothly and closes securely. Check that the handrail is secure. Check that the entry steps have no loose treads or worn places. Check door glass for damage.
Passenger Step Light*: Check to see that the lens is not broken and that the light is working. Safety Equipment*: Fire extinguisher is properly rated (ABC) and charged (in
the green), the safety pin is in with plastic tie, has been inspected in the past month, and the discharge hose or nozzle is attached and in good condition. First aid kits, secured to the vehicle, have been inspected or sealed, (2) if over 36 passengers. Three Reflective triangles, sealed, and there are spare fuses. Body fluid clean up kit is secured, sealed and adequately stocked. Check to see it there is a seat belt cutter.
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Driver’s Seat Belt*: Properly secured, mounted, and adjusted. Safety belt should not be ripped or frayed. Make sure it latches securely.
Horn*: Check that it works. Mirrors*: All mirrors have the proper adjustment and are clean.
Student mirror has no visual obstructions, damage or cracks and is mounted securely.
Windshield*: Check the windshield to make sure it is clear and has no
illegal stickers, obstructions or damage to the glass. Safe Start/ABS Light*: Before starting engine, for automatic transmissions,
checks that selector is in neutral. When first started ABS light goes on and goes off.
Start the engine Do a safe start with the transmission in Neutral and the Wait to Start light is out.
Oil pressure gauge*: Oil pressure is building normally and warning light goes
off. Ammeter/Voltmeter*: Check to assure the gauges are reading in the normal
parameters.
Fuel Gauge: Check that is operating & shows safe margin of fuel. Always run off of the top half of the tank.
Temperature gauges*: Reading properly, both transmission and coolant. Air Gauge*: Shows air is building properly; primary and secondary
needles should be moving together. Steering Wheel: No more than 2 inches of play with engine running.
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AIR BRAKE SYSTEM CHECKS For safety purposes, in area where an incline is present use wheel chocks during the air brake check. The proper procedures for inspecting the air brake system are as follows: #1 Governor Cut-‐out*: The driver must determine the air compressor is
functioning properly by noting the air pressure builds from 85 psi to 100 psi within 45 seconds. The driver will continue building air pressure to the governed cut-‐out (120-‐130 psi).
#2 Park Brake Check* Check that the parking brake will hold by putting the
vehicle in gear and accelerating to 900 rpm’s. Bus should not move.
#3 Static Air Pressure Check*: Shut off the engine, release park brake and push in foot
brake. Fully apply the foot brake and hold for one minute. After the initial loss of air, check that the air pressure gauge does not drop more than 3 psi in one minute.
#4 Low Air Warning Check* Without restarting, turn the key to the on position, look
for the ABS light, and listen for the cuff test. Fan off the air pressure by applying and releasing the foot brake, the low air warning buzzer and light should activate before the air pressure drops below 60psi.
#5 Park Brake Valve Check*: Continue to fan off the air pressure. At between 40 to 10
psi the parking brake valve should pop out. If not parked on level surface, must use wheel chocks.
Re-‐Start the Engine Allow the air pressure to rebuild to 120 psi. #6 Service Brake Check*: After you back the bus out of its parking slot, move the
vehicle forward slowly, and then apply the service brakes. Check for any pull to the side or delayed stopping action, this should be done after leaving your parking spot.
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You have now completed an air brake systems check! Failure of any of these checks should be noted on a vehicle repair form. A mechanic must be informed immediately! Do not leave the yard with the bus. PSI = pounds per square inch of compressed air. RPM = revolutions per minute. Wipers/Washer*: No worn blades, blades are secure on arms and are
working properly. Two stages and delay mode on some models. Check that the windshield washer fluid is also working, and blades making good contact with windshield.
Heaters/Defrosters*: Check all speeds and all controls to see if they work. Interior Fans: Operates at both speeds. Inside Lights: Working with covers in place and not broken. This
includes drivers dome light and all overhead passenger lights.
Dash/Panel Light Indicators*: Instrument lights, left and right turn signal, emergency
flashers (hazards) and high beam indicator. Student loading indicators are operating, (Amber and red).
REAR FRONT Left Turn Left Turn Right Turn Right Turn 4-‐Ways (hazards/flashers) 4-‐Ways (hazards/flashers) 8-‐Ways (amber and red) 8-‐Ways (amber and red) Tail Lights Headlights (low and high beam) Brake Lights Back-‐Up Lights License Plate Light Clearance Lights All Sides Strobe Light
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Light Check Procedure Headlights*: Check high and low beams for proper function. If you can’t see them through your crossover mirrors ask a team member for help. First Set Of Lights*: (front & rear) Left turn signal (front), amber student loading lights (front). Place an ice scraper or tire buddy between the seat and the service brake pedal. Go to the rear of the bus and looking out the emergency exit, listen for buzzer, check left turn signal light, brake lights, tail lights, and amber student loading lights. Second Set Of Lights*: (front & rear) Right turn signal (front), red student loading
lights (front). Check red Stop Arm lights. Go to the back of the bus again and check the right turn signal, taillights and red student loading lights.
. Third Set Of Lights*: (outside) Clearance lights on all sides, emergency flashers,
side indicator lights, license plate light and strobe light.
Audible Warning Back-‐Up Device: If the bus is equipped with one, check to be sure it
is working properly. Back-‐Up/ Retarder Brake Lights: These can be checked with the convex mirror on
the fence or by asking a team member.
Seats*: Seats firmly attached to floor, no loose latches, or broken frames and no damage to covers. Cushions firmly attached to frames.
Flooring: Treads not loose or worn places. Windows: No cracks, or loose fittings. Bus Empty Sign: Remove Bus Empty Sign from rear window. Emergency Exits*: Check all emergency exit doors, windows and roof
hatches for warning buzzers and inside emergency exit lights if equipped. All should easily open and close. Rear door seal should be in good condition.
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This completes the inside check, turn off the engine and take the key with you. Start on the passenger side of the bus. Fuel Door & Cap: The door opens and closes securely, the fuel cap is secure, and there are no signs of leaks. Fuel Tank & Cage*: Fuel tank is secure, with no leaks or damage.
Cage (frame) around tank is secure and not damaged. Side of The Bus: Look for any body damage and damage to windows/
seals. Lights/Reflectors*: Check that all lights and reflectors are clean, not broken
or missing, and they are the proper color. Cargo doors*: Not damaged, operate smoothly & latches securely Drive Shaft*: The shaft is not bent or cracked. Hangers are in place;
couplings appear to be secure and free of foreign objects. Frame*: Checks for cracks or bends in the longitudinal frame
members. Look for unauthorized holes or cracks. Check for bent, broken, loose or missing cross members. Look for signs of breaks or holes in the floor.
Exhaust System*: Securely mounted, no cracks, holes, soot, leaks, or severe
dents or loose clamps. Note: You must check all rear wheel items again. Brake Hoses/Lines*: Check hoses for no cracks, not worn or frayed, couplings
are secure with no air leaks. Brake Chamber*: See that the chamber is not cracked or dented and it is
mounted securely, listen for air leaks. No loose or missing clamps.
Slack Adjuster/Pushrod*: Angle between the push rod and the adjustor arm should
be approximately 90 degrees. No missing parts or damage. It must be securely mounted.
Drums/Linings Calipers/Discs*(if so equipped): Inspect drums for excessive wear or scoring and linings
for cracks, breaks, or excessive wear. *If present, check that calipers and disks are not worn dangerously thin
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with no cracks or bends on the caliper or disk. Unable to inspect as rock guards protect them.
Springs/Airbag/Shock *: Look for missing, shifted, cracked or broken springs.
Check for leaks or damage to airbag. Spring/Air Mounts/Torque Arm*: No cracked or broken spring hangers. No missing axle
mounting parts and they are damage free. Torque arm/ bar mounted securely mounted & not damaged. Check that there are no bolts or bushings loose, missing, or damaged. Air mount is secured and not damaged.
Shock Absorbers*: No leaks, damage free and securely mounted. U – Bolts*: Not broken, damaged, shifted or missing. Tires*: A=abrasions B=bulges C=cuts Tire inflations. (Use the tire buddy) Tread evenly worn, no cuts or bulges to tread or walls. Valve caps and stems are not missing, broken or damaged. Minimum tread depth is 2/32. If retreads, not separating.
Rims*: Not welded, damaged or bent. Bud Spacing*: These buses do not have spacers, they are Bud wheels.
Check between the wheels for even spacing, damage or any foreign objects.
Lug Nuts*: Not loose or missing, bolt holes are not cracked or
distorted. Rust trails indicate loose lug nuts. Check for deformations or indentations or cracks around the lug nuts.
Axle Hub Seals*: Seal is not leaking. All bolts are all tight. Splash Guards*: Not damaged, mounted securely. Frame*: Check for any cracks or damage, bends, unauthorized
holes or welds. Rear Of The Vehicle*: Check that all lights and reflectors are clean and not
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broken or missing and they are the right color. Emergency Door*: Open the door from the outside. The door will open and
close and latch properly. Hinges should be secure and seals intact.
Left Side of The Bus: You do not need to point out and name each item again
as you continue around the bus. If you explained any item on the right side of the bus you do not need to explain it again. Just name the item and say you are inspecting it the same as on the other side unless different.
Battery Box: Batteries are secure. No signs of corrosion. Door is
secure and latches. Stop Arm*: Securely mounted to the frame. No loose fittings or
damage to boot or cable. The cotter key must be in place. Check that stop arm extends fully. No damage to light lenses.
This concludes the pre-‐trip inspection.
Additional items to inspect: Chains: Hoses are not damaged or any sign of leaks. Chains are not
looped over unit & are in the up position, free of ice. Cycle the chains occasionally to be sure they are working.
Two Way Radio: Be sure it is on and receiving. Get a radio check from base if
there is any doubt. License Plate/ Registration/Insurance: Should be current and matches the vehicle. Noise Cancel Switch: Yellow, cancels AM/FM radio, all heaters, defrosters and fans.
Check to be sure it functions properly. Note: not all buses have this equipment.
Cargo Holds: On models so equipped, check they are clean and empty .The
latches work easily and the doors close securely. Special Needs Buses: Seat belt cutter, fireproof evacuation blanket, storage box, extra
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clean up kit, and handy wipes. Wheelchair securement systems properly stored proper working order, not worn or frayed, and properly secured to the floor.
Hydraulic Brake Check*: Pump the pedal 3 times and hold for 5 seconds, the pedal should
not move. Rails: They are used for securing wheel chairs and must be clean and
free of debris. Lifts: For lift equipment, look for leaking, damage or missing parts and
explain how lift should be checked for correct operation, extend and retract. Lift must be fully retracted and latched securely.
POST-‐TRIP INSPECTION Headlights: Check high and low beams for proper function. If you can’t see
them through your crossover mirrors ask a team member for help.
First Set of Lights: Left turn signal (front), amber student loading lights (front). (front & rear) Place an ice scraper between the seat and the service brake
pedal. Go to the rear of the bus and looking out the emergency exit, listen for buzzer, check left turn signal light, brake lights, tail lights, and amber student loading lights.
Second Set of Lights: Right turn signal (front), red student loading lights (front). (front & rear) Checkred Stop Arm lights. Go to the back of the bus again and
check the right turn signal, taillights and red student loading lights.
. Third Set of Lights: (outside) Clearance lights on all sides, emergency flashers, side indicator
lights, license plate light and strobe light. Windows: Close all windows. No cracks or loose fittings. Bus Empty Sign: Check bus for students remaining on board and place Bus Empty
Sign into driver’s side rear window. Tires: Check all tires for proper inflation. Fluid Levels/Fueling: Buses must be ready to respond to an emergency at any
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moment. All drivers including relief and substitutes are responsible for fueling daily. Fuel levels are to be maintained at more than half tank (full tank for spare bus). Report any fuel spills to the dispatch office. Turn off your bus while fueling and keep a hand on the fuel nozzle with the handle at all times.
Seats: Check seats for damage and graffiti. Bus Defect Report: Complete Driver Defect Report for any damaged or defective
item detected from time of exiting bus lot through completion of Post-‐Trip Inspection.
Credential Requirements Commercial Driver’s License class B, endorsementsP2s. We will post on the drivers information board when your CDL
license is coming due, it is your responsibility to watch for that (it’s on your birthday). upon renewing it you need to make a copy and give it to a trainer.
DOT Physical & Card We will post on the drivers information board when your DOT
physical is coming due, it’s your responsibility to watch for that. You can come to one of the supervisors or trainer to get the appropriate form that you will need. Upon completion you will need to come in to the office and copy the DOT card on the Department on revenue form and then fax it to them. Leave a copy with the training department.
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Appendix B Driver Evaluation-‐Over the Road
Driver ___________________________ Date ____/____/___ CDL# ___________________________ Endorsements ________ Restrictions ______ CDL Expires ___/___/___ DOT Expires ___/___/___ First Aid Expires __/__/__ CPR Expires __/__/___ BUS#____Am__Mid__Pm__ Good Averag
e Needs Improv.
Good Average Needs Improv.
Pre-‐Trip Inspection Procedures:
Student Management:
Under the Hood Communication, Friendliness
Inside Follows District Procedures
Outside Retarder Use: Hills, Curves, Stopping, Slowing in Traffic. 1 and 2 only
Speed: slow or excessive
Hand Placement: Both Hands, Correct Position, Thumbs Up
Backing: Hand Position, Mirrors, Clearance, Correct Procedures at Schools
Braking: Too Soon, Too Late, Too Hard, Not at All, Mirror Checks
Following Distance: 4 Second Rule
Looking: Mirrors, Checks Blind Spots
Accelerating: Smooth, Too Slow, Too Fast
Signaling: Too Early, Too Late, Not at All
Lane Changes: Checks Mirrors, Signals, Checks Blind Spots, Smoothness,
Passing: Checks Mirrors, Signals, Checks Blind Spots, Smoothness, Adjusts Speed Correctly
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Adjusts Speed Correctly Lane Position: Properly Centered, Drifts, Wanders
Stopping: At Stop Line, Complete Stop, Too Close to Vehicle in Front, Hesitant, Unsure of right of Way
Identification: Signs, Signals, Road Markings, Intersections, Critical Objects -‐ Moving or Stationary
Intersections: Traffic Light Changes, Mirror Usage, Objects of Danger, Lane Changes, Actions of Others
Turns: Over-‐steers, Under-‐steers, Turns Too Soon, Too Late, Too Wide, Controls Speed, Turns From & into Proper Lane, Both Hands
Student Loading & Unloading: 8 Ways, Signals, Mirror Check, Proper Lane Position, Distance From Students, Student Check and Mirror Check
Departures: Sounds horn 2minute warning. Sounds horn twice prior to pulling away from school.
Special Education: Secure Lift Door, Operates Lift Correctly, Applies Emergency Brake at Stops, Inform Student of Lift Movement, Properly Secures Wheel Chair, Properly Secures Student, Properly Installs Car Seat or Cam Over, Properly secures Students Using Seat Belts, Vests, and Car seats, Drives Safely. Hydraulic Brake Check,
Railroad Crossing: Hazard Lights, Distance From
Route Book, Seating Chart/Evacuation Plan Posted
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Tracks, Quiet; Students, Radio, Heaters, Door, Window Open, Transmission in Neutral, Park Brake Set, Door Closed, Lowest Gear, Cancels Hazards Emergency Evacuation Presentation
Teamwork With Para Professional
Triangles: Placement
Courteous to Other Drivers & Roadway Users
Cleanliness of Bus Proper Attire Route Sheets and Paperwork: Up-‐to-‐Date Copy Available in Bus
Paperwork: Properly Completed Pre-‐Trip and Mileage sheet
Number of students: HS__________________MS______________ES___________________ Examiner Comments: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Operator’s Comments: _______________________________________________________________________________________________________________________________________________________________________________________________________________
1. The findings of this performance test as listed on this form have been discussed with me.
2. I agree with the findings of this performance test as listed. Any disagreements are listed above or are attached.
Refresher Training Recommended: Y/N _____ Subject: ________________________ Training Completed Date: ___/___/___ Trainers Signature___________________________________________ Driver signature ___________________________________
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Appendix C
Falcon School District #49 Pre-‐Trip Evaluation
Drivers Name: ______________________Date: _______________ Drivers Signature: __________________________
Approach q Level q Leaks q Clip Lights q Student Lights q Windshield/Wipers q Mirrors q Signal Lenses q q Headlights
Under The Hood q Oil & Trans Level q Water Pump/Belt-‐
Gear q Alternator/Belt
q Coolant Level q Air Comp/Belt or Gear
q Hoses/Leaks
q Power Steering Fluid
q Wires q Frame/Holes/Bent
q Steering Column q Steering Box/Hoses q Steering Linkage Front Suspension
q Springs/Shocks q Spring Mounts q U-‐Bolts Front Brakes
q Slack Adjuster/Pushrod
q Chambers q Brake Hoses/Leaks
Front Wheels q Rims/Lug Nuts q Tires I/C/D
inflation/condition/depth
q Drums/Linings/Caliper
q Valve Stem/Cap q Hub Oil Seal Front Lights
q Clearance Lights q Student Lights q Headlights H/L q Hazard Lights q Turn Signals L/R q
Inside The Vehicle q Entry Door q Floor Mat/Steps q Step Light/Handrail q Gearshift/Safe Start q Oil/Air Pressure q Amp/Volt/RPM q Temperature q Fuel q Retarder/Exhaust
Brake q Horn q Light
Indicators/LR4H8
q Heaters/Defrosters q Driver’s Seat Belt q Mirrors/Student q Interior Lights &
Lenses q Emergency Equip.
E-‐F-‐T-‐FA-‐Body Fluid-‐Blanket
q Wipers/Washers Windshield/Windows
q Seats /Cutter q Emergency Exits q Cleanliness/Rails
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Brake Checks q Air Brake Check 1-‐2-‐
3-‐4 q Parking/Hydraulic
Brake q Service Brake /ABS
Light Outside The Vehicle
q Reflectors q Clearance Lights q Body Condition q Fuel Door q Fuel Cap/Leaks q Tank Cage
Under The Vehicle q Drive
Shaft/Secure/Straight
q Exhaust/Leaks/Secure q Frame/Floor/ Cross-‐ member
Rear Brakes q Slack
Adjuster/Pushrod q Chambers q Hoses/Leaks
Rear Wheels q Rim/Lug Nuts q Tire I/C/D
inflation/condition/depth
q Bud Wheels/Spacers
q Valve Stem/Cap q In Between Duals q Axle Seal Outside q Tire Chains
Rear Suspension q Springs/Air Bag q Spring Mounts/U
Bolts q Shock Absorbers
q Air Mounts q Splash Guards q Torque Arm Rear/Side of Vehicle
q Lights LTBCRH q Door q Lift /Buzzer/Light q Reflectors q Exhaust q Battery/Stop Arm q Student
Lights/Strobe q Back-‐up Lights q License Plate
Current Revised 11/10/2014
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Appendix D
RULES FOR THE OPERATION OF SCHOOL TRANSPORTATION VEHICLES (CDE) 1 CCR 301-‐26 4204-‐R-‐200.00 Statement of Basis and Purpose 200.01 Colorado law provides for the State Board of Education to adopt and enforce regulations governing the safe operation of school buses used for the transportation of students pursuant to 42-‐4-‐1904 and 22-‐51-‐108, C.R.S. 200.02 The purpose of these amendments is to reflect recommendations from the National School Transportation Specifications and Procedures, Colorado State Patrol's Motor Carrier Safety Regulations, and other input from the School Transportation Unit and school districts/service provider transportation professionals. 200.03 Pursuant to 22-‐32-‐113, C.R.S., the board of education of a school district is authorized but is not required to furnish student transportation home to school, school to school, school to home, and on school sponsored activities. Public school districts may be subject to federal and state requirements relating to transportation for eligible students with disabilities and students meeting the definition of homeless. 200.04 These rules shall become effective July 1, 2009, for all student transportation. 4204-‐R-‐201.00 Applicability of Rules 201.01 These rules and regulations apply to all school transportation vehicle operators (school bus, multifunction bus, and small vehicle) transporting students to and from public school, school to school, or to school related events in vehicles, owned, leased, or rented by the district or under agreement with the district. Refer to The Colorado School Transportation Glossary and Colorado Minimum Standards Governing School Transportation Vehicles, 301-‐25, for definitions of the different types of school transportation vehicles. 201.01 (a) An agreement is payment to a service provider furnishing a scheduled service to students at least once per week. 201.02 These rules are not intended to include: 201.02 (a) Private motor vehicles used exclusively to carry members of the owner's household; Or 201.02 (b) Transportation arrangements not authorized by the district including but not
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limited to; sharing of actual gasoline expense or participation in a car pool; Or 201.02 (c) The operation of vehicles in emergency situations consistent with policies of the local board of education; or 201.02 (d) Student transportation under public transportation programs complying with 49 CFR 390 to 397. [22-‐51-‐104(1) (c)] 4204-‐R-‐202.00 School Transportation Vehicle Operator Classifications 202.01 Route operator: Route operators regularly transport students home to school, school to school and school to home. Route operators shall meet or exceed the following requirements before transporting students: 202.01 (a) Possess a valid operator's license appropriate for size and type of vehicle. 202.01 (b) Be a minimum of 21 years of age. 202.01 (c) Annual motor vehicle record check (refer to 207.02). 202.01 (d) Pre-‐service training for type of vehicle (refer to 207.04). 202.01 (e) Six hours of annual in-‐service training (refer to 207.05). Part of this requirement shall be given during the school year. 202.01 (f) CDE appropriate annual written test [refer to 207.06(a and b)]. 202.01 (g) Driving performance test conducted every school year (refer to 207.07). 202.01 (h) Current first aid certificate (refer to 207.01). 202.01 (i) Current U.S. Department of Transportation (DOT) physical not to exceed two years (refer to 205.01). 202.01 (j) Shall meet qualification standards and insurance coverage as adopted by the local board of education/service provider . 202.01 (k) Documentation of route operator requirements shall be maintained by the district/service provider in a driver qualification file for each operator. 202.01 (l) Training topics, date and duration shall be documented.
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202.02 Activity trip operator: Activity trip operators transport students to and from events sanctioned by the school district other than route operation as defined in 202.01. 202.02 (a) Small vehicle and multifunction bus (14 or less passenger capacity) activity trip operators shall meet or exceed the following requirements before transporting students: (1) Possess a valid operator's license. (2) Be a minimum of 21 years of age. (3) Annual motor vehicle record check (refer to 207.02). (4) Pre-‐service operator training for type of vehicle (refer to 207.04). (5) Annual CDE small vehicle written test [refer to 207.06(b)]. (6) Shall meet qualification standards and insurance coverage as adopted by the local board of education/service provider. (7) Medical history shall be provided annually on a CDE approved form. Any yes annotations shall require a doctors qualification. (8) A driving performance test shall be part of initial certification (refer to 207.07). (9) Documentation of activity trip operator qualifications shall be maintained by the district/service provider. (10) Training topics, date, and duration shall be documented. 202.02 (b) Activity trip operators of greater than 15 passenger capacity vehicles shall meet or exceed the requirements for route operator (202.01). 4204-‐R-‐203.00 Commercial Driver's License (CDL) Endorsement 203.01 A “P” endorsement is required to operate school transportation vehicles of 16 or greater capacity. 203.02 An “S” endorsement is required to operate school buses of 16 or greater capacity when transporting students. 4204-‐R-‐204.00 Para-‐Professionals 204.01 Para-‐professionals who work with students on the transportation vehicle shall be provided information in first aid and other appropriate pre-‐service and in-‐service information. 4204-‐R-‐205.00 Physical Standards 205.01 All route level operators shall have a current physical examination (not to exceed two years) by a licensed medical examiner as defined in 49 CFR 390.5 and as approved by the district/service provider.
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205.02 Physical for route operators shall meet the standards of the DOT physical. 205.03 A copy of the medical examination report and medical examination certificate shall be maintained in the driver qualification file. 205.04 Medical waivers to the DOT physical standards shall be administered by the Colorado State Patrol [part 391.43 Federal Motor Carrier Safety Regulations, (FMCSR)] and attached to the physical exam report. 205.05 School transportation vehicle operators, para-‐professionals, and bus assistants are required to be able to perform all essential functions including emergency evacuations when transporting students as determined by district/service provider job description or physical performance test. 205.06 School transportation vehicle operators, who have medical conditions which result in temporary loss of performance abilities as addressed in 205.05, shall provide satisfactory medical proof of restoration of health to the employing school district/service provider. 205.07 The employing school district/service provider has the authority to require at any time a medical evaluation of school transportation vehicle operators for any condition that could impair the operator's ability to operate the vehicle safely, and may take appropriate action on the outcome of such evaluation. 205.08 School transportation vehicle operators requiring vision correction by eyeglasses or contact lenses, shall be required to wear them at all times while operating the school transportation vehicle. 205.09 School transportation vehicle operators requiring hearing correction by a corrective device, shall be required to wear the properly functioning device at all times while operating the school transportation vehicle. 4204-‐R-‐206.00 Character Requirements 206.01 The school transportation vehicle operator character requirements shall be specified by the school district/service provider. 4204-‐R-‐207.00 Operator Requirements (The following requirements are referenced in section 202.00.) 207.01 The route operator shall possess a current CDE approved first aid certificate within 90 calendar days after initial employment. 207.02 Prior to operating a school transportation vehicle, and annually thereafter, a copy of the motor vehicle record shall be approved, meeting the requirements of the local board of
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education/service provider/insurance carrier and placed in the driver qualification file. 207.03 The route operator shall be provided with a pre-‐service training program including training in student confidentiality and the CDE written tests concerning driving on mountainous terrain and in adverse weather conditions. The local board of education/service provider shall determine additional content. 207.03 (a) This shall be documented with topics, date, and duration. 207.04 The activity trip/small vehicle operator shall be provided with a pre-‐service training program including training for: • Type of vehicle • First aid information • Adverse weather information • Mountain driving information • Driving performance test 207.04 (a) This shall be documented with topics, date, and duration. 207.05 Annually the route operator shall receive a minimum of six hours of in-‐service safety training. A portion of this annual in-‐service requirement shall occur during the school year. 207.05 (a) This shall be documented with topics, date, and duration. 207.06 The operator shall pass the following appropriate written tests. 207.06 (a) Current CDE school bus written test during the pre-‐service training and annually thereafter for school bus operators. 207.06 (b) Current CDE small vehicle written test during the pre-‐service training and annually thereafter for small vehicle route or activity trip operator level. 207.06 (c) Route operators shall pass the mountain driving written test as part of the pre-‐service training program. 207.06 (d) Route operators shall pass the adverse weather conditions written test as part of the pre-‐service training program. 207.07 The driving performance test shall be part of the pre-‐service training and given every school year thereafter for route operators. This test shall be conducted in a vehicle, which is similar in type and size to the vehicle the applicant plans to operate, and shall include a vehicle inspection evaluation similar to a pre-‐trip inspection.
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207.07 (a) Documentation shall be maintained in the driver qualification file that the driving performance test was conducted. Areas for improvement shall be identified. 207.08 All training required by section 207.00 shall be documented by the district/service provider. 4204-‐R-‐208.00 Student Medical Information 208.01 Medical and behavioral information as it relates to student transportation must be on file with the transportation department prior to the first day of service. This shall include medical and behavioral plans. [IDEA sec. 300.342(b)(2) and (3)] 4204-‐R-‐209.00 Railroad Crossings 209.01 The following rules shall apply to all school/multifunction buses, whether transporting students or not, during the process of approaching, stopping, and crossing of railroad tracks. 209.01 (a) The four-‐way hazard lamps shall be activated not less than 200 feet from the railroad crossing to alert other motorists of the pending stop for the crossing. 209.01 (b) When stopped, the bus shall be as far to the right of the roadway as possible, and shall not form two lanes of traffic unless the highway is marked for four or more lanes of traffic. 209.01 (c) The bus shall be stopped within 50 feet but not less than 15 feet from the nearest rail. 209.01 (d) A prearranged signal shall be used to alert students to be quiet aboard the bus when approaching and stopped at railroad tracks. Turn off all noise making equipment (fans, heaters, radio, etc). 209.01 (e) After quietness aboard the stopped bus has been achieved, open the service door and operator window, listen and look in both directions along the track(s) for any approaching train(s) and for signals indicating the approach of a train. 209.01 (f) If the tracks are clear, the service door shall be closed prior to placing the bus in motion, the bus may then proceed in a gear low enough to permit crossing the tracks without having to shift gears. Hazard lamps shall be turned off after the bus has cleared the tracks. 209.01 (g) When two or more tracks are to be crossed, do not stop a second time unless the bus is completely clear of the first crossing and has at least fifteen (15) feet clearance in front and at least fifteen (15) feet clearance to the rear.
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209.01 (h) Before crossing the tracks, ensure there is adequate clearance on the other side of the tracks and train right-‐of-‐way for the entire length of the bus plus 15 feet in case the bus must stop. 209.02 Buses are not required to stop at crossings controlled by an “exempt crossing” sign or at crossings controlled by a red, amber, green traffic control signal when it is in the green position, or when crossing is controlled by police officer or human flag person. 4204-‐R-‐210.00 Accident/Breakdown Procedures 210.01 The following procedures shall be observed in the case of an accident involving a school transportation vehicle. 210.01 (a) Stop the vehicle immediately. 210.01 (b) Remain at the scene of the accident. If the accident occurred on the traveled portion, median or ramp of a divided highway and each vehicle can be safely moved, move the vehicles to a nearby safe location. [42-‐4-‐1602(2), C.R.S.] 210.01 (c) Make certain all students are in a safe place. If it is determined that it is unsafe to keep students inside the school transportation vehicle, evacuate the students to a safe place, away from traffic. 210.01 (d) Render any person injured in the accident reasonable assistance. 210.01 (e) When a school transportation vehicle is involved in a traffic accident, three emergency reflectors shall be set to warn traffic to the distances as specified in 42-‐4-‐ 230, C.R.S. 210.01 (f) Notify the proper law enforcement authority and school administrator/service provider immediately. Request emergency medical assistance as necessary. On accident alert days, follow the reporting procedures prescribed by the local law enforcement agency. 210.01 (g) Information such as names, license numbers, registration numbers, location, time, and road and weather conditions should be obtained and accurately written down. 210.01 (h) Provisions shall be made for transporting students to their homes or school. 210.01 (i) If the accident results in injury requiring treatment away from the scene; death; or the total property damage for the accident equals or exceeds $2,500, the STU-‐5 form shall be completed and sent to the CDE within 20 business days. 210.02 When a school transportation vehicle operator approaches the scene of an accident in
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which the school transportation vehicle is not involved, the operator should determine the necessity of being of assistance, provide reasonable assistance, and thereafter immediately continue on the routine schedule. 210.03 The following procedures shall be observed, in the case of a school transportation vehicle breakdown: 210.03 (a) Make certain all students are in a safe place. If it is determined that it is unsafe to keep students inside the school transportation vehicle, then evacuate the students to a safe place, away from traffic. 210.03 (b) When a school transportation vehicle is broken down, three emergency reflectors shall be set to warn traffic to the distances as specified in 42-‐4-‐230, C.R.S. 210.03 (c) Notify the school district administrator/service provider (give location, type of breakdown, etc.). 210.03 (d) Provisions shall be made for transporting students to their homes or school. 4204-‐R-‐211.00 Speed Limits 211.01 The maximum school transportation vehicle speed limit shall be as posted and in compliance with the laws and ordinances of the jurisdiction in which the school transportation vehicle is being operated; however, speed should be governed by reasonable judgment and existing operating conditions. 7 4204-‐R-‐212.00 Convoy Distance 212.01 A school transportation vehicle shall not follow another convoy vehicle within 300 feet when traveling outside the corporate limit of a town or city. This is not intended to prevent a school transportation vehicle from passing another motor vehicle. 4204-‐R-‐213.00 Substitute Assignment 213.01 A school transportation vehicle operator shall not have the authority to assign a substitute operator without the prior approval of the district/service provider. 4204-‐R-‐214.00 Pre-‐trip Vehicle Inspection 214.01 Each school transportation vehicle shall have a daily pre-‐trip inspection performed and documented by the school transportation vehicle operator, or a district/service provider authorized transportation employee, prior to the vehicle being placed in service. The pre-‐trip inspection requirements shall include as a minimum: lights (inside and outside), mirrors, emergency equipment, emergency door(s), wheels, tires, wipers, horn, exhaust system, student seating secured and in safe condition, and all CDL brake system checks; (both air and hydraulic systems):
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• Hydraulic -‐ pump and hold check • Air compressor check • Governed cutout • 1 minute check • Low air buzzer/light • Parking brake valve • Park brake and service brake on both air and hydraulic systems Additional inspection items may be determined by the district/service provider. 4204-‐R-‐215.00 Repairs and Maintenance 215.01 The district/service provider shall have a system to document defects reported and necessary repairs completed. 215.02 All repairs and regular maintenance shall be documented utilizing a district/service provider designed system within a separate file for each vehicle. 4204-‐R-‐216.00 Emergency Evacuation Drills 216.01 Emergency evacuation drills shall be conducted at least twice during each school year for route operators and students who are transported the day of the drill. 216.01 (a) One drill shall be through the emergency door(s) unless district/service provider policy precludes such practice. 216.01 (b) One drill shall be conducted in the fall and the second drill conducted in the spring. 216.01 (c) Substitute and activity trip operators of 16 or greater capacity vehicles shall be involved in the drills. 216.02 Students on activity trips shall receive emergency evacuation instruction prior to departure. 216.03 Records shall be maintained documenting that the required evacuation drills were conducted or evacuation instruction was given. 8 4204-‐R-‐217.00 Strobe Lamps 217.01 When a school transportation vehicle is equipped with a roof mounted strobe lamp, the use of the strobe lamp is permitted only when the vehicle presents a hazard to other motorists such as loading or unloading students in inclement weather or to enhance visibility of the vehicle when barriers inhibit such visibility.
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217.02 A school transportation vehicle operator may use the strobe, in addition to the hazard lamps, to warn other motorists that the vehicle is not in motion or is being operated at a speed of twentyfive miles per hour or less. 4204-‐R-‐218.00 Use of Tobacco Products, Controlled Substances, or Alcohol 218.01 Use of tobacco products, controlled substances, or alcohol aboard any school transportation vehicle shall be prohibited at all times. 4204-‐R-‐219.00 Food or Drink 219.01 The school transportation vehicle operator shall not consume food or drink unless the vehicle is stopped at a safe location with the park/emergency brake set. 4204-‐R-‐220.00 Backing 220.01 The school transportation vehicle operator shall use extreme caution when backing. Before backing on roadway or school grounds, the horn or audible warning device shall be sounded and hazard lamps actuated. 4204-‐R-‐221.00 Towing 221.01 School transportation vehicles shall not be operated with a trailer or other vehicle attached while students are being transported. 221.01 (a) Exemption: district Vo-‐Ag program small vehicles meeting the current CDE towing criteria may tow trailers to the extent that trailering is a necessary component of their Vo-‐Ag program. 4204-‐R-‐222.00 Authorized Passengers 222.01 No one except school personnel and students regularly assigned to a school transportation vehicle for a particular route and schedule may ride in such vehicle, unless he or she has received prior authorization from the appropriate district/service provider administrator or designee. 4204-‐R-‐223.00 Transportation of Unsafe Items 223.01 School transportation vehicles shall not transport any items, materials, or equipment which in any way would endanger the lives, health, or safety of the students and school transportation vehicle operator. In addition, any item or items, which could break or produce injury if tossed about inside of the school transportation vehicle shall be properly stored or secured to reduce the danger to a minimum. In addition, the school transportation vehicle operator shall make a reasonable and prudent determination that all carry on items are properly handled in order to minimize the danger to all others.
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223.02 All aisles and exits shall be clear of luggage and/or equipment when transporting students. 9 4204-‐R-‐224.00 Route Planning 224.01 Small vehicles, 14 or less passenger capacity multifunction buses, or school buses may be operated on route. These routes shall be planned as to: 224.01 (a) Eliminate, when practical, railroad crossings. 224.01 (b) Prohibit the unloading from the school transportation vehicle of any students who must immediately cross a major thoroughfare, except for two-‐lane highways when such crossing can be done in a safe manner, as determined by the local board of education in consultation with the local traffic regulatory authority. 224.01 (c) Prohibit the loading/unloading of students from school transportation vehicles onto the side of any major thoroughfare when an adjacent road or street would provide access to the students' destination. 42-‐4-‐1904(1) C.R.S. 224.02 For the purpose of this section: 224.02 (a) Major thoroughfare -‐ a freeway, U.S. highway outside any incorporated limit, interstate highway, highway with four or more lanes, or a highway or road with a median separating multiple lanes of traffic. 42-‐4-‐1904(1) C.R.S. (1) Freeway -‐ a controlled access highway. (2) U.S. highway -‐ a highway with a U.S. designation in front of the highway number (for example, U.S. 50) or posted with the U.S. highway sign. (3) Highway with four or more lanes -‐ a highway with two or more through lanes in the same direction. Turn, acceleration, and deceleration lanes are not considered through lanes. (4) A highway or road with a median -‐ a highway or road with a raised, lowered, or striped area between opposing lanes of traffic. A median using a striped area is normally two to four feet wide between the solid lines. (5) Adjacent -‐ a road or street running parallel to the major thoroughfare, e.g., a service or frontage road. 224.02 (b) The district shall obtain clarification from the local traffic regulatory authority when needed. 224.03 It shall be the responsibility of each school transportation vehicle operator to report any condition on a route, which may be construed as a safety hazard.
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224.04 Procedures for Loading and Unloading Students School bus alternately flashing warning signal lamps are placed on school buses for the purposes of warning traffic that the school bus is about to stop (amber lamps) or is stopped (red lamps) to load or unload students. The following procedures shall be observed when controlling traffic with a school bus during the process of loading or unloading students on any highway, road, or street: 224.04 (a) Activate the school bus amber alternately flashing warning signal lamps: (1) Not less than 500 feet from the student stop in rural areas. 10 (2) At least 200 feet or the length of one city block from the student stop within the corporate limits of a town or city. (3) When approaching another school bus stopped with its red alternate warning signals activated. 224.04 (b) The red alternately flashing warning signal lamps shall be activated whenever the bus is stopped for the purpose of receiving or discharging students. The same red lamps shall also be activated when the school bus is stopped behind or has met a school bus that has activated its red alternately flashing warning signal lamps, and at no other time. 42-‐4-‐1903(2)(b)(I) C.R.S. 224.04 (c) Every school bus shall stop as far to the right of the roadway as possible before discharging or loading students; except that the school bus may stop in the traffic lane when a student must cross the roadway. 42-‐4-‐1903(5) C.R.S. 224.04 (d) Exceptions: (1) A school bus shall be exempt from this section when stopped for the purpose of discharging or loading students who require the assistance of a lift device only when no student is required to cross the roadway. Such bus shall stop as far to the right off the roadway as possible to reduce obstruction to traffic. 42-‐4-‐ 1903(2)(B)(II) C.R.S. (2) School loading and unloading zones, which are properly designated, marked, and supervised, may be exempted from this section by local traffic authority and board of education policy. The use of the alternately flashing warning signal lamps may be exempted from this section when the local traffic regulatory authority and local board of education has by prior written designation declared such actuation unnecessary. 42-‐4-‐1903 (2)(b)(I) C.R.S. 224.04 (e) Stop the bus to allow sufficient area to the right and front of the school bus but
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close enough to the right to prevent traffic from passing on the right so students may clear the school bus safely while in sight of the operator. 224.04 (f) When stopped, the parking/emergency brake (air or hydraulic brake system) shall be set prior to loading and unloading. Transmission shall be placed in neutral or in park (if vehicle is so equipped). 224.04 (g) Students shall be instructed to walk a distance of approximately ten (10) feet in front of the school bus and wait for operator's signal before crossing the roadway. 224.04 (h) Students shall be instructed to stand away from the curb or roadway so, when the bus stops to load, they are not next to the bus. 224.05 Location of student stops shall consider factors including: visibility, lateral clearance, student access, and control of other motorists. For additional factors, refer to the student stop guidelines, located on the CDE transportation website. 224.06 The route operator shall not relocate the student stop without supervisor approval. The supervisor shall specify the procedure for a route operator to relocate a student stop in an emergency. 224.07 The district shall have a procedure in place to verify that students are not left on the bus at the end of the run or trip. 11 4204-‐R-‐225.00 Standees 225.01 Students shall not be permitted to stand in any school transportation vehicle while the vehicle is in motion. This does not preclude authorized persons (such as paraprofessionals) from completing their duties as required. 4204-‐R-‐226.00 Vehicle Capacity 226.01 The number of passengers transported on any school transportation vehicle shall not exceed the vehicle passenger seating capacity. Small vehicle capacity shall not exceed the number of safety belts as designed by the vehicle manufacturer. 4204-‐R-‐227.00 Safety Belts 227.01 A school transportation vehicle operator shall have the safety belt fastened, worn correctly, and properly adjusted whenever the school transportation vehicle is in motion. 227.02 Students in a small vehicle shall have their safety belts fastened, worn correctly, and properly adjusted prior to the small vehicle being put in motion.
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4204-‐R-‐228.00 Fueling 228.01 School transportation vehicles shall not be fueled while students are on board, except in instances when unloading the students would present a greater hazard or peril to their safety. 4204-‐R-‐229.00 Hours of Service for School Transportation Vehicle Operators 229.01 The school transportation vehicle operator, including small vehicle operators, shall not drive nor shall the school district/service provider permit or require an operator to drive: 229.01 (a) In excess of 10 hours or after being on-‐duty 14 hours until completing 10 hours off duty. This would include on-‐duty time for all employers. Ten hours off duty may be consecutive or accumulated in two or more periods of off duty time with one period having a minimum of 6 consecutive hours off duty. 229.01 (b) After being on-‐duty for more than 70 hours in any seven consecutive days. 229.02 A school district/service provider may comply with part 395 of the Federal Motor Carrier Safety Regulations (FMCSR) in place of this section. 229.03 Definitions: 229.03 (a) Adverse driving conditions -‐ In case of emergency, an operator may complete the trip without being in violation if such trip reasonably could have been completed absent the emergency. 229.03 (b) Day -‐ Means any 24-‐consecutive hour period beginning at the time designated by the school district/service provider. 229.03 (c) On-‐duty time -‐ Includes all time worked for any and all employers, including all driving and non-‐driving duties. 229.03 (d) Off-‐duty time -‐ School transportation vehicle operators may consider waiting time at special events, meal stops, or activity trips as off-‐duty if the following criteria is met: (compensated waiting time does not necessitate on-‐duty time) 12 (1) The operator shall be relieved of all duty and responsibility for the care and custody of the vehicle, its accessories, and students, and (2) The operator shall be at liberty to pursue activities of his/her choice including
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leaving the premises on which the bus is located. 229.04 All school transportation vehicle operators shall document that they are in compliance with this section, hours of service. 229.04 (a) An operator's daily log, or equivalent, shall be completed for the trip in the operator's own handwriting, when the trip requires a scheduled or unscheduled overnight stay away from the work reporting location. 229.05 The school transportation vehicle operator shall not transport students, nor shall the school district/service provider require the operator to transport students, while the operator's ability or alertness is so impaired, through fatigue, illness or any other cause, as to make it unsafe for the operator to transport students. 4204-‐R-‐230.00 School Buses Operated on Mountainous Terrain 230.01 School buses, when operated on mountainous terrain, shall be equipped with an appropriate capacity retarder, or students shall not occupy the front row of seats and seats located next to the emergency door(s) unless the students is adequately restrained in a fixed position as required by 42-‐4-‐1901 (1)(a) and (b), C.R.S. 4204-‐R-‐231.00 Substance Abuse Testing 231.01 District/service provider employees required to possess a CDL shall be in a US DOT approved substance abuse testing program. 4204-‐R-‐232.00 Cell Phones/Two-‐Way Radios 232.01 School districts/service providers shall have a procedure to govern the use of cell phones and two-‐way radios by school transportation vehicle operators. This procedure shall include limiting the use of these devices while the vehicle is in motion and restricting the use of personal cell phones. 4204-‐R-‐233.00 Service Door 233.01 The school/multifunction bus shall not be placed in motion on roadways with the service door open. 4204-‐R-‐234.00 Headlight Operation 234.01 The school transportation vehicle's headlights or daytime running headlights shall be activated while the vehicle is in motion. 4204-‐R-‐235.00 School District Rules
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235.01 These rules shall not preclude a school district/service provider from establishing a more rigid standard or policy when deemed necessary by the local board of education/service provider
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Appendix E
Donor Instructions
The collection of a urine specimen will be conducted via procedures that maintain the privacy of the donor, while at the same time protect the integrity of the specimen. The following will apply to your specimen collection:
• Photo identification (e-g., driver's license, employee badge) must be presented at the collection site.
• You will be asked to remove any unnecessary outer garments such as coat or jacket and to empty the contents of your pockets prior to performing the collection. All personal belongings such as purses or briefcases will remain with the outer garments you may request that these items be in a locked area. You may retain your wallet.
• If your bring items into the collection site that appear to have been brought with the intent to tamper with your specimen, the collector must perform a direct observation collection using an observer the same gender as yourself.
• You will be instructed to wash and dry your hands prior to providing a specimen.
• You will witness the unsealing of the collection container and specimen bottles.
• Your specimen will be provided in the privacy of a stall or otherwise partitioned area that allows for individual privacy, unless otherwise indicated.
• The collection site person working with you will be of the same gender as yourself during an observed collection, and will be the same gender as yourself or a licensed medical professional during a monitored collection.
• The temperature of your specimen must be taken within four minutes after voiding. Please provide the specimen to the collector as soon as possible so that an accurate temperature can be attained.
• After handing the specimen bottle to the collector, keep the specimen in full view at all times until it is sealed and labeled. Do not leave the collection site until the specimen has been sealed for shipment.
• The collector will inspect the specimen, and if the
collector has reason to believe that you may have altered or substituted the specimen (specimen temperature out of range, excessive foaming, smell of bleach, etc.), the
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collector must collect a second specimen under direct observation using a same gender observer. This will be reported to a collection supervisor and to your designated employer representative as soon as possible.
• You will be asked to initial the identification label on the specimen bottle, and sign a certification statement for the purpose of certifying that the specimen was provided by you.
• If at any time during the collection process, you refuse to follow the collection procedures, this may results in a "Refusal to Test.". When such an instance occurs, the collector will inform you of the consequences of a refusal.
• Your sample will be tested for: Cannabinoid, Cocaine. Amphetamines, Opiates, and Phencyclidine (P.C.P.) in the case of a MST test. Non-mandated tests may allow for testing of additional substances.
• If, after laboratory analysis, the specimen is found to contain any drugs of abuse, the results will be disclosed only to your company's Medical Review Officer (MRO). Prior to making a final decision verify a positive test result, the MRO shall give you an opportunity to discuss the test result and submit medical documentation of legally prescribed medication to account for the positive result.
• Records concerning your collection and testing are covered under the privacy Act 5 U.S.C. 522a. Employee records shall be maintained and used with the highest regard for your privacy.
• Notes: Any employee, upon written request, has access to any records relating to his or her drug test. The results of a drug test may not be disclosed without your prior written consent, unless it is to:
• Your Medical Review Officer • The Administrator of any Employee Assistance Program in
which you are receiving counseling or treatment or are otherwise participating.
• A management official having authority to take adverse personnel action against you.
• Defend the U.S. Government against any challenge against adverse personnel action.
If you have any concerns or questions about the collection process, you should immediately bring them to the attention of your supervisor, on-site collection coordinator, or Designated Employer Representative.