District 5 Staff Agenda

May 18, 2011Taylor County Extension Office10:00 am EST

D5 News: A New Baby Lane Stallard!

Congratulations Will and Megan!

D5 News - A New Home!

Congratulations Marla and Aaron!

Personnel & Programs• PERSONNEL UPDATES • PROGRAM HIGHLIGHTS for DISTRICT 5

Christy Nuetzman, FCS Rick Greenwell, ANRDennis Morgeson, Hort. Megan Klee, 4-HYD

• SPECIAL RECOGNITION ESP - AwardsKAE4-HA – Awards/Mtg. Host at Rough River

May Staff Refreshments - Adair & Wayne Cos.

Information – Deadlines - Events• AFFIRMATIVE ACTION

Plan – Draft due June 1; Final due July 1 online Report– Due July 15 online

• AgHES MEETINGS – ALUMNI, STAFF, STUDENTS LT Alumni – August 6, Hardin Co Office LC Alumni - June 27, Lindsey Wilson College *Nick Roy - June 17 Golf Scramble Fundraiser Staff Appreciation Day – September 7, UK Ag Round-up – September 10, UK

http://www.ca.uky.edu/alumni/index.php

• BUDGET UPDATE and ECONOMIC OUTLOOK

Federal Budget – Smith Lever Funds cuts projected at 5% cut ; KY earmarks eliminated

State Budget (2012) – 1% Cut

University of KY Budget – 2.2% Cut*With 2% Cuts in 4 Years = 12% Loss

UK Tuition Increase – 6% Increase *Extension and the Experiment Stations are are considered “not generating tuition”

• BUDGET UPDATE and ECONOMIC OUTLOOKProposed Raises (Must be BOT Approved)

Support Staff - 3% suggested maximum

Agents – Flat Rate Bases on Merit (3% Pool)5 Rating: $1430 (82)4 Rating: $1330 (198)3 & NR Rating: $1080 (107)2 & 1 Ratings: -0- *Agents must have started before January 29th

Increased Vacancies, no State hires rest of 2011Engage Key Leaders in Communicating

• BUDGET FORMS DUE – May 1stBudget Plan Budget – Dept. of Local Govt.

Memorandum of Agreement Schedule of Disbursements Salary Adjustment Form/Letter Special Dist. Uniform Financial Statement

Additional Budget Deadlines:Tax Rates – July/October (as soon as set) Legal Notice - October 1File Audits - Annually or every 4 yearsFinal Payments to UKhttp://ces.ca.uky.edu/cesdd/districtboard

• CATPAWS SYSTEM UNDER REVIEWNew system up by July 2012Dr. Ken Jones, State Contact

• CHI EPSILON SIGMANo state funds for national involvement

Communication with local Agents is critical

• COMMUNICATIONS CONFERENCEArchive Sessions – Share with support staffNo follow-up face to face session scheduledResources: http://ces.ca.uky.edu/ces/

• COUNTY COORDINATOR LIST – 2011-2012Due July 15 (Rotation as Appropriate)http://ces.ca.uky.edu/cesdd/OfficeTools

• COUNTY PROGRAM REVIEWSClinton County – Tuesday, July 19Wayne County – Thursday, July 21

Russell County – Wednesday, July 20D5 Team Leader: Martha Thompson*Don’t Forget 6 Month Follow-up Report

• FARMER’S MARKETS Jessica Hinkle, KDA Contact St. Farmers Market Food Program Materials

• FEDERAL REVIEW – Re-SCHEDULEDHardin County - November 3 and 4Reviewer – Richard Waters, Dept. of Justice

• 4-H ACCESS Enter data throughout the yearOnline Support; Contact – Jordan Adler

• GRADUATE SCHOOLGreat Plains Program UpdateDegree Masters ApprovalsSpring Completions to Martha Thompson

• HEALTH BENEFIT OPPORTUNITY“Wellness on Wheels” – UK Health

ScreeningLocation and Date: TBA (in D5, early June )Cost: Free to all D5 EmployeesRegistration: District 5 Office

• HOLIDAY LEAVE – MAY 30TH , MEMORIAL DAYWork on Holidays - Take leave within 6 weeksReport all leave in CATPAWS

• INTERNSHIPS – 35 STATEWIDEHardin (Stillwell) Shameen Eure, UK/Ag EconMarion (Creed) Whitney Rodgers, WKU/FSMeade (Goodwin) Whitney Churchman, WKU Ag/ComNelson FCS (Smith) Dayna Parrett, UK/MS FSWashington FCS (Kennedy): Emily Stagner, WKU FCSSupervising Agents: Schedule Visits with DDFacebook for Summer Extension Interns: http://www.facebook.com/?ref=home#!/home.php?sk=group_122810014466699&ap=1

• IT UPDATES Domain for County Websites – new!

Event Calendar - Live May 16, enter data nowLync – Installation Files Ready Office 10 – Disks (Requires Key)

Outlook Anywhere Satori

URL address for County Websites – Shorter!*Example: http://uky.ag/adair

Website Hits – Link to Facebook Training Links:

http://www.ca.uky.edu/agcomm/tr_training_hub.asphttp://hr.uky.edu/TandD/tt.php

• KSU UPDATENew Staffing Model for KSU & County

OfficesKSU Co. Agent supervises Para-ProfessionalD5 Wish List (Small Farms, EFNEP, Youth,

etc)

• LEADERSHIP/LEGISLATIVE ACTIVITYLincoln Trail Counties – June 18th Committee Report: Jennifer Bridge*List of County Ideas/Programs Due by June 1 to Jennifer

• MENTOR CERTIFICATIONJuly 15 - 9:30 AM - 2:00 PM EDT

Weldon Suite, E. S. Good Barn, Lexington, KY D5 Contacts: Katie Alexander & Christy Martin

• MITT (Managing in Tough Times)Website – revamped/user friendly http://uky.ag/moneywiseDaily Postings - facebook friends D5 Contact: Jody Paver – County Packets

• PERFORMANCE APPRAISALSMandatory Year for Agents over 1 year http://ces.ca.uky.edu/cesdd/agent

All information due July 15:oAgent Performance Appraisal DocumentoStatistics, Meeting and Activities, Expenses (State

Expenses due in June)oAffirmative Action ReportoImpact Statements (5)oFSNEP

Evaluation Sessions To Be Scheduled during July and August at 2 sites in District 5

• POWYear to Update: Drafts were due May 15 to DDFinal Update due in CATPAWS by June 30New 4 Year POW: Training, September StaffPac Codes are available, Program and Staff Development Webpagehttp://www.ca.uky.edu/psd/program_development.phphttp://www.ca.uky.edu/psd/reports_reporting.php

• SECRETARY TRAINING - Fall, 2011Contact Group: 4-HYD Agents Planning Needs: Committee/Contact Agent Location and Program

• SNAP-EDUnspent Money returned to Federal$1200 per county – CATPAWS RecordCounties should spend all moniesAdditional funding available thru Dr. Vail

• SPECIALIST FEEDBACK ON AGENTSSurvey is forthcoming, developed thru JCEPDr. Henning will tabulate and share results

• STAFF CERTIFICATIONRequest from UK Payroll every 6 months

• STAFF – AGENTS' FALL PICNIC (September 14)Committee: 1 Rep. - Program Groups

• STATE FAIR ASSIGNMENTSCloverville – completedLivestock/Horse – Assignment by Specialist

http://ces.ca.uky.edu/cesdd/District5Miscellaneous

• STATE EXTENSION COUNCILSummer Meeting – July 12, Lexington AreaDistrict Forums – November thru JanuaryKSU Delegates – Invitation/Involvement

• TAX-EXEMPT990 Forms

o4-H Groups Exempt unless formed a 5013c before DecemberoSome Homemakers/MG’s complete

Record for State Level oComplete today; Check EIN’s, etc.oUpdate annually as changes occur

• VOLUNTEER FILESCounty files should be up-to-dateDuring current/next year, files will be checked

APRIL BIRTHDAYS!

• April 2 Katie Alexander, Breckinridge CEA for FCS• April 7 Linda Bell, Clinton County 4-H Program Assistant• April 9 Margie Hernedez, Russell County SNAP-Ed Assistant• April 11 Roberta Hunt, Washington CEA for 4-H YD• April 16 Betty Kimbler, Russell County Support Staff• Christy Martin, Russell CEA for 4-H YD• April 17 Carol Hinton, Breckinridge CEA for ANR• April 22 Marcy Ward, LaRue County Support Staff• April 23 George McCain, Marion CEA for ANR• April 28 Sue Ann McCandless, LaRue Support Staff

MAY BIRTHDAYS!• May 2 Regina Markins, Meade County Support Staff• May 6 Jack Ewing, Grayson CEA for ANR• May 7 Kelly Carney, Taylor County Support Staff• May 13 Debbie Shepherd, Casey CEA for FCS

Connie Conlee, District 5 Administrative Support Staff Seth Hart, Wayne County 4-HYD Program Assistant• May 19 Danielle Hutchins, Nelson CEA for 4-H YD• May 20 Beth Wilson, Pulaski CEA for Horticulture• May 22 Patricia Richards, Russell County Support Staff• May 28 Matt Adams, Hardin CEA for ANR• May 29 Glen Roberts, Wayne CEA for ANR• May 30 Juanita Herron, Marion County EFNEP Assistant

Brenda Williamson, Pulaski County EFNEP Assistant

PROGRAM GROUPS• 4-H YOUTH DEVELOPMENT• ANR/HORTICULTURE• FAMILY AND CONSUMER SCIENCES

LYNC TRAINING• Follow-up to Communication Conference• Agent Contact: Dennis Morgeson• Online Guests: Dr. Gary Palmer and Terry Evans