district of columbia public schools fy 2012 proposed...
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District of Columbia Public Schools | 825 North Capitol Street, NE | Washington, DC 20002 | T 202.442.5885 | F 202.442.5026 | www.k12.dc.us
FY 2012 Proposed Budget
May 3, 2011
District of Columbia Public Schools
FY 2012 Overview – Great Schools
DCPS increases its commitment to Great Schools in FY 2012 by
Increasing funding to schools by $72 million;
Ensuring all schools were funded at least at $8,400 per pupil;
Funding the first phase of our academic plan and provides a curricula, assessment and supporting materials, aligned to the Common Core;
Fully funding special education; and
Establishing almost 300 new early childhood education seats at 15 schools.
FY 2012 DCPS Proposed Budget
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FY 2012 Overview – Great People
DCPS increases its support for great people in FY 2012 by:
Fully funding the WTU contract including performance pay for highly effective teachers;
Providing salary increases to principals to help attract and retain great school leaders;
Supporting improved professional development; and
Creating a professional development technology platform.
FY 2012 DCPS Proposed Budget
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FY 2012 Overview – Great Connections
DCPS ensures that we strengthen our connection to parents and the community by:
Funding the plan established through the community-driven process to improve schools in Ward 6 and
Beginning a community planning process for schools in two additional communities.
These plans ensure that stakeholders work together to improve neighborhood schools through a model that we will replicate in other wards in the upcoming year.
FY 2012 DCPS Proposed Budget
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Budget Overview
DCPS strives to provide clarity and transparency in its budgeting, unfortunately, the budget book is not always the best tool for this.
To help clarify DCPS’ budget, we will explain:
1. DCPS’ overall FY 2012 budget compared to the current FY11 budget.
2. Local fund increase for DCPS over FY 2011 levels.
3. Levels of funding dedicated to schools compared to central office functions.
4. School budget allocations.
5. Key challenges presented in our Budget book.
6. Areas where we changed funding levels and why.
FY 2012 DCPS Proposed Budget
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Comparison of FY 2011 and FY 2012 Overall Budgets Based on the budget book, the proposed FY 2012 DCPS budget represents a $77 million increase over the FY
2011 allocation.
However, the year to date FY 2011 allocation is $823 million. Thus the increase from FY 2011 to FY 2012 is only $3.7 million.
The original proposed FY 2011 budget does not account for funding for the $31 million special education reserve, $38 million in private funds mostly to support the WTU contract, or significant increases in Intra-District funding.
FY 2012 DCPS Proposed Budget
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FUNDING SOURCE FY 2011 BUDGET BOOK FY 2011 CURRENT (5/3) REVISED
FY 2012 BUDGET DIFFERENCEFY 2011 CURRENT
vs. FY 2012
Local $544.8 $548.9 $611.8 $62.9
Special Purpose $4.5 $10.0 $11.7 $1.7
Federal Payment $43.0 $43.0 $44.5 $1.5
Federal Grants $8.2 $11.1 $9.0 ($2.0)
Private Grants $4.0 $42.8 $21.3 ($21.5)
Private Donations $0.3 $0.0 $0.3 ($0.3)
Intra District $145.3 $167.2 $128.6 ($38.5)
Gross Funds $749.8 $823.2 $826.9 $3.7
How is DCPS’ FY 2012 Local Budget Calculated?
DCPS’ local funds are derived from the Uniform Per Student Funding Formula (UPSFF). These funds are used to support all district functions. Funding through the UPSFF is derived using three factors:
1. Student Enrollment
2. A UPSFF foundation amount; and
3. Added weights for ELL, SPED, and Summer School Students
Changes in these three factors account for DCPS’ increase of $67 million in local funds between FY 2011 and FY 2012.
FY 2012 DCPS Proposed Budget
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Factor Budget Change
Original FY 2012 proposed budget based on enrollment of 47,247 $560.6 million
Increase of foundation weight from $8,770 to $8,945 $571.7 million
Change in special education weights and addition of funding for Blackman Jones and attorney’s fees
$611.8 million
How much does DCPS spend on Central Administration?
In FY 2012, with a limited budget, DCPS:
Increased funding directly to schools and
Reduced Central Administration budget by $3.5 million.
Note
DCPS OCFO uses program codes to determine which functions are central administration functions, which are school support functions, and which are school functions.
FY 2012 DCPS Proposed Budget
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Budget FY 2011 FY 2011 FY 2012 FY 2012 Change
Total Central Administration $40.6 4.9% $37.1 4.5% ($3.5)
Total School Support $200.1 24.3% $135.3 16.4% ($64.8)
Total School $582.6 70.8% $654.5 79.2% $72.0
Total Budget $823.2 $826.9
School and Central Office FTEs
FTE FY 2011 FY 2012 Difference % Difference
Total Central Administration 403 337 (66) -16.5%
Total School Support 1,606 1,216 (390) -24.3%
Total School 6,380 6,375 (5) -0.1%
WTU Members 4,323 4,179 (145) -3.3%1
Total FTE 8,389 2 7,928 (461) -5.5%
FY 2012 DCPS Proposed Budget
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In FY 2012, DCPS reduced Central Administration positions by 66 and
maintained 99% of school-based positions.
1Reduction in WTU members anticipated through regular attrition. Final FY 2012 count will depend on unplaced effective excess WTU members.2The FY 11 approved count included in the FY 12 budget book (7,807) was finalized prior to a “clean up” of PeopleSoft completed by DCPS-OCFO in summer 2010.
Creating School Budget Allocations
Initial School Budget Allocation
Per Pupil Funding
Minimum
Students: SPED, ELL, F&R
School: Size, Grade Levels,
Special Programming*
FY 2012 DCPS Proposed Budget
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*Special Programming may include
early childhood expansion, specialty programs or CSM Full status
Factors Impacting Individual School Budget Allocations
No two schools serve the exact same population. Even if the schools have the same number of students, the following factors affect the allocation from which a school can build its budget:
1) Projected Student Enrollment
2) Special Education Student Population
3) English Language Learner (ELL) Population
4) Number of Early Childhood Education classrooms
5) Number of Free and Reduced Meal Forms Submitted
6) School Configurations (Elementary, K-8 Model School, Middle School or High School)
7) Specialty School Status
8) Designation within Comprehensive Staffing Model (CSM Full or Regular)
FY 2012 DCPS Proposed Budget
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Major Driver: Student EnrollmentDCPS Projects 47,247 Students in FY 12
The FY 12 projections are aligned with the number of students actually in school. The overall increase between the actual enrollment taken on February 1st (46,905) and the FY12 projected enrollment (47,247): 342 students.
DCPS enrollment is up; student “loss” has reversed.
We project an increase in PS, PK and Kindergarten of 586 students next year (over FY 11 audited numbers).
Other grade levels that have show increases: 1 –3, 6 – 8, adult education (STAY Programs)
FY 2012 DCPS Proposed Budget
Grade Band
FY 11 Budgeted
Enrollment FY10 Audit (10/5/10)
FY11 Actual Enrollment
(2/1/11)FY12
Projection
Increase Actual vs. FY 12 Projection
PS 1998 2121 2169 2263 94
PK 3258 3114 3160 3337 177
K 3371 3732 3792 3953 161
Gr 1 - 3 9821 9863 9947 10219 272
Gr 4 - 5 6467 6435 6507 6355 -152
Gr 6 - 8 6974 7050 7217 7072 -145
Gr 9 - 12 11815 11619 11910 11921 11
Adult/Ungraded 2177 1696 2203 2127 -76
Total 45881 45630 46905 47247 342
District of Columbia Public Schools | March 7, 2010 12
Major Driver: Student Enrollment (cont.)DCPS’ Enrollment Projections are Accurate
Grade Band FY10
Projection FY10 Audit (10/5/09)
Variance
PS 1495 1758
PK 2711 2947
K 3333 3277
Gr 1 - 3 10078 10169
Gr 4 - 5 6321 6390
Gr 6 - 8 6836 7182
Gr 9 - 12 12580 11772
Adult/Ungraded 1362 1223
Total 44716 447182
FY 2012 DCPS Proposed Budget
District of Columbia Public Schools | February 24, 2011 13
Grade Band FY11
Projection FY11 Audit (10/5/10)
Variance
PS 1987 2121
PK 3277 3114
K 3375 3732
Gr 1 - 3 9853 9863
Gr 4 - 5 6519 6435
Gr 6 - 8 7166 7050
Gr 9 - 12 12035 11619
Adult/Ungraded 1669 1696
Total 45881 45630-251
FY 2010 projections were within 2 students FY 2011 projections were within 251 students. This loss is entirely accounted for by variance in STAY attendance.
DCPS Provides Funding, Schools Identify Positions to Be Funded
We build school allocations by providing the average salary of a position to a school based upon its grade configuration, size and “CSM” (comprehensive staffing model) status. Schools then receive a dollar allocation from which they can identify the specific positions and programs necessary to support their local school needs.
FY 2012 DCPS Proposed Budget
School Allocation (ES, 4 General Education Classes – 100 GE students, $2M budget)
Position Core/Flexible Funding Allocated
Principal* Core 138,122
Business Manager Flexible 66,769
Classroom Teachers (4/ES) Flexible 362,724
SPED Teachers (1)* Core 90,681
Art Teacher* Core 90,681
NPS (3.5% of budget) Flexible 70,000
818,977
School Budget Submitted by School
Position Positions Budgeted
Funding Budgeted
Principal* 1 138,122
Assistant Principal 2 204,360
Classroom Teachers 3 272,043
SPED Teachers* 1 90,681
Art Teacher* 1 90,681
NPS -- 23,090
818,977
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Core positions (*) can be changed only via a petition approved by the Chancellor. Schools do not need to submit petitions for“flexible” positions included in their allocation.
DCPS Goals in FY 12 School Budgeting
Move Closer to Equity. We ensured all schools had a minimum level of per student funding. We needed to remove “enhancements” that increased some budgets and add funding to others to achieve this base line.
Resulting Changes: CSM Full Model, Per Pupil Funding Minimum to Large Schools
Preserve funding for classroom teachers when we could. Eliminate funding for non-classroom positions.
Resulting Changes: Information Technology Positions, Non-Classroom Positions in CSM Full Model, Guidance Counselors/Mental Health Providers, Special Education Coordinators and Instructional Coaches
Transparency. We wanted to be able to easily explain how allocations were created. Clear formulas except Special Education (driven by specific needs of students)
FY 2012 DCPS Proposed Budget
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Changes in FY 12 School Allocations
Eliminated the enhanced staffing provided to the CSM Full schools. CSM Full schools are funded more closely (but still slightly higher) than traditional elementary schools.
Reduced funding allocations for non-classroom positions such as information technology staff, instructional coaches and special education coordinators. Where funding was eliminated from the allocation for a specific position, the requirement that the school must have that position was also eliminated.
Increase student teacher allocation at high schools (grades 9-12) from 1:20 to 1:22. We avoided any increase to middle grades and a proposal to increase to 1:25 at the high school level.
Reviewed per pupil spending by school and where schools fell below $8,400 per student we added funds for the school to reach $8,400.
FY 2012 DCPS Proposed Budget
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Impact of Changes on Schools
FY 2012 DCPS Proposed Budget
CHANGES TO FY 12 SCHOOL STAFFING ALLOCATIONS
Is My School Impacted by the Change?
Change Elementary School CSM-Full Schools Middle School High School
Increase in Average Teacher Salary$85,075 to $90,681
Yes Yes Yes Yes
Change in Staffing Allocation for Special Education Coordinators
Yes Yes Yes Yes
Loss of Allocation for all Information Technology Positions Yes Yes Yes Yes
Loss of Allocation for Guidance Counselor.This position was eliminated at the CSM-Full Schools
No Yes No No
Loss of Allocation for PsychologistThis position was reduced from 1 to 0 at CSM Full Schools
No Yes No No
Reduce Allocation of Instructional Coaches from 2 to 1 at CSM –Full Schools, Middle Schools and High Schools
No Yes Yes Yes
Change Allocation for Assistant Principals from 300 to 400 at Elementary Schools. Remained at 300 for Middle and High Schools
No Yes No No
Reduce NPS Allocation from 4% to 3.5% at CSM Full Schools No Yes No No
Increase Staffing Allocation for Teachers from 1:20 to 1:22 at grades 6-12
No No No Yes
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Change to FY 12 Staffing Allocation: Align CSM Full Model with Other SchoolsSummary of CSM Changes
CHANGES TO CSM FULL MODEL
Position Changed FY 11 Allocation
FY 12 Allocation
CSM Full School
FY 12 Allocation
Standard Elementary School
Guidance Counselor 1 0 0
Instructional Coach 2 1 1
Assistant Principal 1:300 1:400 1:400
School Psychologist 1 0 0
NPS 4% 3.5% 3.5%
FY 2012 DCPS Proposed Budget
CHANGES WHICH IMPACT ALL SCHOOLS
Change FY 11 Allocation
FY 12 Allocation
CSM Full School
FY 12 Allocation
CSM Elementary Schools
Average Teacher Salary 84,026 90,681 90,681
Information Technology Position
1 0 0
Special EducationCoordinators
101-250: 0.5251-600: 1
601-2000: 2
201-450:0.5451-2,000: 1
201-450:0.5451-2,000: 1
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Elementary Average: $10,577PK-8 Average: $11,102
CSM Full Average: $11,409Middle School Average: $11,084
High School Comprehensive Average: $9,764High School Specialty Average: $9,917
CSM Full schools will feel an immediate and significant reduction from their current staffing (estimated at $380K). However, their new allocation is aligned with the remaining elementary schools.
Savings Associated with Reduced CSM Full Allocation
On average, each CSM Full school will lose at least four full positions, an allocation for an AP and NPS funding.
This is in addition to other changes applied to schools at that grade level (e.g. increased class size at middle and high schools).
The loss will be even greater if the CSM Full is also projected to lose students in FY 12.
FY 2012 DCPS Proposed Budget
POSITIONS REDUCED
Instructional Coach
SchoolPsychologist
GuidanceCounselor
Information Tech
Position
AP Allocation*
NPS Funds** CSM Full Reduction
Sample CSM Full School
-90,681 -90,681 -90,681 -43,897 -33,974 -29,143 -379,058
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*The AP allocation is based upon the student population and may not be a full FTE.
** The NPS reduction is the difference between 3.5% and 4% of the school budget.
Per Pupil Funding Minimum
The cost of maintaining small schools and expanding early childhood programs often falls disproportionately on our large schools and is reflected in the fact that our largest schools often spend the least per student.
Without any adjustment, may of these larger schools lose funding (or do not receive funds to support new students) while they are gaining students and often outperforming other schools.
PPFM is defined as that amount funding needed to increase the school’s per pupil spend to $8,400 per student.
With the PPFM, these schools are still ranked the lowest in per student spend among similar schools.
FY 2012 DCPS Proposed Budget
IMPACT TO SCHOOL WITHOUT PPFM IMPACT TO SCHOOL WITH PPFM
School FY 12 Enrollment/Gain
FY 12 PP Spend
FY 12 Budget Loss
Equity Enhancement
FY 12 PP Spend
BudgetGain/Loss
Deal MS 945 54 $7,174 -$884,100 $942,887 $8,400 $58,787
Hardy MS 516 42 $8,036 -$109,863 $187,433 $8,400 $77,570
Janney ES 535 53 $8,200 $645,612 $89,564 $8,400 $735,176
Lafayette ES 702 60 $7,738 $517,849 $511,457 $8,400 $1,029,306
Watkins ES 540 5 $7,468 $4,134 $455,987 $8,400 $460,121
Wilson SHS 1536 41 $7,588 $91,681 $1,112,322 $8,400 $1,204,003
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Budget Book Corrections and Adjustments
Due to three factors outside of The Office of Budget and Planning’s control, some information provided in the District of Columbia Public Schools section of the budget book requires additional explanation.
1. Reprogramming. Allocations within the FY 2011 budget do not reflect the final spending levels for DCPS. Because DCPS developed its FY 2011 budget prior to ratification of the WTU contract, we had to make significant changes to the budget through a reprogramming. This reprogramming ensured that the WTU contract as well as key DCPS functions were fully funded. As a result, FY 2011 budget levels have changed substantially.
2. Technical Adjustment. DCPS has submitted a technical adjustment for Table GAO-5. This table inaccurately states that DCPS received a $44 million increase in local funds due to enrollment increases. These increases are accounted for in the UPSFF as previously explained (slide 4).
3. Technical Adjustment – Special Education. Table GAO-4 (p. D-8) indicates FY 12 proposed special education spending is $113.5M. The correct total is $160M. DCPS has submitted a technical adjustment to address this discrepancy.
4. PeopleSoft Clean Up. DCPS transitioned to the PeopleSoft personnel management system in April 2009. Prior to that date DCPS did not effectively maintain position control or budget all staff appropriately. OCFO’s data clean up subsequent to the PeopleSoft transition ensured that FY 2012 personnel accounting is accurate (Table GAO-4). However, reliable comparable data for FY 2011 is not available.
FY 2012 DCPS Proposed Budget
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Budget Book Corrections and Adjustments Continued
ReprogrammingBecause DCPS’ pending FY 2011 reprogramming is not reflected in the FY 2012 Budget Book, it is easy to draw inaccurate conclusions about funding levels for individual programs. For example:
Table GA0-4 shows a reduction for security functions in FY 2012, however the FY 2011 column overstates DCPS’ final budget for security functions.
Table GA0-3 shows a $21 million increase in contractual services, however the FY 2011 column does not include full funding for DCPS’ food service, security, or technology contracts. DCPS has not budgeted for an increase in contractors in FY 2012.
Table GA0- 4 shows a $3.7 million reduction in Youth Engagement activities. This is not accurate. DCPS has budgeted for a modest decrease in personnel costs in the Office of Youth Engagement, but provides $4.6 million for the function in FY 2012.
PeopleSoft Clean UpFY 2011 FTE counts provided in Table GA0-4 does not accurate reflect the number of FTEs in each activity, nor does it accuratelyrepresent the total number of DCPS employees.
DCPS’ total number of employees is going down slightly from FY 2011 to FY 2012 as shown earlier in this presentation (slide 6).
The number of employees in General Education, Early Childhood Education, and Special Education (activities 2100, 2200, and 3030) in FY 2011 are not accurate.
DCPS is reducing the number of school-based positions by less than 1%.
DCPS is maintaining a consistent number of WTU members and AFSCME members in FY 2012.
DCPS is increasing the number of early childhood education classrooms by 15.
DCPS is increasing support for special education.
FY 2012 DCPS Proposed Budget
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Spending Trends -- Significant Changes in Program Level
Due to tight budget constraints, DCPS had to make difficult decisions about which programs to fund and which to cut.
DCPS funded summer school at $3.8 million in FY 2012, the same amount budgeted for summer school in FY 2011.
DCPS funds after school at $5.1 million, a $7.8 million reduction from FY 2011 levels. The Evening Credit Recovery program is fully funded at $1.3 million.
For the first time in at least 4 years, budget includes $3 million for curriculum investment
Budget includes $2.6 million for textbook purchases. No purchases were made in FY 2011.
DCPS reduces funding for Parent Resource Centers. This acknowledges that the program, as currently conceived, has not been successful. In FY 2012 DCPS’ Office of Family and Community Engagement will reorganize to ensure that DCPS improves its parent engagement along with community engagement.
FY 2012 DCPS Proposed Budget
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Spending Trends -- Early Childhood Education Services
Between FY 2011 and FY 2012, DCPS anticipates an increase in early childhood education services.
• DCPS will increase the number of Early Childhood Education classrooms by 15 (schools listed below)
• DCPS will increase the number of Early Childhood Education students by 271.
Schools adding Early Childhood Education classrooms in FY 2012:
FY 2012 DCPS Proposed Budget
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Bruce Monroe - Pre-School Orr - Pre-School
CW Harris - Pre-School Patterson - Pre-School
Emery - Pre-Kindergarten Prospect Learning Center - Pre-Kindergarten
Francis Stevens -Pre-Kindergarten Ross - Pre-School
Leckie - Pre-School Simon - Pre-School
Ludlow Taylor - Pre-School Smothers - Pre-School
Mamie D. Lee - Pre-Kindergarten Walker Jones - Mixed Age
Montessori @ Logan - Mixed Age
Grant Funding
DCPS is working to improve our draw down of grant funds in FY 2012. To date, DCPS has:
• Been granted approval of its FY 2011 consolidated grant application, clearing the way for intra-district reimbursements for major Title allocations (Title I, Title II, etc.).
• Submitted for reimbursement for $37.0 million in PS expenditures.
• Submitted for reimbursement for $4.4 million in NPS expenditures.
DCPS is well ahead of last year’s schedule for reimbursements.
Over the coming months, as expenditures are completed, DCPS will request reimbursement for an additional $64.9 million. This accounts for DCPS’ total available FY 2011 reimbursements of $106.3 million.
FY 2012 DCPS Proposed Budget
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