dkmpr project 2 presentation
TRANSCRIPT
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DKMPR Project 2 Presentation
As a group we decided to cover the following topicsProject selectionProject control mechanismsProject planning phase sequencingProject delivery strategiesProject communication managementLeadershipProject termination, closure, and audits
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Project Selection
How do you decide what to do? Do you have a strategy for deciding?
If someone asks you to explain why you made this choice could you defend the decision?
Numeric vs nonnumeric selection methods
Finding the right selection method
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Project Selection Obstacles Projects seem too few or too small to
require project selection modelsOverhead of developing the model seems
more work than the project itself Selection model does not produce
decisions that accurately reflect the desires of stakeholders
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How we will improve our future projects Develop a selection model or plan
ahead of time Make the plan broad enough to cover all
your projects but specific to the goals of your organizationAdjust the plan as organizational goals
change
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Project Control
Is the ball rolling? If so, where is it?Identifying progress is not always trivial
Is this where the ball is supposed to be? If not, how do we get it there?Control processes require some mechanism
to change the way work if going to correct deviations from the scope, planned costs, desired quality, etc.
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Project Control
Every task has two inputs and the output must be evaluated
Evaluation of output
TASK
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Project Control Obstacles
Overhead of developing control mechanismsComing up with a plan to evaluate feedback
is time consuming Perception that control processes will
slow down the project work“We can spend more time talking about
work than actually doing it”
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How we will improve our future projects Develop strategies that benefit many
projectsTechnologyRoutine
Designate responsibility for documentation upfront
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Project planning
“I love it when a plan comes together”
-Col. John “Hannibal” Smith
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Project planning
Identify elements that make up the planScopeDetermination of project teamWork Breakdown StructureResource management planNetwork diagram/critical pathCommunication planControl plans
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How we will improve our future projects Spend more time and care on the plan.
The time will not be wasted! Remember that the planning phase is
where we have the most control over the project
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Communication planning
Who What When What form How
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How we will improve our future projects Distinguishing between different types of
communication and making good judgments about their useMeetings vs memos vs email vs… etc.
Leveraging technology Assigning communication functions as
tasks in the WBS
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How we will improve our future projects Personality types, culture, language,
limits of the communication medium Communications is the proper encoding
and decoding of ideas into language“What’s in your head is not in theirs.”We learned how most of our communication
is conveyed outside of words, yet constant face to face communication is impossible
Practice
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Leadership
… is lifting a person's vision to higher sights, the raising of a person's performance to a higher standard, the building of a personality beyond its normal limitations."— Peter F. Drucker
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Leadership
Facilitator Communicator Meeting convener/chair Examplar Gives more than they receive
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LeadershipAdequate behaviors Behaviors requiring
improvement
Can delegate tasks, has confidence in others
Doesn’t delegate and doesn’t coach or develop others
Has a vision and works by it Self-absorbed, changes direction easily
Knows how to reward and take corrective action in ways acceptable to the team
Doesn’t reward or correct or does so inappropriately
Takes total responsibility Passes on all responsibilities directly to the team
Secures the project’s objectives and protects team members
Blames team members and allows pressure from other to change objectives
Keeps calm during a crisis Panics and loses self-control
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How we will improve our future projects Watch and practice Self examine Be a good follower Improve communications