dmacc telephonic board meeting 2019.pdfdecember 10, 2018. board chair joe pugel called the meeting...

Board of Directors

Des Moines Area Community College

Telephonic Board Meeting January 14, 2019 – 4:00 p.m.

Agenda

1. Call to order.

2. Roll call.

3. Consideration of tentative agenda.

4. Public comments.

5. Consent Items. a. Consideration of minutes from December 10, 2018 Board Retreat, Public Hearing and

Regular Board Meeting and from December 18, 2018 Regular Meeting. b. Human Resources report. c. Consideration of payables.

6. Board Report 19-001. Oralabor Road and DMACC Boulevard Intersection Improvements.

7. Information Items: January 21 – College closed for holiday. February 11 – Board Budget Workshop; Eldon Leonard Boardroom; 2:00 p.m. February 11 – Regular Board Meeting; Eldon Leonard Boardroom; 4:00 p.m. February 15 – College closed for President’s Day.

8. Adjourn.

Board of Directors Des Moines Area Community College

BOARD RETREAT December 10, 2018

A special meeting of the Des Moines Area Community College Board of Directors was held in the Eldon Leonard Boardroom on DMACC’s Ankeny campus on December 10, 2018. Board Chair Joe Pugel called the meeting to order at 12:05 p.m.

ROLL CALL Members present: Fred Buie, Felix Gallagher, Fred Greiner*, Kevin Halterman, Cheryl Langston, Joe Pugel, Denny Presnall, Madelyn Tursi. Members absent: Jim Knott. Connected via telenet: Rob Denson, President/CEO. Others present: Stan Jensen, Executive Vice President of College Operations; Carolyn Farlow, Board Secretary; Greg Martin, Board Treasurer; staff.

CONSIDERATION OF AGENDA Langston moved; seconded by Buie to approve the agenda. Motion passed unanimously. Aye‐Buie, Gallagher, Halterman, Langston, Presnall, Pugel, Tursi. Nay‐none.

MAJOR PROJECTS DISCUSSION

Information was presented on the following projects:

Kim Didier – Legacy Plaza Greenspace and Legacy Plaza 3‐5 Year Plan Drew Nelson – Athletic Facilities Expansion Scott Ocken – Automotive Building Greg Martin – Oralabor Road Project Anne Howsare Boyens – Urban Campus Construction Projects Scott Ocken – Criminal Justice House *Greiner arrives at 1:50 p.m.

SECURITY RECOMMENDATIONS/ UPDATE

Stan Jensen, Executive Vice President of College Operations, provided an update on the DMACC Safety Committee activities and recommendations.

WORK‐BASED LEARNING OPPORTUNITIES

Karen Stiles, Director of Special Projects, and Scott Ocken, Vice President of Academic Affairs, presented an overview of Work‐Based Learning opportunities at the College.

ORGANIZATIONAL CHART Due to time constraints, this topic will be discussed at a later date. Tara Connolly, Executive Director of DMACC Foundation, presented historical information on several Foundation data points.

CLOSED SESSION Presnall moved; seconded by Tursi to hold a closed session to as provided in Section 21.5(1)(i) of the Open Meetings Law to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and

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irreparable injury to that individual’s reputation and that individual requests a closed session. A written request for this Closed Session is on file. Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Langston, Presnall, Pugel, Tursi. Nay‐none.

RETURN TO OPEN SESSION The Board returned to open session at 3:53 p.m. An audio recording of the closed session has been filed by the Board Secretary.

ADJOURN Greiner moved; seconded by Gallagher to adjourn the meeting. Motion passed unanimously and at 3:52 p.m. Board Chair Joe Pugel adjourned the meeting. Aye‐Buie, Gallagher, Greiner, Halterman, Langston, Presnall, Pugel, Tursi. Nay‐none.

____________________________ JOE PUGEL, Board Chair

__________________________________ CAROLYN FARLOW, Board Secretary

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Board of Directors


PUBLIC HEARING December 10, 2018

A special meeting of the Des Moines Area Community College Board of Directors was held in the Eldon Leonard Boardroom at DMACC’s Ankeny Campus on December 10, 2018. Board Chair Joe Pugel called the meeting to order at 4:01 p.m.

ROLL CALL Members present: Fred Buie, Felix Gallagher, Fred Greiner, Kevin Halterman, Jim

Knott, Cheryl Langston, Joe Pugel, Denny Presnall, and Madelyn Tursi. Others present: Stan Jensen, Executive Vice President of College Operations; Carolyn Farlow, Board Secretary; Greg Martin, Board Treasurer, faculty and staff.

CONSIDERATION OF TENTATIVE AGENDA

Tursi moved; seconded by Langston to approve the tentative agenda as presented. Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

ACKNOWLEDGEMENT OF PUBLIC HEARING

Board Secretary Carolyn Farlow reported that the notice of the time and place for the Public Hearing for the Bond Sale was published in the Des Moines Register on Friday, November 30. The Notice of the time and place for the Public Hearing for the Legacy Plaza Buildings 17 and 18 Roof Replacements was published on the DMACC website on Wednesday, November 14. The Notice to Bidders was published online in the Daily Notice to Bidders on Tuesday, November 13. No written objections have been received.

PUBLIC COMMENTS None.

MULTIPLE PROJECTS 49 Halterman moved; seconded by Presnall to approve Items #6‐8 as one consent item. Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

Board Report 18‐121. Attachment #1. A resolution to proceed with the issuance and sale of the new jobs training certificates.

Board Report 18‐122. Attachment #2. A resolution authorizing the issuance of $11,855,000 new jobs training certificates.

Board Report 18‐123. Attachment #3. A resolution directing the sale of $11,855,000 new jobs training certificates.

LEGACY PLAZA BUILDINGS 17 AND 18 ROOF REPLACEMENT

Board Report 18‐124. Attachment #4. Tursi moved; seconded by Presnall recommending that the Board adopt the resolution approving plans and specifications, form of contract and estimated costs for the Legacy Plaza Buildings 17 and 18 Roof Replacement and recommending that the Board award the contract to Academy Roofing.

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After some discussion regarding an alternate bid, motion failed on a roll call vote. Aye‐Buie, Knott. Nay‐ Gallagher, Greiner, Halterman, Langston, Presnall, Pugel. Abstain‐Tursi.

ADJOURN Langston moved; seconded by Tursi to adjourn. Motion passed unanimously and at 4:26 p.m. Board Chair Joe Pugel adjourned the meeting. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

______________________ JOE PUGEL, Board Chair


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Board of Directors


BOARD MEETING December 10, 2018

The regular meeting of the Des Moines Area Community College Board of Directors was held in the Eldon Leonard Boardroom at the Ankeny campus on December 10, 2018. Board Chair Joe Pugel called the meeting to order at 4:27 p.m.

ROLL CALL Members present: Fred Buie, Felix Gallagher, Fred Greiner, Kevin Halterman, Jim Knott, Cheryl Langston, Denny Presnall, Joe Pugel, and Madelyn Tursi. Others present: Stan Jensen, Executive Vice President of College Operations; Carolyn Farlow, Board Secretary; Greg Martin, Board Treasurer; faculty and staff.

APPROVE AGENDA Tursi moved; seconded by Langston to approve the agenda. Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.


PRESENTATION

Karen Stiles, Director of Special Projects, provided an overview of the Goldman Sachs 10,000 Small Businesses statewide initiative.

CONSENT ITEMS Greiner moved; seconded by Gallagher to approve the consent items: a) Minutes from the November 12, 2018 Regular Board Meeting; b) Human Resources report and Addendum (Attachment #1); and c) Payables (Attachment #2). Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

APPROVAL OF BOARD POLICY 4025 – REDACTION OF PERSONNALLY IDENTIFIABLE INFORMATION (PII)

Board Report 18‐125. Presnall moved; seconded by Langston recommending that the Board approve the proposed Board Policy 4025 – Redaction of Personally Identifiable Information (PII).

Motion passed unanimously. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

PURCHASE OF 1171 7TH STREET AND SALE OF EVELYN K DAVIS CENTER

Board Report 18‐126. Attachment #3. Langston moved; seconded by Tursi recommending that the Board allow the purchase of 1171 7th Street and the sale of 801 University to accommodate the growing needs of the Evelyn K Davis Center for Working Families.

Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

APPROVE TRAINING OR RETRAINING AGREEMENTS

Presnall moved; seconded by Greiner to approve Items #9‐11 as one consent item. Motion passed on a roll call vote. Aye‐Buie, Gallagher, Greiner, Halterman, Knott, Langston, Presnall, Pugel, Tursi. Nay‐none.

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GCommerce, Des Moines, IA Project #8

Board Report 18‐127. Attachment #4. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for GCommerce, Des Moines, IA Project #8.

Check All Valve, West Des Moines, IA Project #1

Board Report 18‐128. Attachment #5. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Check All Valve, West Des Moines, IA Project #1.

Summertime Potato Company Inc., Des Moines, IA Project #4

Board Report 18‐129. Attachment #6. A resolution approving the form and content and execution and delivery of a Workforce Training and Economic Development Training Contract under Chapter 260C, Code of Iowa, for Summertime Potato Company Inc., Des Moines, IA Project #4.

FINANCIAL REPORT Ben Voaklander, Controller, presented the November 2018 Financial Report as seen in Attachment #7 to these minutes.

CAMPUS UPDATES

The following Deans and Provosts provided updates on activities and events at their campus/department: Joe DeHart, Anne Howsare, Drew Nelson and Scott Ocken.

COMMITTEE REPORTS Kevin Halterman reported that the Large Projects Committee met last week regarding the projects discussed at today’s Board Retreat.

ADJOURN Tursi moved; seconded by Gallagher to adjourn. Motion passed unanimously and at 5:10 p.m. Board Chair Pugel adjourned the meeting.

_________________________ JOE PUGEL, Board Chair


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Board of Directors


SPECIAL MEETING December 18, 2018

A telephonic meeting of the Des Moines Area Community College Board of Directors was held on December 18, 2018. This special meeting was necessary to approve a time‐sensitive issue, and it was cost‐effective to hold the meeting via conference call. Board Chair Joe Pugel called the meeting to order at 4:02 p.m.

ROLL CALL Members present: Fred Greiner. Members connected via telenet: Fred Buie, Cheryl Langston, Denny Presnall, Joe Pugel and Madelyn Tursi. Members absent: Felix Gallagher, Kevin Halterman, Jim Knott. Others present: Robert Denson, President; Carolyn Farlow, Board Secretary; Greg Martin, Board Treasurer; Stan Jensen, Executive Vice President of College Operations; Kim Didier, Executive Director of DMACC Business Resources; Joe Baxter, Director of Construction Services; Sandy Tryon, Executive Director of Human Resources; Shelli Allen, Vice President of Enrollment Services.

APPROVE AGENDA Tursi moved; seconded by Langston to approve the agenda. Motion passed unanimously. Aye‐ Buie, Greiner, Langston, Presnall, Pugel, Tursi. Nay‐none.


CONSENT ITEM

Tursi moved; seconded by Greiner to approve the consent items: a) Human Resources report (Attachment #1). Motion passed unanimously. Aye‐ Buie, Greiner, Langston, Presnall, Pugel, Tursi. Nay‐none.

LEGACY PLAZA BUILDINGS 17 AND 18 ROOF REPLACEMENT

Board Report 18‐130. Attachment #2. Buie moved; seconded by Tursirecommending that the Board adopt the resolution approving plans and specifications, form of contract and estimated costs for the Legacy Plaza Buildings 17 and 18 Roof Replacement and recommending that the Board award the contract to Academy Roofing. Motion passed on a roll call vote. Aye‐ Buie, Greiner, Langston, Presnall, Pugel, Tursi. Nay‐none.

DESIGNATION AND APPROVAL OF LAST DOLLAR SCHOLARS ELIGIBLE PROGRAMS

Board Report 18‐131. Presnall moved; seconded by Tursi recommending that the Board designate the Network & System Administration/ Administrator Program, the Modeling, Virtual Environments & Simulations Program, the Automotive Mechanic Technicians Program, the

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Farm Equipment & Diesel Technology Program, and the Water Quality and Wastewater Treatment Management and Recycling Technology/Technician Program as Last Dollar Scholars programs. Motion passed unanimously. Aye‐ Buie, Greiner, Langston, Presnall, Pugel, Tursi. Nay‐none.

ADJOURN Pugel moved; seconded by Greiner to adjourn. Motion passed unanimously and at 4:23 p.m. Board Chair Joe Pugel adjourned the meeting. Aye‐ Buie, Greiner, Langston, Presnall, Pugel, Tursi. Nay‐none.

_______________________________ JOE PUGEL, Board Chair


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Addendum Human Resources Report BACKGROUND

I. Resignation

1. Hess, Kyle Professor, Information Technology/Network Administration Ankeny Campus Effective: January 2, 2019

RECOMMENDATION It is moved that the Board accepts the President’s recommendation as to the above personnel actions.

DMACCDES MOINES AREACOMMUNITY COLLEGE

Date: January 14, 2019 Page: 1

BOARD REPORT To the Board of Directors of Des Moines Area Community College

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AGENDA ITEM Oralabor Road and DMACC Boulevard Intersection Improvements BACKGROUND Traffic congestion is an ongoing issue at the entrance to the Ankeny Campus from Oralabor Road. Through a shared agreement between DMACC, City of Ankeny, and Iowa DOT, the intersection will be reworked to add an additional left turn lane in to campus, widening the entrance to DMACC Boulevard, and the traffic signals will be upgraded. This will improve the safety for both pedestrian and vehicle traffic entering the campus. RECOMMENDATION It is recommended that the Board adopt the following resolutions:

A. Resolution Setting the Public Hearing Date and Adopting Proposed Plans and Specifications and Form of Contract and Estimated Costs for the Oralabor Road And DMACC Boulevard Intersection Improvements (The proposed public hearing Date is February 11, 2019 at 4:00 p.m.)

B. Resolution Fixing Date for Receipts of Bids for the Oralabor Road and DMACC

Boulevard Intersection Improvements (This resolution sets the date of February 5, 2019 At 2 p.m. for the receipt of bids)

Robert J. Denson, President

DMACCDES MOINES AREACOMMUNITY COLLEGE

Number: 19-001 Date: January 14, 2019 Page: 1 of 1

BOARD REPORT To the Board of Directors of Des Moines Area Community College

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dmacc telephonic board meeting 2019.pdfdecember 10, 2018. board chair joe pugel called the meeting...

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