do_055_s1988 dpwh processing of payments

7/25/2019 DO_055_S1988 Dpwh Processing of Payments

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I . r ; ;REPUBLIC OF THE PHllIPJ.""ES

D PARTMENT OF PUBLIC WORKS AND HIGHWAYS

OFFICE OF THE SECRETARY

MANILA

J Ul y 27, 1988

DEP~iIic ORDERl

No. 0, ~~S6r i es of 1988 Y fx- x- x- x- x- x- x )

SUBJ ECT: REVI SED GUI DELI NES FOR THEPROCESSI NG OF CONTRACTOR CLAI MSFOR PAYMENTS RELATI VE TO I NFRA-STRUCTURE PROJ ECTS I MPLEMENTATI ON

I n l i ne wi t h on- goi ng ef f or t s t o i mpr ove t he f r ont l i neser vi ces del i ver y pr ogr am of t he gover nment , t he f ol l owi nggui del i nes on pr ocedur es, document ar y r equi r ement s, and set t i me

f r ames r el at i ve t o t he pr oc es s i ng of advanc e payment , f i r s tpayment , pr ogr ess payment , and f i nal 15% payment i n connect i on~7i t h t he i mpl ement at i on of i nf r ast r uct ur e pr oj ect s ar e her ebypr escr i bed t o be st r i ct l y obser ved:

A. PROCEDURAL GUI DELI NES

1. 0 Comptrollership and Financial Management Units 1. &FM) Units

a. Recei ves and r ecor ds DV andsuppor t i ng document s enumer at ed i nExhi bi t 2

b. Revi ews f i nanci al as pec t of t hecl ai m/ bi l l i ng

c. Accompl i shes account i ng ent r i es i nt he DV

d. cer t i f i es avai l abi l i t y of f unds andcor r ect ness of account i ng ent r i es

e. Pr epar es check

f . Chi ef of C & FM i ni t i al svoucher / check

g. Tr ans mi t s voucher / check t oappr ovi ng of f i ci al


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1. 0 For advance and pr ogr es s payment s , t he t i me f r am~s et t o pr oces s voucher , pr epar e check, i ncl udi ngt hei r appr oval i s one ( 1) day.

2. 0 For i ni t i al and f i nal payment ' J t he t i me f r ame s et t opr oces s voucher , pr epar e check, i ncl udi ng t hei r

appr oval i s t wo ( 2) days .

C. DOCUMENTARY REQUI REMENTS

1. 0 The f ol l owi ng document s ar e r equi r ed f or submi ssi ont he Cont r act or t o t he I mpl ement i ng Of f i ces bef or ecl ai m f or payment can be pr ocessed:

by

any

a. For pr ocessi ng of 15% Advance Payment

1. Let t er r eques t f r om t he cont r act or ( 2 copi es )

2 . Ver i f i ed LC/ Bankupon demand( SAC)

Dr af t / Sur et y Bondby s peci al Act i on

cal l abl eCommi t t ee

b. For pr oces s i ng of Fi r s t Payment

1. Cont r ac t or ' s bi l l i ng f or Fi r s t Payment ( 2 copi es )

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b. Pr ocessi ng of Fi r st Payment

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1. Copy of Appr oved Cont r act

2. Cont r ac t or ' s bi l l i ng f or f i r s t payment

3. Cer t i f i cat i on by I mpl ement i ng Of f i ce t hat al lr equi r ement s have been compl i ed wi t h ( Exhi bi t 1)

4. Di sbur sement VoucherI mpl ement i ng Of f i ce

as appr oved by t he

c . Pr oc es si ng of Pr ogr es s Payment s Cover i ng t he Fi r s t85% of t he Updat ed/ Revi sed Cont r act Amount

1. Cont r act or ' s pr ogr ess bi l l i ng

2. Cer t i f i cat i on by I mpl ement i ng Of f i ce t hat al lr equi r ement s have been compl i ed wi t h ( Exhi bi t 1)

3. Di sbur sement Voucher as appr oved by t he i mpl e-ment i ng Of f i ce

d. Pr ocessi ng of Fi nal 15% Payment

1. Cont r ac t or ' s pr ogr es s / f i nal bi l l i ng

2. c er t i f i cat i on by I mpl ement i ng Of f i c e t hat al lr equi r ement s have been compl i ed wi t h ( Exhi bi t 1)

3. Di sbur sement Voucher as appr oved by t he I mpl e-ment i ng Of f i ce

For t he pur pose of ef f ect i vel y moni t or i ng compl i ance t o t hesegui del i nes , t he Rout i ng For m her ei n at t ached as Exhi bi t 2, i sher eby pr escr i bed t o be st amped on t wo ( 2) copi es of t hec ont r ac t or ' s Cl ai m/ bi l l i ng upon r ec ei pt and , f i l l ed- up by al lc onc er ned per s onnel of t he or gani z at i on uni t s ' t o whi c h i t s hal l

be r out ed. The dupl i cat e copy of t he cont r act ~r ' s cl ai m/ bi l l i ngwi t h t he st amped/ accompl i shed r out i ng f or m shal l be compi l ed byt he Payment Rel easi ng Uni t / Cashi er concer ned and submi t t ed wi t hi nt wo ( 2) days af t er t he end of each mont h t o t he I nt er nal Audi tUni t concer ned. I.

~ ~Al l I nt er nal Audi t uni t s at t he Cent r al , Regi onal , and

Di st r i ct l evel s ar e her eby aut hor i zed t o conduct ocul ars ur veys / i ns pect i ons r el at i ve t o t he pr ogr es s / devel opment of t heunder t aki ng i n of f i ce( s ) wher ei n pos si bl e s et back of t he news ys t em may oc cur . The I nt er nal Audi t uni t s s hal l r ec ommend t ot he concer ned' Under secr et ar y appr opr i at e di sci pl i nar y measur es t o

be t aken agai ns t t hos e who wi l l f ai l t o compl y wi t h t hi s Or der .

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Al l i mpl ement i ng of f i ces shal l cause t he di ssemi nat i on of t hes al i ent pr ovi ~i ons of t hi s Or der t o al l c ont r ac t or s ac cr edi t ed i nt hei r r es pec t i ve r egi s t r i es of c ont r ac t or s .

Al l or der s, ci r cul ar s and/ or memor anda whi ch ar e i nconsi st enther ewi t h ar e her eby modi f i ed, amended or r evoked accor di ngl y.

Thi s Or der shal l t ake ef f ect i mmedi at el y.

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Ex hi bi t 1

For mat of Cer t i f i cat i on by I mpl ement i ng Of f i ce

( Dat e)

C E R T I F I CAT I ON

I n connect i on wi t h t he i mpl ement at i on of [ Name ofPr oj ect ) , t hi s i s t o cer t i f y t hat ( Name of Cont r act or )has submi t t ed al l t he document ar y r equi r ement s necessar y f or t hepr oces si ng of i t s ( Nat ur e of Cl ai m/ Bi l l i ng) i n t he amount of P-------

Thi ssuppor t i ngof 1988,order.

i s t o cer t i f y f ur t her t hat al l r equi r ement s andpaper s pur s uant t o Depar t ment Or der No. , s er i eshave been compl i ed wi t h, r evi ewed and f ound t o be i n

Name and Si gnat ur eHead of I mpl ement i ng Of f i ce

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DE, PAR' 1' MENTORDER no; '_~_S , S er i es of 1988 Ex hi bi t 2, 'r ------------~~--------------------------------------------------

Rout i ng For m t o be st amped on Cont r act or ' s cl ai m/ Bi l l i ng:

Depar t ment of Publ i c Wor ks &' Hi ghway sI mpl ement i ng Of f i c e

~ I N OUTOFFI CE Dl \ TE TI ME DATE TI ME

I mpl ement i n

do_055_s1988 dpwh processing of payments

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