Project Status: User Acceptance Testing (UAT) is nearing completion with State staff processing 6,240 test scenarios in the ASPEN UAT environment using preliminary Converted data for Espanola and East Dona Ana Offices. Interface testing is being conducted with 20 external Federal and State partners. A Disaster Recovery site has been set up at the Tiwa building in Albuquerque. ASPEN training was conducted at the Espanola pilot site in June of 2013.

Budget Status: An Advance Planning Document update was submitted to Federal partners in March 2012 and approved in May 2012 for an increased budget of $105,060,012. The Budget reflects the current level of certification funds. Budget changes have been requested to start utilizing approved Bond funds for the remainder of the project.

Schedule Status: User Acceptance Testing (UAT) is 93% complete with state staff working a broad set of scenarios in the ASPEN environment. A test Conversion has provided over 80,000 cases from the Espanola and Dona Ana Offices for testing these scenarios. UAT testing of interfaces is currently underway with Omnicaid, Child Support Enforcement System, Molina, JP Morgan and LithExcel on a daily basis. Legacy data is being utilized to test the Federal Interfaces. An Integrated Voice Response solution has been finalized and is currently being tested for user acceptance.

Project Description: The Automated System Program and Eligibility Network (ASPEN ) will replace the current Income Support Division (ISD), Integrated Service Delivery (ISD2) Systems and many interfaces with other agencies with one integrated system including: 1) ISD2 Calculation Engine, 2) Client Tracking System (CTS), 3) Claims System - Refunds and Intercepts, and 4) Incorporate Health Care Reform.

Overall Analysis/Trend: Project activities are within scope, schedule, and budget. Significant progress made with User Acceptance Testing (UAT), Interface testing, and Disaster Recovery in preparation for the scheduled Pilot launch at Espanola in late July 2013. DoIT management works closely with the agency and continues to monitor key project indicators on a regular basis. Update: Pilot began 7/19/13, status is Green as of 7/26/13.

DoIT EPMO FY13 Q4 Performance Report HSD ISD2 Replacement System (ASPEN)

Risk/Issues Impact of Health Insurance Exchange (HIX) project on the ASPEN project. Mitigation: Key ASPEN staff to

work with HIX consultants to identify interface requirements. Impact on the ASPEN schedule when making changes to three different interfacing systems:

JP Morgan, Omnicaid, and NGC. Reauthorization changes in the Temporary Assistance for Needy Families (TANF)/ Supplemental Nutrition

Assistance Program (SNAP). Note: If changes are identified later in development, they will be delayed until after deployment.

Changes required to external systems for some ASPEN interfaces cannot be completed on schedule.

Phase: Implementation

Project

Milestone Title %

Complete

Project $

spent to date Total Costs

Planning Phase 100 $930,588 $930,588

Implementation

Planning 100 $1,770,339 $1,770,339

Requirements 100 $3,962,405 $3,962,405

Design 100 $8,408,275 $8,408,275

Development 100 $18,034,883 $18,034,883

Build and Test 95 $17,396,685 $21,290,842

User Acceptance

Test 0 $0 $18,618,349

Pilot 0 $0 $6,643,434

Wave 1 0 $0 $6,112,292

Wave 2 0 $0 $6,112,292

Wave 3 0 $0 $6,112,292

Close Out 0 $0 $7,064,021

Total Project Costs $50,503,175 $105,060,012

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

Spent Budget

Amount $50,503,175 $105,060,012

ASPEN Project Financials

Phase: Implementation

Project Status:

Twenty-four sites have been completed and another three are nearing completion. Two are waiting on finalization of lease renewals. Antenna, waveguides, and routers/radios have been installed in a number of sites, and over 900 miles of links have started their "burn in" period. Long Term Evolution (LTE) is still on hold. The State has been negotiating a Memorandum of Agreement with FirstNet for the Spectrum Lease which should be signed in the beginning of FY14. Once that is approved, DoIT will request a two year extension of those same terms. The 700 MHz Spectrum Analysis along the US/Mexico border required for the LTE part of the project has been completed.

Budget Status:

$43M have been expended (including $11.6M of in-kind match). The total budget estimated to complete this project includes costs for the Long-term Evolution work which is currently suspended.

The project is having to revise all Purchase Orders due to expiration of the Budget Reference code. Although this is an administrative burden, this work will not pose a significant risk to the project.

Schedule Status:

The permitting process continues in conjunction with construction activities. DoIT submitted an extension request per direction from National Telecommunications and Information Administration (NTIA) which was approved, extending the project to 9/30/15. Another extension request will be submitted after the Spectrum Lease is signed.

Project Description:

The Statewide Integrated Radio Communication Internet Transport System (SIRCITS) has two major components: 1) Analog to Digital Microwave conversion of State sites to provide Middle Mile Broadband service, and 2) Design and build a Public Safety 700Mhz LTE Last Mile service in the Middle Rio Grande Corridor.

Overall Analysis/Trend:

Project activities are within scope, budget and schedule. Construction activities are completed at 24 sites, and five additional sites are in progress.

DoIT EPMO FY13 Q4 Performance Report

DoIT SIRCITS

Risks / Issues

Lease issues have been minimized, however the DoIT staff continues to work with outside Counsel to review all leases and prepare needed changes.

Weather was identified as an issue and will continue to be an issue.

DoIT continues working with General Services Department (GSD) to get the insurance coverage required by United States Forest Service (USFS) Santa Fe. This is pending review by USFS Environmental Staff to ensure all National Environmental Policy Act requirements have been met and that fencing around the site will be allowed.

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

Spent Budget

Amount $43,480,215 $55,700,000

SIRCITS Project Financials

Phase: Implementation

Project Status: The agency has received guidance from United States Department of Labor (USDOL) and direction from the Governor on how to commence with Federal sequestration cuts. Significant cuts to benefits, programs, and operating budgets are required. Additional system programming is needed to make these changes and that contract amendment is being circulated for signature.

Budget Status: The agency reports project implementation is within budget:

Tax - $26,960,000 Claims - $12,401,000 Extension - $2,792,700 Program Integrity - $3,742,350 Infrastructure - $1,521,568.97 WSD Contractor Support - $1,295,107 IVR - $172,085 Future SBR - $5,000,000

Schedule Status: The new platform went live 1/6/13 and the agency has exercised their optional Post Warranty Maintenance and Support for FY13 and FY14. The agency presented a status report to the PCC in Q4 that outlined their project plans for FY14. Closeout of this project's funded enhancements and any significant code issues is expected by 12/31/13.

Project Description: Implementation of a new Unemployment Insurance System migrating the Tax, Claims, Overpayments and Collections system from a legacy

mainframe to a modern platform.

Overall Analysis/Trend:

The agency and DoIT are collaborating closely on post-deployment code changes and contract amendments. The performance of the new system is also being tracked using the Federal metrics for Benefits Timeliness and Quality. DoIT retains an overall rating of yellow pending Federal sequestration impact and resolutions.

DoIT EPMO FY13 Q4 Performance Report

WSD Unemployment Insurance System Modernization

Risks / Issues

The department continues to prioritize funded enhancements alongside defects identified since the January 2013 launch. Contract amendments were required with both ACRO and Deloitte to support that work and the Federal Sequestration requirements.

Program operating costs and dynamic Federal mandates continue to present risk to the agency and are being addressed at the executive level.

$42,000,000

$43,000,000

$44,000,000

$45,000,000

$46,000,000

$47,000,000

$48,000,000

$49,000,000

Spent Budget

Amount $44,952,972 $48,884,811

UI System Modernizaiton Project Financials

Phase: Planning

Project Status: The Department has made a tentative selection of the RFP award and started the requirements 'clarification phase' with the vendor in preparation for contract negotiations.

Budget Status: Federal grants, non-recurring fund balances, revenue from sales of motor vehicle records, cost recovery and C2 funding will be used to fund this project.

Schedule Status: Activities are currently 6 - 8 weeks behind the published RFP schedule, but the Department has determined the need for additional caution merits this delay. Last completed task: Tentative selection of Contractor. Next task: Requirements clarification phase.

Project Description:

Replacing the separate Motor Vehicle Division (MVD) Driver and Vehicle Systems with one integrated system.

Overall Analysis/Trend:

Project continues with the Request for Proposal (RFP) response evaluation process near completion. DoIT continues to work closely with the agency through procurement reviews and approvals. Project risks and trend will continue to be closely monitored by DoIT Oversight until the RFP process is complete and sufficient funds are available for implementation. DoIT maintains an overall project status of yellow pending contract award and a re-baseline of the project’s certification requirements.

DoIT EPMO FY13 Q4 Performance Report

TRD MVD Driver Reengineering

Risks / Issues

Staffing remains a high risk. Information Technology Division’s MVD Unit has unfilled vacancies for three Database Administrators and one Developer . MVD processes continue to run on legacy applications.

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

Spent Budget

Amount $2,933,015 $22,869,794

MVD Driver Reengineering Project Financials

Phase: Implementation

Project Status:

Cognosante IV&V Amendment 1 completed

Total project is approximately 82% complete

Centennial Care – Detail System Design is 58% complete, finish expected 11/15/13

ASPEN-Impacted Enhancements – 97% Complete, finish expected 7/29/13

Centennial Care – The first of five phases is set to go live on 9/13/13

Web Portal - All functions except Provider Enrollment are now in production; Provider Enrollment is on schedule to go live 7/15/13

Work on International Statistical Classification of Diseases, 10th Revision (ICD-10) has been postponed until 2014, and is on schedule to finish by 10/15/14

Development of Electronic Billing of Other Carriers (EBOC) and the new National Council for Prescription Drug Programs 3 (NCPDP 3.0) enhancement has been suspended until further notice

HIPAA Operating Rules Phase II is approximately 43% complete

Electronic Remittance Advice (ERA) and Electronic Funds Transfer (EFT) Remediation are scheduled to complete by 12/31/13.

Budget Status:

The project is coordinated by the HSD Medical Assistance Division. Federal matching funds vary from 90% to 50% of costs according to the type of MMIS work.

Schedule Status:

Progress on the final enhancements remains on schedule

Status reports are delivered to HSD weekly and project review meetings are held with HSD bi-weekly.

Project Description: The purpose of this project is to design, develop and implement 14 subsystem enhancements of New Mexico's existing Medicaid Management Information System (MMIS). The MMIS (also known as "Omnicaid") is owned by New Mexico’s Human Services Department (HSD) and hosted by the current State Fiscal Agent, Xerox State Healthcare.

Overall Analysis/Trend: Project activities are within scope, schedule, and budget. The project has made significant progress addressing recommendations from the Independent Verification & Validation‘s (IV&V) vendor. DoIT Oversight continues to meet with the agency regularly and to closely monitor progress and risks.

DoIT EPMO FY13 Q4 Performance Report

HSD MMIS Enhancements Project

Risks/Issues

Lovelace / Molina data consolidation needs to be completed by 9/1/13. The plan is to pull resources from Centennial Care (CC), which becomes a risk to completing CC Phase 3 by its 1/1/2014 deadline. Mitigation: Re-deploy staff resources from the MMIS maintenance team.

Centennial Care Federal Requirements are late. Mitigation: Substitute the draft requirement until HSD receives the final version.

State Approval of the Detailed Design Document and System Test Results are late for the Fee-For-Service Provider Enrollment enhancement. Xerox has accepted the risk of putting this enhancement into Production with the Xerox Pilot Group. HSD and DoIT Oversight will monitor this risk.

$0

$5,000,000

$10,000,000

$15,000,000

Spent Budget

Amount $3,600,000 $13,477,226

MMIS Project Financials

Phase: Implementation

Project Status:

EPICS Master Project Phase 1 - 7/1/11 - 6/30/13 Provider Management Phase 2 - 7/1/12 - 6/30/14 Client Management Phase 3 - 7/1/13 - 6/30/15 Service Management Phase RTTT (Race to the Top Grant) - 7/1/13 - 6/30/17.

Budget Status:

EPICS Master Project Phase 1 - 7/1/11 - 6/30/13 Complete Phase 2 - 7/1/12 - 6/30/14 Now in Implementation Phase 3 - 7/1/13 - 6/30/15 C2 Request Fully Funded $3,454,000 Phase RTTT - 7/1/13 - 6/30/17 Federal Grant Awarded $4,700,000.

Schedule Status:

Project is on Schedule: EPICS Master Project Phase 1 - 7/1/11 - 6/30/13 Phase 2 - 7/1/12 - 6/30/14 Phase 3 - 7/1/13 - 6/30/15 Phase RTTP - 7/1/13 - 6/30/17.

Project Description:

Enterprise Provider Information Constituent Services (EPICS) is a multi-phase/multi-year project to consolidate CYFD's legacy system (FACTS) and 25+ standalone systems into one, enterprise-wide web application. Capitalizing on an enterprise web-based system, CYFD IT will be better able to support CYFD's program efforts to build a rapid response to federal, state and local requirements. CYFD staff and external agencies will benefit from having a comprehensive view of clients and providers, increasing productivity, direct client care and client safety.

Overall Analysis/Trend:

Project activities are within scope, schedule, and budget. The project received Project Certification Committee (PCC) certification for an $80,000 increase while closing Phase 1, and certification of the new funding awarded for Phase 3. DoIT oversight meets regularly with the project governance team to review project status and update the monthly reporting.

DoIT EPMO FY13 Q4 Performance Report

CYFD EPICS

Risks / Issues

EPICS team continues to collaborate with SHARE team on the Share Accounts Payable Interface specifications.

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

Spent Budget

Amount $1,607,075 $10,506,767

EPICS Project Financials

Phase: Implementation

Project Status:

Implementation Phases I and II completed on schedule

Phase III (Business Credit Manager Module) started 7/09/13

System Design and Development of Business Credit Manager is expected to complete 1/31/14.

Budget Status:

$6,230,000 certified of which $4,604,094 has been expended.

Schedule Status:

V9 GenTax was successfully moved to the Production Environment on 6/1/13 and ready for user testing on schedule

The Lessons Learned meeting and work on the Business Credit Manager Module were both schedule for July.

Project Description: The GenTax Upgrade Project has multiple components: 1) Upgrading GenTax V6 to V9, 2) Replacing the Refunds / Treasury Offset Program (TOP) V5 module with core Refunds / TOP V9 module, 3) Implementing a Business Credit Module, 4) Pilot-testing the migration of a standalone data warehouse programs into the consolidated GenTax Data Warehouse, 5) Improving reporting efficiency and accuracy 6) Providing a modern technology platform for the GenTax integrated tax solution, and 7) Maintaining the current functionality of TRD's Taxpayer Access Point (TAP).

Overall Analysis/Trend:

Project activities are within scope, schedule, and budget. Phase I and Phase II Implementation activities have been completed. DoIT Oversight continues to meet with the Project Manager on a regular basis.

DoIT EPMO FY13 Q4 Performance Report

TRD GenTax Upgrade

Risks / Issues

TRD is resolving minor issues encountered by some end users after the V9 rollout. The agency reports these issues are typical of any major system change.

TRD is developing a sub-project plan including a Risk Mitigation Plan for the Business Credit Manager Module.

There is some risk in compressing the development schedule to implement before the 2013 Tax Year filings. Mitigation: Increased oversight of the requirements gathering phase, to ensure all requirements are identified and validated.

$4,000

$2,004,000

$4,004,000

$6,004,000

$8,004,000

Spent Budget

Amount $4,604,094 $6,230,000

TRD GenTax Upgrade

Phase: Implementation

Project Status:

The agency selected two proposals for the Regional Broadband Implementation Plan (RBIP) pilot tests. "Kick-off" Meetings were conducted on both sites, and the Navajo Nation was selected as the pilot tribal region for online infrastructure mapping.

Progress continues on the Broadband Gap Analysis Survey, which will measure gaps in the three sectors of health, education, and economic development.

The State Broadband Working Group met for the second time.

Budget Status:

Project activities are within Budget.

Funding includes a January 2010 Federal grant from the National Telecommunications and Information Administration (NTIA) and a supplemental award that was granted in September 2010.

Schedule Status:

Project activities continue on schedule. NMBBP Contractors meet twice monthly to address issues with draft deliverables being provided in advance of each meeting.

The New Mexico Broadband Program website is:

http://www.doit.state.nm.us/broadband/

Project Description: The New Mexico State Broadband Program (NMBBP) maps broadband telecommunication availability, conducts planning, and provides technical assistance to enhance adoption throughout the state. Overall Analysis/Trend: Project activities are within scope, schedule and budget. DoIT Oversight continues to meet with the project manager on a regular basis.

DoIT EPMO FY13 Q4 Performance Report

DoIT NM State Broadband Initiative

Risks / Issues

Project has an increased activity volume and all contractors are working on the NMBBP major deliverables. The NMBBP is currently defining and securing additional administrative support.

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

Spent Budget

Amount $2,124,975 $4,762,287

Broadband Initiative Project Financials

Phase: Initiation

Project Status:

The Project Certification Committee (PCC) certified this project for Initiation in March 2013, approving $39,000 for consulting assistance to complete an RFP for the Business Process Analysis.

In May 2013 the ONGARD Steering Management Team (SMT) redirected the team to shift away from Business Process Analysis and focus on development of requirements and design for the expansion of the API number and horizontal drilling extensions.

The PCC approved an additional $90,000 on 5/23/2013 to support development of a Design and Specification document for this new focus.

Budget Status:

An estimated $3 million will be needed to complete the API number expansion and horizontal drilling requirements; and $1 million will be required to complete the Business Process activity. These estimates are based on hiring one outside contract firm for each effort.

Schedule Status:

The contract for a Design and Specification document for the API number expansion and horizontal drilling extensions has been executed. RSI Corporation was expected to be onsite in July to start requirements gathering.

Project Description: The project to modernize the Oil and Natural Gas Administration and Revenue Database (ONGARD) mainframe system has two major goals: 1) Conduct a thorough analysis to develop a comprehensive business process, and 2) Upgrade the ONGARD system to the new American Petroleum Institute (API) standard by expanding the current well number by four digits, and adding processing logic required by the advent of horizontal drilling. Overall Analysis/Trend: Project activities are within scope, schedule, and budget. DoIT management continues to work closely with all project stakeholders.

DoIT EPMO FY13 Q4 Performance Report TRD ONGARD Mainframe Modernization

Risks / Issues

The current appropriation for this project expires 6/30/2014. Mitigation: The ONGARD team plans to request a funding extension in the 2014 Legislative session. Discussions have been initiated with all agencies involved.

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

Spent Budget

Amount $0 $4,000,000

TRD ONGARD Financials

Phase: Implementation

Project Status:

Migration of fixed mountain top Base Station Radios completed Re-programming of mobile and portable radios initiated.

Budget Status:

$4,000,000 appropriated by the State Legislature in 2012

$3,816,396 expended to date.

Schedule Status:

Project activities progress per schedule.

Project Description: Migration of New Mexico’s two-way radio communications from the 25 kHz Wide Band frequencies to the more efficient 12.5 kHz Narrow Band per the Federal Communication Commission (FCC) mandate.

Overall Analysis/Trend: Project activities are within scope, schedule and budget. DoIT Oversight monitors key process indicators through periodic quality assurance review and reporting.

DoIT EPMO FY13 Q4 Performance Report

DoIT Narrow Banding

Risks / Issues

Constraints include weather, and availability of internal or external resources with expertise on DoIT-specific business.

$3,700,000

$3,750,000

$3,800,000

$3,850,000

$3,900,000

$3,950,000

$4,000,000

Spent Budget

Amount $3,816,396 $4,000,000

Narrow Banding Financials

Project Milestone Title

Brief

Milestone

Status

Project $

spent to date Total Costs

Implementation Plan Completed $ 89,380 $ 89,381

Legal Services-FCC waiver

submission Completed $ 22,400 $ 22,400

Implementation Project Mgt. In Process $ 137,353 $ 188,219

Equipment Procurement In Process $3,567,262 $3,700,000

Total Milestones: $3,816,396 $4,000,000