Dossier Action Dossier Action Tracking (DAT) Tracking (DAT)

Project OverviewProject Overview

CSG Technical Review CSG Technical Review PresentationPresentation

Office of Information TechnologyOffice of Information TechnologyRose RocchioRose Rocchio

Presentation OutlinePresentation Outline

Background

Technology

Next Steps

Q & A

Background

Technology

Next Steps

Q & A

BackgroundBackground

DAT Project Sponsors DAT Project Sponsors &Teams&Teams

• No ability to track the Academic No ability to track the Academic Personnel (AP) process across Personnel (AP) process across organizational boundariesorganizational boundaries

• No electronic official “historical No electronic official “historical record”record”

• Duplicate data entry (4X)Duplicate data entry (4X)• Difficult to enforce campus Difficult to enforce campus

deadlines (1500 reviews/year)deadlines (1500 reviews/year)• Complex appointments are Complex appointments are

increasing (joints/splits)increasing (joints/splits)

BackgroundBackground

Business ChallengesBusiness Challenges

• Facilitate AP review process by creating a Facilitate AP review process by creating a single action tracking data repositorysingle action tracking data repository

• Create an official electronic “historical Create an official electronic “historical record”record”

• Eliminate duplication of data entry Eliminate duplication of data entry • Provide automation for eligibility business Provide automation for eligibility business

rulesrules• Consolidate AP databases to seed new dbConsolidate AP databases to seed new db

BackgroundBackground

DAT Project ObjectivesDAT Project Objectives

The DAT Consolidated The DAT Consolidated VisionVision

Dossier &AP Action Tracking Database

Dean’sOffice

Interface

Dean’s Staff

APO’s Staff

DepartmentAP Staff

APO’sInterface

CAP’sInterface

DepartmentInterface

(Action Tracking &Dossier)

ProposedActions, Leave

Tracking

CAP’s Staff

ActionEligibility,

Action Status

ProposedActions,ActionStatus

Dean’sReview

Leave Requests

CAP’sReview,RC Slate

ProposedAction &Reviewto date

ProposedActions &Dean’sReview

Chancellor’sReview

FacultyInterface

Faculty

LEGEND:

= A User Group

= A web-based interface

= Data Entered

= Data Retrieved

ActionStatus

Background

Technology

Next Steps

Q & A

• The Life Sciences Division The Life Sciences Division – Dossier system had 38% of planned data Dossier system had 38% of planned data

modelmodel– Partnered to provide a more powerful suite of Partnered to provide a more powerful suite of

tools tools

• EngineeringEngineering– They had just consolidated their data into the They had just consolidated their data into the

Dossier system & had a developer eager to Dossier system & had a developer eager to helphelp

• The CollegeThe College– Providing a .NET development environment Providing a .NET development environment – Will host the production versionWill host the production version

TechnologyTechnology

Development PartnersDevelopment Partners

• Web-based application for accessibilityWeb-based application for accessibility• 3-tier architecture for scalability3-tier architecture for scalability• MS .NET technology for MS .NET technology for

interoperabilityinteroperability

TechnologyTechnology

Application ArchitectureApplication Architecture

Application Tier Data TierClient Tier

RDBM

Browser

OS

.NET Framework

IIS 6.0Web Application

Server Farm

TechnologyTechnology

Software SpecificationsSoftware Specifications

Client Tier Application Tier

Data Tier

Windows 98 Windows 98 ++

Mac OS 9 +Mac OS 9 +

Windows 2003Windows 2003 Windows Windows 20032003

Netscape 6.2 Netscape 6.2 ++

IE 5.5 +IE 5.5 +

IIS 6.0IIS 6.0

.NET .NET Framework Framework

ASP .NETASP .NET

C# .NETC# .NET

ADO .NETADO .NET

SQL Server SQL Server 20002000

TechnologyTechnology

Technical ArchitectureTechnical Architecture

FirewallDatabase Server

Firewall with VPN Access only

Production Environment ( College Information Services)

Dev & Test Environment ( College Information Services /LS computing)

Web Server Farm

UC

LA

Ca

mp

us

2-G

B B

ack

bo

ne

Test Server(DB & File)

DAT DevelopmentTeam

Internet

Internet

End Users

Backup

Hourly transaction log backups – Nightly 2 stage backup

Dev Web Server

TechnologyTechnology

Hardware Specifications Hardware Specifications (current production – have project $ earmarked for (current production – have project $ earmarked for

upgrades)upgrades)

Web/App ServersWeb/App Servers DB/File ServersDB/File Servers•2 server cluster – dual PIII 2 server cluster – dual PIII 933933•1 GB RAM1 GB RAM• 146 GB hard disk total146 GB hard disk total•Redundant power supplyRedundant power supply

•Dual Intel Xeon 700 MHz Dual Intel Xeon 700 MHz CPUCPU• 4 GB RAM4 GB RAM• 340 GB hard disk 340 GB hard disk (available for data)(available for data)• RAID 5RAID 5• Redundant power supplyRedundant power supply

• Up to 250 active execution tasks Up to 250 active execution tasks

DOSSIER(The College)

TechnologyTechnology

Integration with other UCLA Integration with other UCLA systemssystems

DAT(The College)

ISIS(AIS)

WebSvc.

QDB(AIS)

LEAD (AIS)

CAPAPO

Dean’s OfficeDepartment

Faculty

PP-QDB(CHR)

SOM(Access/

SQL Server)

Info Ed (ORA)

Project Background

Technology

Next Steps

Q & A

Next StepNext Step

Project TimelineProject Timeline

2004 Q2 Analysis &

Design

Creation of detailed functional specifications

2004 Q3 Development

Embarking on Development phase

2004 Q4 Test / Training

Will Beta test each module with a pilot user team

2005 Q1 Production

User acceptance and system deployment

• Functional Team:Functional Team:– Design of remaining modules Design of remaining modules (Dean’s Office, (Dean’s Office,

APO/CAP & Sys Admin)APO/CAP & Sys Admin)

• Development Team:Development Team:– Develop AT department & faculty modulesDevelop AT department & faculty modules– Analyze and design interfaces to UCLA Analyze and design interfaces to UCLA

systems systems

• Database Consolidation TeamDatabase Consolidation Team– Import all available history Import all available history (QDB, Access Systems, (QDB, Access Systems,

Spreadsheets)Spreadsheets)

Next StepsNext Steps

Immediate TasksImmediate Tasks

Project Background

Technology

Next Steps

Q & A

Questions & AnswersQuestions & Answers

Q & AQ & A

Thank You!Thank You!

Rose Rocchio (x5-3981) rrocchio@oit.ucla.edu