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2011-12 Data Collection
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1. Review of 2011-12 data collection and time lines
2. Template review and handout discussion
3. Preview of 2012-13 data collection requirements
4. Quick Reference Resources
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District Code of Residence field in Student Lite is a required field
Student Grade template replaced by Student Class Grade Detail template; used to collect grades and credits
Staff-Student-Course template; used for roster reporting and for collecting data related to teacher evaluation
Staff Evaluation Rating template used to collect the scores resulting from a teacher’s evaluation
Reporting by BOCES is optional for 2011-12
Revised Testing accommodations will become effective April 2011
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District Code of Residence October 2011
Staff Student Course December 2011
Student Class Grades Detail January 2012
Staff Evaluation Rating April 2012
Testing AccommodationsApril 2012
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with emphasis on Staff Student Course, Student Class Grade Detail, Staff Evaluation Rating, Test Accommodations◦ http://www.p12.nysed.gov/irs/vendors/2011-12/Templates2011-12.xls
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◦Teacher of Record Model Drawing
◦Staff Student Course Template
◦Teacher Student Data Linkage Policy Q+A
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Is your system able to link multiple teachers to a course section?
Is your system capturing and storing (multiple) start and end dates for teacher assignments? Can the end-user view and modify these start and end dates?
Can you preserve grading information after a teacher assignment ends (leave of absence) and restore that information when a teach assignment starts again?
Is your system capturing and storing (multiple) start and end dates for student enrollments? Can the end-user view and modify these start and end dates?
Can your system record period-level attendance?
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Can your system auto-populate the period-level attendance value with the daily attendance value and allow a period-level attendance override?
Have you finalized your Staff Student Course extract,
including◦ enrollment linkage (duration of teacher assignment –
student enrollment linkage)?◦ attendance linkage extract (duration of teacher
assignment – student enrollment – student attendance linkage)?
◦ course duration to the reporting date?
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Do you have a way to populate the linkage duration adjustment at the teacher-student level with a default value of 1? Can the end-user view and modify these on a student-teacher level to a value between 0 and 1?
Do you have a way for the end user to populate a student exclude flag? Have you implemented security around this flag (e.g., can only be populated by a principal or with the approval of a principal)?
Do you have an interface/summary reports for roster verification
at the teacher/principal level, including student-teacher linkage start and end dates?
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Legislation requires that assessments be used in the teacher evaluation process
Teachers will be evaluated on the following basis:◦ 20% of evaluation based on state assessments◦ 20% based on local assessments◦ 60% based on local observation and evaluation
techniques
These three scores will result in an overall evaluation rating on a scale of 1-4.
This template is designed to collect the component scores as well as the final overall evaluation rating.
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Assessment accommodations will be scanned from the answer sheet used during test administration
For any assessments that do not use a scanable answer sheet, testing accommodations will be recorded in the appropriate student system and exported to the data warehouse using the Assessment Acc Mod Fact template
A list of revised assessment accommodations will become effective beginning with the 2011-12 3-8 ELA and Math assessments during the April/May 2012 time frame
SIRS will be updated to reflect the accommodation revisions
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Student Management SystemsSIFE collectionParent/student linkagesPrincipal/student linkagesDaily attendance and tardy NYSSIS ID
Human Resource SystemsTeacher tenureTeacher active flag or hire end date - when leave employment
Course Catalog SMS Certification Center
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Ken Wagner May 2010 memo ◦ http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-
CourseDataCollection-final-5-2-11-2.pdf
New Collection Requirements for 2011-12◦ http://www.p12.nysed.gov/irs/sirs/2011-12/AddDelete.pdf
SIRS Guidance ◦ http://www.p12.nysed.gov/irs/sirs/
http://www.p12.nysed.gov/irs/sirs/2011-12/2011-12SIRSGuidance/NEWER/TeacherCourseReportingRules20111017.doc
APPR guidance◦ http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf
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[email protected]@mail.nysed.gov