2011-12 Data Collection

1. Review of 2011-12 data collection and time lines

2. Template review and handout discussion

3. Preview of 2012-13 data collection requirements

4. Quick Reference Resources

District Code of Residence field in Student Lite is a required field

Student Grade template replaced by Student Class Grade Detail template; used to collect grades and credits

Staff-Student-Course template; used for roster reporting and for collecting data related to teacher evaluation

Staff Evaluation Rating template used to collect the scores resulting from a teacher’s evaluation

Reporting by BOCES is optional for 2011-12

Revised Testing accommodations will become effective April 2011

District Code of Residence October 2011

Staff Student Course December 2011

Student Class Grades Detail January 2012

Staff Evaluation Rating April 2012

Testing AccommodationsApril 2012

with emphasis on Staff Student Course, Student Class Grade Detail, Staff Evaluation Rating, Test Accommodations◦ http://www.p12.nysed.gov/irs/vendors/2011-12/Templates2011-12.xls

◦Teacher of Record Model Drawing

◦Staff Student Course Template

◦Teacher Student Data Linkage Policy Q+A

Is your system able to link multiple teachers to a course section?

Is your system capturing and storing (multiple) start and end dates for teacher assignments? Can the end-user view and modify these start and end dates?

Can you preserve grading information after a teacher assignment ends (leave of absence) and restore that information when a teach assignment starts again?

Is your system capturing and storing (multiple) start and end dates for student enrollments? Can the end-user view and modify these start and end dates?

Can your system record period-level attendance?

Can your system auto-populate the period-level attendance value with the daily attendance value and allow a period-level attendance override?

Have you finalized your Staff Student Course extract,

including◦ enrollment linkage (duration of teacher assignment –

student enrollment linkage)?◦ attendance linkage extract (duration of teacher

assignment – student enrollment – student attendance linkage)?

◦ course duration to the reporting date?

Do you have a way to populate the linkage duration adjustment at the teacher-student level with a default value of 1? Can the end-user view and modify these on a student-teacher level to a value between 0 and 1?

Do you have a way for the end user to populate a student exclude flag? Have you implemented security around this flag (e.g., can only be populated by a principal or with the approval of a principal)?

Do you have an interface/summary reports for roster verification

at the teacher/principal level, including student-teacher linkage start and end dates?

Legislation requires that assessments be used in the teacher evaluation process

Teachers will be evaluated on the following basis:◦ 20% of evaluation based on state assessments◦ 20% based on local assessments◦ 60% based on local observation and evaluation

techniques

These three scores will result in an overall evaluation rating on a scale of 1-4.

This template is designed to collect the component scores as well as the final overall evaluation rating.

Assessment accommodations will be scanned from the answer sheet used during test administration

For any assessments that do not use a scanable answer sheet, testing accommodations will be recorded in the appropriate student system and exported to the data warehouse using the Assessment Acc Mod Fact template

A list of revised assessment accommodations will become effective beginning with the 2011-12 3-8 ELA and Math assessments during the April/May 2012 time frame

SIRS will be updated to reflect the accommodation revisions

Student Management SystemsSIFE collectionParent/student linkagesPrincipal/student linkagesDaily attendance and tardy NYSSIS ID

Human Resource SystemsTeacher tenureTeacher active flag or hire end date - when leave employment

Course Catalog SMS Certification Center

Ken Wagner May 2010 memo ◦ http://www.p12.nysed.gov/irs/sirs/documentation/Teacher-

CourseDataCollection-final-5-2-11-2.pdf

New Collection Requirements for 2011-12◦ http://www.p12.nysed.gov/irs/sirs/2011-12/AddDelete.pdf

SIRS Guidance ◦ http://www.p12.nysed.gov/irs/sirs/

http://www.p12.nysed.gov/irs/sirs/2011-12/2011-12SIRSGuidance/NEWER/TeacherCourseReportingRules20111017.doc

APPR guidance◦ http://usny.nysed.gov/rttt/teachers-leaders/fieldguidance.pdf

dataquest@mail.nysed.govcswanson@mail.nysed.gov