AIESEC Singapore
National Support Team Application 2013 - 2014
Foreword
Welcome to AIESEC Singapore’s NST application package! We are excited at the possibility of working with you to develop and enhance the AIESEC experience that we deliver to our various stakeholders for 13-14.
While NST positions have traditionally been a platform for senior members to continue contributing to the organization and develop themselves further in a specific functional area, it is our team’s stand for the 13-14’s NST experience to be more than ever.
We envision a more structured engagement points and responsibilities for every NST position created. Besides undertaking a functional role, NST members can expect to participate in group and national level activities or event in order to broaden their learning points. Through these engagement points, NST members can also expect to forge a more collaborative connection between the MC and LC entities.
In the following pages, you will find more details on how the above will look like for you. But it is also our hope that you start asking yourself the following as you decide on your choices - “Why not?” and “How can I make this work for me?”.
With that we wish you all the best with your application!
“Team Singapore: Together, more than ever”
With best regards,Member Committee of AIESEC Singapore 13-14
Structure of NST
MCP
Finance
Financial Controller
Financial Operations
Analyst
Fund Manager
Youth Marketing
Online Marketing Manager
Graphic Design
Manager
Youth Engagement
TBA (round 2)
GCDPo
TBA (round 2)
GIPo
TBA (round 2)
Talent Mngt
LEAD Implementer
Int Comm Manager
Business Development
TBA (round 2)
GIPi
Business Relations
Coordinator
Business Marketing
Coordinator
GCDPi
TBA (round 2)
Note: There will be more NST positions made available during Round 2
Application Details
Who?Open to AIESEC Singapore members only (unless stated otherwise)
How?To apply for NST role, simply do the following –1. Read this application package2. Contact the relevant MC VP responsible should
you have further questions on the interested positions
3. Apply for the relevant positions that you are interested in through the Application Form below
4. Wait for the MC VP responsible to contact you further for interview upon successful shortlisting
What?As a prospective NST, you can look forward to the following –
Individual Engagement
• Regular coaching with MC VP
• Mid term and year end review/feedback
Group Engagement
• Combined training• Induction camp• Participation in relevant
OC/taskforce with LC members
National Engagement
• Involvement in conferences (specialized track) – as participant/co-facis
• Networking with the external stakeholders (ie, interns, alumni, corporates)
• Specialized training (internal or external) where applicable
NST Application Form
Application Details
When?Key dates to watch out are as follow –
July
• 2/7/2013: Round 1 application released!
• 2/7/2013 – 22/7/2013: Application for NST through Google form
• 9/7/2013: Round 2 application released!
*interviews are conducted on a rolling basis (as and when we receive quality applications)
August
• 3/7/2013: NST Induction Camp (3-7pm)!
*NST Induction Camp is geared at bringing all NSTs together for a shared purpose and
understanding of the term ahead)
September
• 14/9/2013: Jumpstart Conference!
December• 13/12/2013 – 17/12/2013: NLDC
Conference!
*NSTs are expected to attend these conferences (either as delegates, co-faci)
October & March
• Mid-term and end-term review/feedback between MC VP and NST
*Some NST positions may be reviewed and added in subsequent months
National Support Team Application
Job Descriptions (2013 – 2014)
Financial Controller
Role DescriptionThe Financial Controller will be responsible in supporting the MC VP Finance in optimizing the financial processes of each LCs after the recent finance decentralization initiative in 12-13.
Duration: July 2013 – March 2014 Reportis to: Isa (MC VP Finance)
Areas of Responsibility1. Conduct quarterly audits with LCs to ensure proper
financial administrative procedures are adhered to2. Develop sustainability framework for LC’s finance
management and internal control3. Develop robust MC - LC finance processes and
internal controls to improve LC financial managements
4. Co-develop compendium for new financial model with MC VP Finance
Major StakeholdersInternal: MC VP Finance, LCPs, LC VP FinanceExternal: Auditor, Board of Advisor, Registrar of Societies
Key Performing Indicators5. AIESEC Singapore meets RoS’s standards (financial
aspect)6. LCs meeting financial guideline as outlined in
compendium and constitution (no. of financial breaches)
7. Timely audits to be conducted
Key Learning8. Practical application of financial management skills
(ie, internal audit, financial planning, etc)9. First hand exposure to financial change management10. Project management
Expectations11. 10 hours weekly (bi-weekly meeting)12. Participation in financial trainings and relevant
taskforce created pertaining to scope of responsibilities
13. Accounting/audit/finance background is preferred
Financial Operations Analyst
Role DescriptionThe Financial Operations Analyst will be responsible in supporting the MC VP Finance in areas of financial administration and management.
Duration: July 2013 – June 2014 Reports to: Isa (MC VP Finance)
Areas of Responsibility1. Document financial transactions through the
Xero system.2. Reconcile financial discrepancies by collecting
and analyzing account information.3. Prepare quarterly reporting of AIESEC
Singapore’s financials4. Prepare regular disbursements of finances to
relevant stakeholders
Major StakeholdersInternal: MC VP Finance, LCPs, LC VP Finance, membersExternal: Auditor, Board of Advisor, Vendors
Key Performing Indicators5. Accurate entries and management of Xero6. Timely financial reporting and disbursement
Key Learning7. Practical application of financial management skills
(ie, financial tracking, reporting, etc)8. Awareness of the organization’s financial
transactions9. Stakeholder reporting
Expectations10. 10 hours weekly (bi-weekly meeting)11. Participation in the relevant financial trainings
pertaining to scope of responsibilities12. Accounting/finance background is preferred
Fund Manager
Role DescriptionThe Fund Manager will be responsible in supporting the MC VP Finance to manage the available funds for the purpose of scale management and program enhancement.
Duration: July 2013 – March 2014 Reports to: Isa (MC VP Finance)
Areas of Responsibility1. Develop framework, assess application, track
and manage Leadership Development Fund2. Develop framework, assess proposals and
manage Project-Initiative fund3. Develop framework, assess application, track
and mange bursaries4. Analyze investment possibilities and reserve
management
Major StakeholdersInternal: MC VP Finance, LCPs, LC VP Finance, membersExternal: AIESEC alumni, Board of Advisor
Key Performing Indicators5. Effective utilization of funds and bursaries6. Percentage of strategic financial objectives achieved
through funds and bursaries
Key Learning7. Practical application of fund management and
investment management8. Project management
Expectations9. 10 hours weekly (bi-weekly meeting)10. Past Team Leader or EB background is preferred
Online Marketing Manager
Role DescriptionThe Online Marketing Manager will be responsible in supporting the MC VP Youth Marketing to manage and enhance AIESEC Singapore’s online presence.
Duration: July 2013 – June 2014 Reports to: Nada (MC VP Youth Marketing)
Areas of Responsibility1. Manage existing social media and website
content of AIESEC Singapore (ie,Facebook, Twitter, Youtube and LinkedIn)
2. Develop online promotion campaigns /creating quarterly content plan for social media, PPC campaigns, promotion through other fanpages, viral marketing, newsletters/
3. Develop a blog for AIESEC Singapore for the purpose of showcasing impact
4. Monitor social media trends, tools & applications through monthly reporting
Major Stakeholders
Internal: MC VP Youth Marketing, LC VP YMExternal: Social media developer, designer
Key Performing Indicators5. Traffic generated to online platforms managed6. Percentage of growth in application for recruitment
through Online Recruitment System (ORS)7. Timely reporting of social media trends generated
Key Learning8. Practical application of marketing and communication
skills9. Project management10. Management of online platforms
Expectations11. 10 hours weekly 12. Strong interest in marketing/communication13. Prior experience in managing online social media (ie,
Facebook, Twitter, Youtube) is preferred
Graphic Design Manager
Role DescriptionThe Graphic Design Manager will be responsible in supporting the MC VP Youth Marketing in managing the external branding of AIESEC to the youth market.
Duration: July 2013 – June 2014 Reports to: Nada (MC VP Youth Marketing)
Areas of Responsibility1. Design the visual elements and create guidelines
to the Exlore brand (GCDP)2. Create marketing materials and templates for
Explore brand as well as for key events pertaining to the youth market
3. Provide advisory services to LCs on creation of marketing materials
4. Co-deliver education and trainings on design with MC VP YM
Major StakeholdersInternal: MC VP Youth Marketing, LC VP YM, membersExternal: Schools, other student populations
Key Performing Indicators5. No. of applications received based on marketing
materials created6. Quantity and quality of marketing materials created
for Explore brand (GCDP)7. No. of trainings delivered to LC8. No. of brand breaches on marketing guideline
Key Learning9. Brand management10. Practical insights into applying design skills11. Marketing and communication skills
Expectations12. 10 hours weekly (busier during recruitment cycle)13. Strong interest in marketing/communication14. Prior experience in design skills (ie, Photoshop) is
preferred 15. Compatible as a virtual NST role
LEAD Implementer
Role DescriptionThe LEAD Implementer will be responsible in supporting the MC VP Talent Management to manage and enhance the existing LEAD program for the EB and Team Leaders.
Duration: July 2013 – June 2014 Reports to: Kar-Men (MC VP Talent Management)
Areas of Responsibility1. Coordinate the implementation of existing LEAD
for EB with the LEAD partner2. Identify and develop key focus areas of
leadership development for leaders of AIESEC (TL, middle managers, OCP) besides that of EB
3. Pilot new LEAD implementation framework geared at the Team Leaders of AIESEC
4. Engage and grow new/existing LEAD partnerships
Major StakeholdersInternal: MC VP Talent Management, LCPs, EBs, TLsExternal: LEAD partners, training firms
Key Performing Indicators5. Quality of LEAD sessions conducted (feedback)6. Percentage of achievement of LEAD objectives set
out7. Continuity of LEAD partner(s) and its program
Key Learning8. Practical insights into training and development9. Project management10. Stakeholder management
Expectations11. 10 hours weekly 12. Strong interest in training and development13. Participation in trainings (where relevant to areas of
responsibilities)14. Prior experience in Talent Management or Team
Leader/EB background is preferred
Internal Communication Manager
Role DescriptionThe Internal Communication Manager will be responsible in supporting the MC VP Talent Management to manage the internal communication of AIESEC Singapore. This will be crucial in educating and building the identity among members.
Duration: July 2013 – June 2014 Reports to: Kar-Men (MC VP Talent Management)
Areas of Responsibility1. Manage the internal communication platform of
AIESEC Singapore (ie, newsletter, mailchimp, myaiesec.net, etc)
2. Liaise and engage the LCs to develop content for internal communication
3. Develop framework and channels for regular feedback loop within AIESEC Singapore
4. Provide regular reporting of internal communication trends (ie, average response rate, conversations generated, etc)
Major StakeholdersInternal: MC VP Talent Management, MCs, LCPs, EBs, members
Key Performing Indicators5. Quantity of internal communication content generated6. Percentage of engagement with members through
internal communications platform (response rate, no. of feedbacks)
Key Learning7. Practical insights into managing internal
communication channels and platform8. Communication strategy9. Stakeholder management
Expectations10. 5 hours weekly 11. Interested in communication and internal branding
Business Relation (GIPi) Coordinator
Role DescriptionThe Business Relation (GIPi) Coordinator will be responsible in supporting the MC VP Business Relation GIPi to manage and enhance the delivery of GIPi to key stakeholders.
Duration: July 2013 – Aug 2014 Reports to: Rachel (MC VP Business Relations GIPi)
Areas of Responsibility1. Manage national exchange partners accounts (ie,
UBS) in the matching and delivery of GIPi 2. Pioneer customer and partner engagement
initiatives to support business marketing3. Develop existing partnerships to multiple
dimensions (eg: from exhange partner to exchange and learning partner)
4. Enhance GIPi product package to enrich its key value prepositions for its stakeholders
5. Engage relevant stakeholders of GIPi through events organized
Major StakeholdersInternal: MC VP Business Relations, MCs, LC VPs, membersExternal: National partners, other corporates
Key Performing Indicators6. Quantity of partnership delivery (Ie, NPS)7. No. of partnership evolution and growth8. No. of events organized and feedbacks gained from
relevant stakeholders
Key Learning9. Networking with external and internal stakeholders
(ie, companies, interns)10. Partnership management and delivery11. Events management skills
Expectations12. 10 hours weekly 13. Interested in partnership delivery 14. Participation in the relevant trainings conducted15. Prior experience in Business Development, Sales,
ICX or OGX is preferred
Business Marketing (GIPi) Coordinator
Role DescriptionThe Business Marketing (GIPi) Coordinator will be responsible in supporting the MC VP Business Relation GIPi to expand the market outreach of GIPi as a product.
Duration: July 2013 – Aug 2014 Reports to: Rachel (MC VP Business Relations GIPi)
Areas of Responsibility1. Conduct market research of the supply and
demand of GIPi2. Develop focus marketing strategies through
marketing channels (virtual)3. Organize events that specifically targets the
outreach of corporates4. Manage national exchange partners accounts in
the matching and delivery of GIPi
Major StakeholdersInternal: MC VP Business Relations, MCs, LC VPs, membersExternal: National partners, other corporates
Key Performing Indicators5. No. of corporate markets outreach6. Quality of market research output generated 7. Response and outreach of virtual marketing
channels8. No. of events organized and feedbacks gained from
relevant stakeholders
Key Learning9. Networking with external stakeholders (ie,
companies)10. Partnership management and delivery11. Events management skills
Expectations12. 10 hours weekly 13. Interested in partnership delivery 14. Prior experience in Business Development, Sales,
ICX or Information Management is preferred
Questions?
Please refer to the FAQ section of the wiki. You can also contact the MC VPs responsible if you have
specific questions on their NST positions.
For general enquiries about NST application, you can contact Kar-Men ([email protected])!