AIMBR.100 ACCOUNTS PAYABLE APPLICATION SETUPORAERP.com Inc.
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BR.100 Accounts Payable Application Setup
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BR.100 Accounts Payable Application Setup
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Contents
Document Control...................................................................................... iiiApplication Setup Control Sheet - Payables.................................................1AP: Define Invoice Tolerances....................................................................2AP: Define Payment Interest Rates.............................................................3AP: Define Expense Report Templates.......................................................4AP: Define Financial Options......................................................................6AP: Define Accounts Payable Options.........................................................9AP: Define Aging Periods..........................................................................16AP: Define Special Calendars...................................................................17AP: Define Profile Options.........................................................................18Open and Closed Issues for this Deliverable.............................................19
Open Issues.........................................................................................19
Closed Issues.......................................................................................19
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BR.100 Accounts Payable Application Setup
Application Setup Control Sheet - Payables
Environment Name: Machine: Type (definition, execution, or both):
WorkflowSubWorkflow Name
Setup Taskponsibility
Responsibility
QA Due Date
Signature Approval
Setup Accounts Payable
AP: Define Invoice Tolerances
XX_Payables_Superuser XX-XXX-XXXX
XX_Payables_Manager XX-XXX-XXXX
AP: Define Payment Interest Rates
XX_Payables_Superuser XX-XXX-XXXX
XX_Payables_Manager XX-XXX-XXXX
AP: Define Expense XX_Payables_Superuser XX-XXX- XX_Payables_Manager XX-XXX-
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WorkflowSubWorkflow Name
Setup Taskponsibility
Responsibility
QA Due Date
Signature Approval
Report Template XXXX XXXX
AP: Define Financial Options
XX_Payables_Superuser XX-XXX-XXXX
XX_Payables_Manager XX-XXX-XXXX
AP: Define Aging Periods XX_Payables_Superuser XX-XXX-XXXX
XX_Payables_Manager XX-XXX-XXXX
AP: Define Special Calendars
XX_Payables_Superuser XX-XXX-XXXX
XX_Payables_Manager XX-XXX-XXXX
AP: Define Profile Options
XX_Payables_Superuser XX-XXX-XXXX
XX_Payables_Manager XX-XXX-XXXX
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AP: Define Invoice Tolerances
Payables>Setup>Invoice>Tolerances
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax
information.
<PO Matching>
Name Tolerence-Received Goods
Description Tolerance for Received Goods
Type Goods
Use this region to enter percentage-based tolerances for your matching approvals.
Name Tolerances Hold Name Enabled
Ordered (%) (Balnk) Qty Ord No
Maximum Ordered (%) (Balnk) Max Qty Ord No
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Received (%) 2% Qty Rec Yes
Maximum Received (%) (Balnk) Max Qty Rec No
Price (%) 2% Price Yes
Exchange Rate Amount (Balnk) Max Rate Amount No
Shipment Amount (Balnk) Max Ship Amount No
Total Amount (Balnk) Max Total Amount No
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AP: Define Payment Interest Rates
Payables>Setup>Payment>Interest Rates
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.
<Payment Interest Rates>
% (Rate) Effective Dates:From
Effective Dates:To
1% XX-XXX-XXXX XX-XXX-XXXX
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% (Rate) Effective Dates:From
Effective Dates:To
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AP: Define Expense Report Templates
Payables>Setup>Invoice>Expense Report Templates
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to define an expense report template for entering Expense Reports.
<Expense Report Templates>
Operating Unit XXXX
Template Name Consultants Expenditure
Description Expense Incurred for Consultants
Inactive Date
Enable for Internet Expenses
Expense Item Expense Category
Tax Code GL AccountProject Expenditure Type
Policy Schedule
Data Capture Rule
End Date
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Hotel Stay Accomodations XXXX XXXXXX Consultancy Cost (Blank) (Blank) (Blank)
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Continued..
<Expense Report Templates>
GL Account Description
Consultancy Charges
Prompt Justification Required
Require Receipt For
Cash Require Receipt Above
Number of Duplicated Allowed
Viewable from All Templates
Calculate Amount
Apply Receipt Rules to Negative Expense Line
Credir Card Require receipt Above
Consultancy Charges Always Required 1 No Yes Yes No
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AP: Define Financial Options
Payables>Setup>Options>Financials
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to define the options and defaults you use throughout Oracle Applications. You can define defaults in this form to simplify vendor entry, invoice entry, and automatic payments.
<Financial Options>
Use this region to select your defaults for Oracle Financials.
Accounting
Future Period 1
GL Accounts: Liability XX,XXX,XXX.XXXX
GL Accounts: Prepayment XX,XXX,XXX.XXXX
GL Accounts: Bills Payable
(Blank)
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GL Accounts: Discount Taken
XX,XXX,XXX.XXXX
GL Accounts: PO Rate Variance Gain
XX,XXX,XXX.XXXX
GL Accounts: PO Rate Variance Loss
XX,XXX,XXX.XXXX
GL Accounts: Expenses Clearing
(Blank)
GL Accounts: Miscellaneous
(Blank)
GL Accounts: Retainage (Blank)
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Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
RFQ Only Site (Checkmark)
Unchecked
Ship To Location XXX Site
Bill To Location XXX Site
Inventory Organization XXX Org
Ship Via (Blank)
FOB (Blank)
Freight Terms (Blank)
Encumbrance
Use Requisition Encumbrance
Check
Reserve at Completion Check
Use PO Encumbrance Check
Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay value-added-taxes, you do not need to enter information in this region.Error: Reference source not found
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VAT
Member State (Blank)
VAT Registration Number
(Blank)
Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
Business Group XXX Company
Expense Check Address (Picklist)
Office
Use Approval Hierarchies Yes
Employee Number
Method
Automatic
Next Automatic Number ((Blank)
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BR.100 Accounts Payable Application Setup
AP: Define Accounts Payable OptionsPayables>Setup>Options>Payables
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to set control options and defaults used throughout Oracle Payables.
<Payables Options>
Accounting
Use this region to define the default audit information options for your invoice and payment transactions.
Payment Accounting
When Payment is Issued Check
When Payment Clears Check
When Payment is Issued Check
When Payment Clears Check
From payment Discount Select (Radio Button)
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BR.100 Accounts Payable Application Setup
From Supplier Site
Automatic Offset Method
None Select (Radio Button)
Balancing
Account
Discount Method
System Account Select (Radio Button)
Prorate Expense
Prorate Tax
Interest
System Account Select (Radio Button)
Prorate Across Invoices
Prepayment Account
From Supplier Site Select (Radio Button)
From Purchase Order
Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.Error: Reference source not found
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Use Multiple Currencies Check
Require Exchange Rate Entry Uncheck
Calculate User Exchange Rate
Check
Use Invoice Exchange Rate on Prepaid Expense for Tax
Uncheck
Exchange Rate Type Standard
GL Accounts
Realized Gain XX,XXX,XXX.XXXX
Realized Loss XX,XXX,XXX.XXXX
Rounding XX,XXX,XXX.XXXX
Invoice
Main
Confirm Date as Invoice Number Use Batch Controls
Check
Allow Online Validation Check
Allow Document Category Override
Uncheck
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Allow Adjustments to Paid Invoices
Check
Recalculate Scheduled payments
Uncheck
Allow Remit-To Account Override
Check
Receipt Acceptance Days
GL Date Basis
GL Date Basis System Date (Radio Button)
Freight
Freight Account (Blank)
Prepayment
Payment Terms S(Blank)
Settlement Days (Blank)
Tax Difference Account (Blank)
Approval
Use Invoice Approval Workflow
Check
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BR.100 Accounts Payable Application Setup
Allow Force Approval Check
Approval Processing Sequence
Require Validation Before ApprovalGL Date Basis
Check
Require Accounting Before ApprovalGL Date Basis
Uncheck
Matching
Allow Final Matching Uncheck
Allow Distribution Level Matching
Check
Allow Matching Account Override
Uncheck
Transfer PO Descriptive Flexfield Information
Check
Tolerances
Goods Tolerances 0% Tolerance for goods
Services Tolerances 0% Tolerance for services
Interest
Allow Interest Invoices Uncheck
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BR.100 Accounts Payable Application Setup
Minimum Interest Amount*
Interest Invoice Accounts *
Expense
Liability
* Note: No editing allowed unless “Allowed Interest Invoices” box is checked.
Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.
Default Template (Blank)
Apply Advances (Blank)
Automatically Create Employe as Supplier
Payment Terms (Blank)
Pay Group (Blank)
Payment Priority (Blank)
Hold Unmatched Expense Reports
(Blank)
Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.Error: Reference source not found
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Discount
Exclude Tax from Discount Calculation
Uncheck
Single Payment
Allow Pre-Date Uncheck
Allow Void and Reissue Check
Allow Address Change Check
Bank Charges
Enable Bank Charges Deduction from Payment (Checkmark)
Uncheck
Deduct Bank Charge from Payment
Uncheck
Allow Remit-To Supplier Override
Uncheck
Allow Document Category Override
Uncheck
Withholding Tax (Only be applicable if Taxation is required)
Use Withholding Tax
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Allow manual Withholding
Tax Group
Withholding Amount Basis
Include Discount Amount
Include Tax Amount
Apply Withholding Tax
Never Select (Radio Button)
At Invoice validation Time Uncheck
At Payment Time Uncheck
At Invoice Validation amd payment Time
Uncheck
Create Withholding Invoice
Never Select (Radio Button)
At Invoice Validation Time Uncheck
At Payment Time Uncheck
At Withholding Application Uncheck
Withholding Date Basis
Invoice Date Select
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BR.100 Accounts Payable Application Setup
GL Date Uncheck
Include Income Tax Type on Withholding Distributions
Uncheck
Supplier
Use this region to enter or review defaults for your vendors.
Invoice Currency (Blank)
PayGroup (Blank)
Terms Date Basis (Blank)
Pay Date Basis (Blank)
Payment Terms (Blank)
Reports
Report Sorting
Sort by Alternate Field (Blank)
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AP: Define Aging Periods
Payables>Setup>Calendar>Aging Periods
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.
<Aging Periods>
Use this region to define the characteristics of your Aging Periods.
Name Monthly Aging
Description Monthly Aging
Active Check
Column Order Days:From
Days:To
Column Headings:First
Column Heading:Second
1 1 30 1st Bucket
2 31 60 2nd Bucket
3 61 90 3rd Bucket
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4 91 120 4th Bucket
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AP: Define Special CalendarsPayables>Setup>Calendar>Special Calendar
<Customer Short Name> Process:<Process Name>
Business Area: <Business Area>
Date: <Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring payment period definitions.
<Special Calendar>
Calendar Name Special Calendar
Periods Per Year 12
Description
Type of Calendar Recurring Invoices (Select)
Period Year Sequence Start Date End Date System Name Report Run
Dec XXXX 12 01-DEC-XXXX 31-DEC-XXXX Dec-XX
Nov XXXX 11 01-NOV-XXXX 30-NOV-XXXX Nov-XX
Oct XXXX 10 01-OCT-XXXX 31-OCT-XXXX Oct-XX
Sep XXXX 9 01-SEP-XXXX 30-SEP-XXXX Sep-XX
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AP: Define Profile OptionsPayables>Other>Profile<Customer Short Name> Process:
<Process Name>Business Area:
<Business Area>Date:
<Date>
Control Number: <Control Number>
Priority(H, M, L): <Priority (H, M, L)>
Process Owner: <Process Owner>
Description: Use this form to define your Profile options.
<Profile>
Profile Name Default Value
User Value
Budgetary Control Group Standard Blank
MO: Operating Unit XXX-OU Blank
MO: Security Profile XX Company Blank
MO: Default Operating Unit XXX-OU Blank
AP: Notification Recipient E-mail
Blank Blank
AP: Use Invoice Batch Controls
No Blank
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Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
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