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Clearing Hurdles: Maintaining an Ongoing
Relationship between Academic and Athletic
Advisors
NACADA ConferenceDenver, CO
October 5, 2011Kevin Jerrolds
Hadyn SweckerMary Kathryn Borland
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• UAB facts & figures• Advising structure• Athletic Services• Variance of Hurdles • Athletic Advising Model
Overview of Hurdles
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• Student Population• 17,543• 11,028 Undergraduate
• 49 majors• 67 minors• Conference USA• 17 NCAA Division One Sport Teams• 350-370 Student Athletes each year
• Public Institution- Carnegie Classification “very high research activity“
University of Alabama at Birmingham
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• Men• Baseball• Basketball• Football• Golf • Soccer • Tennis
• Women• Basketball• Bowling• Cross Country• Golf• Rifle• Soccer• Softball• Tennis• Track• Sand Volleyball• Volleyball
Conference USA: Division One Sport Teams
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• Decentralized• School, Major, & Program• Professional & Faculty
Advisors • Varied caseloads &
responsibilities• Orientation, FYE, group &
individual meetings, Jump Start
Academic Advising Structure
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• 1 Associate Athletic Director
• 8 Athletic Academic Advisors
• 2 Learning Specialists• 2 part-time
administrative assistants
• 4 Interns
Athletic Advising Structure
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• Academic Planning and Counseling
• Academic Progress Review
• Orientation• Book Distribution
Program• Advising Day
• Tutoring and Study Hall• Academic Mentoring• Team Travel Academic
Support• Jump Start Program• Awards• GradesFirst• Faculty/Staff
Appreciation Day
Athletic Academic Programming
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• Athletics• Academics• Career Development• Community Service• Personal/Professional Development
Life Skills
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• Catalog/Program Changes• Course Offerings/Need• Changing Majors• Check-Sheets/Paperwork• Eligibility• Substitutions• Requirements & Electives
“Major” Hurdles
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• Academic Preparation• Motivation• Feasibility of Goals• Early Alert
“Conditioning & Training” Hurdles
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• Transfer Students• International Students• Honors Students• High Profile Students• DSS Students• Conditionally Admitted Students• First-generation College Students
Population Hurdles
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• Disregard for Academic Advisor• Student Confusion on Roles• Coaches• Faculty
Team Hurdles
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• Committee• Model Development• Online Toolkit
Model Creation
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Academic Advisor Duties• Communicating core, major, minor, elective and
program changes• Access to/awareness of practice schedule• Communicating major/course conflicts with
practice schedule with athletic advisors• Providing athletic advisor with check sheet• Aiding students in course selection which will
keep student on track to meet degree percentage in selected major/minor
• Educating students on prerequisites, major, minor, and program requirements
• Establishing timeline for graduation• Keeping updated notes• Creating academic plans for warning, probation,
suspension• Providing academic plans to athletic advisor as
needed
Athletic Advisor Duties• Obtaining and sending practice schedules and
other scheduling conflicts to academic advisors• Awareness of and communication with
academic advisor on timeline for graduation• Sharing problems, issues, concerns with
academic advisors• Awareness of core, major, minor, elective,
program information• Monitoring student-athlete academic
performance• Referring to tutoring and mentoring• Meeting regularly with coaches to discuss
academic performance, sharing ideas/concerns, academic successes, plans for improvement, communicating major/practice/course/timeline conflicts with coaches
• Referring to outside support i.e. career services• Monitoring eligibility and alerting academic
advisors as needed• Attending Advisor Training
Playbook
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First Semester Freshman Year: Athletic Advisors
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First Semester Freshman Year: Academic Advisors
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Subsequent Semesters: Athletic Advisors
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Subsequent Semesters: Academic Advisors
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Clearing Hurdles: Maintaining an Ongoing
Relationship between Academic and Athletic
Advisors
NACADA ConferenceDenver, CO
October 5, 2011Kevin Jerrolds
Hadyn SweckerMary Kathryn Borland