2012 Budget
Clearview Library District (CLD)
Proudly serving the communities of Windsor, Severance, and West Greeley
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August: Update five-year plan and 2011 forecast on 20th
September: Input from staff, public, and board on 27th
October: First Reading on 25th November: Joint meeting for Public Hearing
Second Reading on 29th December: Approval and certification on
12th
2012 Budget Process
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To provide access to quality library materials and information resources that address the needs and expand the aspirations of the community for lifelong learning, enrichment and pleasure.
The Mission
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Windsor-Severance Library
Clearview Mobile Library & Outreach Services
Virtual Library –www.myclearview.info
The Components
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Increase the visibility of the library and serve an increasing percentage of the district population.
Retain and improve a high level of user satisfaction with an emphasis on customer service.
Achieve higher material circulation with an increasing virtual share.
Goals from our Strategic Plan
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Population and Program Attendees
2008 2009 2010 2011 2012 -
5,000
10,000
15,000
20,000
25,000
CLD Population Program Attendance
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Patrons Served and Physical Circulation
2008 2009 2010 2011 2012 100,000
120,000
140,000
160,000
180,000
200,000
220,000
240,000
260,000
Patrons Served Physical Circula-tion
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Adult Services
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The Adult Services Department acquires and maintains material in a variety of formats to serve the entertainment, enlightenment and informational needs of the people of the Clearview Library District.
The Mission
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Front-lines circulation Readers’ Advisory Basic reference Materials handling Collection development Collection maintenance Adult programming Electronic Resources
The Activities
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Collection quality◦ Increase Best-sellers, DVDs, music, e-books
Customer service◦ Staff increase
Tech Bar Author event
The Goals
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5% collection budget increase Staff increase
◦ Circulation Assistant 32 hrs/week Shelving
The Resources
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Youth Services
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The Youth Services Department provides quality programming and reading, listening and viewing materials for children from birth through age 18, fostering a love of the written word and a desire for life-long learning.
The Mission
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Maintains and orders all children’s materials Designs and maintains children’s space Youth programming
◦ Story-times◦ Homeschool programs◦ Seasonal programs◦ Summer Reading◦ Book Clubs
Volunteer program
The Activities
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Book Club Bags and Story-time Bags Interactive space Collection access (reorganization of
collection) Collection Development
◦ Non-fiction◦ Juvenile Graphic novels◦ Youth Fiction◦ Youth media◦ Supplemental educational materials (Weld Re4
collaboration)
The Goals
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Staff hours increase of 32 hrs per week
The Resources
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Outreach Services
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The Outreach department provides library service to the underserved and facilitates dynamic, non-traditional library services outside of library walls.
The Mission
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The Activities
25/wk full Bookmobile service Community partnerships Daycare story-times School programs and special events Tours Book Clubs Library advocacy
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Increase home daycare service Implement additional school book clubs Test pilot programming in Severance Increase presence at school events Increase large-scale community program
partnerships Mini Tech Bar
The Goals
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Additional 60 hours of staff time per week Funding dedicated to joint sponsorship
programs.
The Resources
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Technical Services
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The mission of Technical Services at Clearview Library District is to organize, preserve, maintain, and provide access to information and technology in all formats in the most efficient and effective ways possible in support of the library’s vision statement and strategic goals; to work cooperatively with other library departments to provide the best library services possible for the users; to follow and support national standards and practice in organizing materials.
The Mission
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Processes and catalogs all new materials Maintains and updates website and catalog Facilitates technology training for staff and
patrons Liaises with TLC and online vendors Collection development Manage the information technology
infrastructure of the library Behind-the-scene activities that e
keep the library running
The Activities
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I.T. vendor (Colorado Network Management) Servers Website Software Hardware Servers Databases PCs Printers Integrated Library System (TLC) Automated Calling System (Phone Tree) RFID (Item Security) Self Checkout System After hours pickup lockers SAM (manages patron access to Internet) Drive Shield (public access PC security)
I.T. Infrastructure
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◦ Cross training all technical services staff in responsibilities of the department
◦ Assess library technology◦ Update of the library’s website◦ Develop technical training classes for public and
staff
The Goals
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Resources for website development 4 hours per week staff increase
The Resources
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Human Resources, Financial Management, and administrative assistance budgeted for an additional 1.5 FTE or 60 hours/week in 2012
How best to accomplish with partnering, consulting, present staff, or additional part-time resources to be determined
Administration
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Property Valuation and Revenue
2007 2008 2009 2010 2011 20120
500
1,000
1,500
2,000
364 416 432 524 478 469
1,565 1,688 1,689
1,982 1,852 1,805
Assessed Valuation $1MLibrary Revenue $1K
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2009 20102011
Budget2011
Projection 2012 Plan Increase %
Revenue $1,689,154 $1,982,481 $1,848,921 $1,852,034 $1,805,163 -$46,871 -2.5%
Expenditures $2,115,779 $1,682,050 $1,724,893 $1,524,105 $1,726,077 $201,972 13.3%
Net -$426,625 $300,431 $124,028 $327,929 $79,086 -$248,843 -75.9%
Overview of the 2012 Budget
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Expenditures 2011 Budget2011
Projection 2012 Plan Increase %
Salaries $871,255 $719,256 $920,822 $201,566 28.0%
Related expenses $164,073 $163,851 $230,205 $66,354 40.5%
Materials/periodicals $129,000 $129,000 $139,000 $10,000 7.8%
Software/tech support $65,000 $60,000 $88,000 $28,000 46.7%
Operating supplies $55,000 $40,000 $45,000 $5,000 12.5%
County treasurer's fee $25,625 $25,625 $27,550 $1,925 7.5%
Electronic databases $25,000 $27,000 $32,000 $5,000 18.5%
Public relations $20,000 $20,000 $20,000 $0 0.0%
Programming $17,000 $15,000 $17,000 $2,000 13.3%
Building costs $66,000 $66,000 $71,000 $5,000 7.6%
Bookmobile costs $25,000 $15,000 $20,000 $5,000 33.3%
Capital outlays $62,000 $45,000 $45,000 $0 0.0%
Debt Service $142,302 $113,373 $0 -$113,373 -100.0%
Other $57,638 $85,000 $70,500 -$14,500 -17.1%
Total $1,582,591 $1,524,105 $1,726,077 $201,972 13.3%
Details on the Expenditures
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Impact on Fund Balances2010
2011 Projection 2012 Plan
Net Revenues vs. Expenditures $300,431 $327,929 $79,086
Operating $302,316 $300,000 $300,000
General Reserve $725,000 $731,000 $732,000
Capital Reserve $250,000 $250,500 $251,000
Long-Term Building $560,000 $883,745 $961,331
Total General Fund $1,837,316 $2,165,245 $2,244,331
High Plains◦ Estimated 2011net of $731K
Budgeted 2011 net of 620K◦ Estimated 2011 ending fund balance of $14.1M
Poudre River◦ Estimated 2010 net of $932K◦ Estimate 2010 ending fund balance of $5.1M
How Do We Compare with Our Neighbors?
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Project 2012 2013 2014 2015 2016
Drop Box $20,000
Computers $20,000 $5,000 $5,000 $20,000 $5,000
Server $7,000
Parking Lot
$30,000
Furnace $35,000
Fixtures $5,000 $15,000 $5,000 $5,000 $5000
Building ???
Total $45,000 $50,000 $45,000 $32,000 $10,000
5 Year Capital Plan
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The Results We Expect
Key Statistics 2009 20102011
Projection 2012 Plan Increase %
District Population 20,963 21,500 21,930 22,369 439 2.0%
Circulation 179,525 215,690 226,828 233,993 7,165 3.2%
Active Borrowers 6,162 6,568 6,854 7,265 411 6.0%
Patrons Served 126,367 171,704 183,500 192,655 9,155 5.0%
Program Attendance 4,127 10,252 14,300 19,050 4,750 33.2%
Virtual Borrowers 247 774 1,300 1,526 226 17.4%
Virtual Circulation 3,600 4,719 1,119 31.1%
Database Usage 8,500 9,700 1,200 14.1%
Circulation per capita◦ 2010: 10.03 vs. 9.94 (average) and 10.03 (75th percentile)◦ 2011: 10.43◦ 2012: 10.55
Visits per capita◦ 2010: 7.7 vs. 7.69 (average) and 9.51 (75th percentile)◦ 2011: 8.4◦ 2012: 8.7
Program Attendance per 1000 residents◦ 2010: 472 vs. 452 (average) and 513 (75th percentile)◦ 2011: 651◦ 2012: 851
How Do We Compare? Colorado Libraries Serving 10,000-24,999 in 2009 or 2010
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“We will try to say yes more than we say no. We can’t always but we will sure try.”
Ann Kling, 2011
Our Philosophy: