2012 Budget

Clearview Library District (CLD)

Proudly serving the communities of Windsor, Severance, and West Greeley

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August: Update five-year plan and 2011 forecast on 20th

September: Input from staff, public, and board on 27th

October: First Reading on 25th November: Joint meeting for Public Hearing

Second Reading on 29th December: Approval and certification on

12th

2012 Budget Process

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To provide access to quality library materials and information resources that address the needs and expand the aspirations of the community for lifelong learning, enrichment and pleasure.

The Mission

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Windsor-Severance Library

Clearview Mobile Library & Outreach Services

Virtual Library –www.myclearview.info

The Components

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Increase the visibility of the library and serve an increasing percentage of the district population.

Retain and improve a high level of user satisfaction with an emphasis on customer service.

Achieve higher material circulation with an increasing virtual share.

Goals from our Strategic Plan

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Population and Program Attendees

2008 2009 2010 2011 2012 -

5,000

10,000

15,000

20,000

25,000

CLD Population Program Attendance

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Patrons Served and Physical Circulation

2008 2009 2010 2011 2012 100,000

120,000

140,000

160,000

180,000

200,000

220,000

240,000

260,000

Patrons Served Physical Circula-tion

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Adult Services

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The Adult Services Department acquires and maintains material in a variety of formats to serve the entertainment, enlightenment and informational needs of the people of the Clearview Library District.

The Mission

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Front-lines circulation Readers’ Advisory Basic reference Materials handling Collection development Collection maintenance Adult programming Electronic Resources

The Activities

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Collection quality◦ Increase Best-sellers, DVDs, music, e-books

Customer service◦ Staff increase

Tech Bar Author event

The Goals

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5% collection budget increase Staff increase

◦ Circulation Assistant 32 hrs/week Shelving

The Resources

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Youth Services

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The Youth Services Department provides quality programming and reading, listening and viewing materials for children from birth through age 18, fostering a love of the written word and a desire for life-long learning.

The Mission

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Maintains and orders all children’s materials Designs and maintains children’s space Youth programming

◦ Story-times◦ Homeschool programs◦ Seasonal programs◦ Summer Reading◦ Book Clubs

Volunteer program

The Activities

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Book Club Bags and Story-time Bags Interactive space Collection access (reorganization of

collection) Collection Development

◦ Non-fiction◦ Juvenile Graphic novels◦ Youth Fiction◦ Youth media◦ Supplemental educational materials (Weld Re4

collaboration)

The Goals

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Staff hours increase of 32 hrs per week

The Resources

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Outreach Services

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The Outreach department provides library service to the underserved and facilitates dynamic, non-traditional library services outside of library walls.

The Mission

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The Activities

25/wk full Bookmobile service Community partnerships Daycare story-times School programs and special events Tours Book Clubs Library advocacy

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Increase home daycare service Implement additional school book clubs Test pilot programming in Severance Increase presence at school events Increase large-scale community program

partnerships Mini Tech Bar

The Goals

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Additional 60 hours of staff time per week Funding dedicated to joint sponsorship

programs.

The Resources

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Technical Services

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The mission of Technical Services at Clearview Library District is to organize, preserve, maintain, and provide access to information and technology in all formats in the most efficient and effective ways possible in support of the library’s vision statement and strategic goals; to work cooperatively with other library departments to provide the best library services possible for the users; to follow and support national standards and practice in organizing materials.

The Mission

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Processes and catalogs all new materials Maintains and updates website and catalog Facilitates technology training for staff and

patrons Liaises with TLC and online vendors Collection development Manage the information technology

infrastructure of the library Behind-the-scene activities that e

keep the library running

The Activities

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I.T. vendor (Colorado Network Management) Servers Website Software Hardware Servers Databases PCs Printers Integrated Library System (TLC) Automated Calling System (Phone Tree) RFID (Item Security) Self Checkout System After hours pickup lockers SAM (manages patron access to Internet) Drive Shield (public access PC security)

I.T. Infrastructure

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◦ Cross training all technical services staff in responsibilities of the department

◦ Assess library technology◦ Update of the library’s website◦ Develop technical training classes for public and

staff

The Goals

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Resources for website development 4 hours per week staff increase

The Resources

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Human Resources, Financial Management, and administrative assistance budgeted for an additional 1.5 FTE or 60 hours/week in 2012

How best to accomplish with partnering, consulting, present staff, or additional part-time resources to be determined

Administration

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Property Valuation and Revenue

2007 2008 2009 2010 2011 20120

500

1,000

1,500

2,000

364 416 432 524 478 469

1,565 1,688 1,689

1,982 1,852 1,805

Assessed Valuation $1MLibrary Revenue $1K

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2009 20102011

Budget2011

Projection 2012 Plan Increase %

Revenue $1,689,154 $1,982,481 $1,848,921 $1,852,034 $1,805,163 -$46,871 -2.5%

Expenditures $2,115,779 $1,682,050 $1,724,893 $1,524,105 $1,726,077 $201,972 13.3%

Net -$426,625 $300,431 $124,028 $327,929 $79,086 -$248,843 -75.9%

Overview of the 2012 Budget

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Expenditures 2011 Budget2011

Projection 2012 Plan Increase %

Salaries $871,255 $719,256 $920,822 $201,566 28.0%

Related expenses $164,073 $163,851 $230,205 $66,354 40.5%

Materials/periodicals $129,000 $129,000 $139,000 $10,000 7.8%

Software/tech support $65,000 $60,000 $88,000 $28,000 46.7%

Operating supplies $55,000 $40,000 $45,000 $5,000 12.5%

County treasurer's fee $25,625 $25,625 $27,550 $1,925 7.5%

Electronic databases $25,000 $27,000 $32,000 $5,000 18.5%

Public relations $20,000 $20,000 $20,000 $0 0.0%

Programming $17,000 $15,000 $17,000 $2,000 13.3%

Building costs $66,000 $66,000 $71,000 $5,000 7.6%

Bookmobile costs $25,000 $15,000 $20,000 $5,000 33.3%

Capital outlays $62,000 $45,000 $45,000 $0 0.0%

Debt Service $142,302 $113,373 $0 -$113,373 -100.0%

Other $57,638 $85,000 $70,500 -$14,500 -17.1%

Total $1,582,591 $1,524,105 $1,726,077 $201,972 13.3%

Details on the Expenditures

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Impact on Fund Balances2010

2011 Projection 2012 Plan

Net Revenues vs. Expenditures $300,431 $327,929 $79,086

Operating $302,316 $300,000 $300,000

General Reserve $725,000 $731,000 $732,000

Capital Reserve $250,000 $250,500 $251,000

Long-Term Building $560,000 $883,745 $961,331

Total General Fund $1,837,316 $2,165,245 $2,244,331

High Plains◦ Estimated 2011net of $731K

Budgeted 2011 net of 620K◦ Estimated 2011 ending fund balance of $14.1M

Poudre River◦ Estimated 2010 net of $932K◦ Estimate 2010 ending fund balance of $5.1M

How Do We Compare with Our Neighbors?

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Project 2012 2013 2014 2015 2016

Drop Box $20,000

Computers $20,000 $5,000 $5,000 $20,000 $5,000

Server $7,000

Parking Lot

$30,000

Furnace $35,000

Fixtures $5,000 $15,000 $5,000 $5,000 $5000

Building ???

Total $45,000 $50,000 $45,000 $32,000 $10,000

5 Year Capital Plan

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The Results We Expect

Key Statistics 2009 20102011

Projection 2012 Plan Increase %

District Population 20,963 21,500 21,930 22,369 439 2.0%

Circulation 179,525 215,690 226,828 233,993 7,165 3.2%

Active Borrowers 6,162 6,568 6,854 7,265 411 6.0%

Patrons Served 126,367 171,704 183,500 192,655 9,155 5.0%

Program Attendance 4,127 10,252 14,300 19,050 4,750 33.2%

Virtual Borrowers 247 774 1,300 1,526 226 17.4%

Virtual Circulation 3,600 4,719 1,119 31.1%

Database Usage 8,500 9,700 1,200 14.1%

Circulation per capita◦ 2010: 10.03 vs. 9.94 (average) and 10.03 (75th percentile)◦ 2011: 10.43◦ 2012: 10.55

Visits per capita◦ 2010: 7.7 vs. 7.69 (average) and 9.51 (75th percentile)◦ 2011: 8.4◦ 2012: 8.7

Program Attendance per 1000 residents◦ 2010: 472 vs. 452 (average) and 513 (75th percentile)◦ 2011: 651◦ 2012: 851

How Do We Compare? Colorado Libraries Serving 10,000-24,999 in 2009 or 2010

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“We will try to say yes more than we say no. We can’t always but we will sure try.”

Ann Kling, 2011

Our Philosophy: