Connecting the Dots –PAS 55, ISO 55000 and GFMAM
Arnold Botha
Karl Nepgen
Workshop Objectives
• To get a better understanding of the three asset management documents: PAS 55, ISO 55000 and GFMAM’s Landscape with its 39 Subjects
• To understand how these documents relate or differ
• To form an opinion about their relevance to you
• To know how to use these documents to develop an asset management strategy
Workshop Programme
• Introduction and objectives - AB
• What are the dots? - AB– PAS 55, ISO 55000 and GFMAM’s 39 Subjects
• Defining the dots:– 39 Subjects overview - AB
– ISO 55000 overview - KN
– PAS 55 overview - AB
• Connecting the dots (Group exercise)
• Using the dots– Develop an AM Strategy - KN
• Wrap-up and close - AB
What are the dots?- PAS 55, ISO 55000 and 39 Subjects
Definition: Asset
An item, thing or entity that has potential or actual value to an organisation- Assets- Asset types- Asset systems- Portfolio of assetsNote: The value changes over time –depreciation or impairment
Definition: Asset Management
The coordinated activities of an organisationto realise value from its assets.
Asset management translates the organization’s objectives into asset-related decisions, plans and activities, using a risk based approach.
Note: Realisation of value normally involves a balancing of costs, risks and performance. This balancing might need to be considered over different time frames.
ISO 55000:2014
Definition: Asset Management System
A set of interrelated or interacting elements of an organisation to establish asset management policies and objectives, as well as the processes to achieve those objectives
Note: The asset management system is a subset of asset management
Asset Management Elements
Source: ISO 55000:2014
A Standard for Asset Management?
A Standard for Asset Management?
PAS = Publically Available Specification
Released by the British Standards Institution (BSI)
Led by the Institute of Asset Management (IAM)
Used input from global experts
Released in 2004, revised in 2008
Applicable to any organisation where physical assets are critical for success
Available from IAM at GBP145 (members) and GBP 185 (non-members)
What is PAS 55:2008?
www.theiam.org
Part 1: Specification(What to do)
PAS 55 Part 1 and Part 2
Part 2 – Guidelines (How to do it, with examples)
• Superseded by ISO 55000
• Many organisations still using it as a guideline for an AM system
• Organisations will change from PAS journey to ISO journey
• Will probably disappear in future
What is the current status of PAS 55?
History of ISO 55000/1/2
• 2004: PAS 55 published by BSI
• 2008: PAS 55 V2 released
• 2009: BSI proposed PAS 55 as the basis for an AM standard
• Jul 2010: Preliminary meeting of ISO AM Committee in London
• Sept 2010: ISO approval of TC251
• Jan 2011: 1st working draft of ISO 55000/1/2 released
• Jan 2014: Final release
What is ISO 55000/1/2
“This international standard specifies the requirements for the establishment, implementation, maintenance and improvement of a management system for asset management, referred to as an ‘asset management system’.”
ISO 55001:2014
What is ISO 55000/1/2
ISO 55000:2014Asset management – Overview, principles and terminology
ISO 55001:2014Asset management – Management systems - Requirements
ISO 55002:2014Asset management – Management systems - Guidelines for the application of ISO 55001
Global Forum on Maintenance and Asset Management (GFMAM)
Vision To be a worldwide community of organisations providing leadership for maintenance and asset management communities
http://www.gfmam.org
The Asset Management Landscape
• Overview of AM and its features
• Set of AM subjects and principles
• Framework for AM training
• Baseline for customisation by members for specific environment
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
24. Asset Information Systems 25. Data and Information Management
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
Application of the Landscape DocumentO
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Asset Management Elements
GFMAM’s 39 Subjects
ISO 55000&
PAS 55
GFMAM’s 39 Subjects
Defining the dots- 39 Subjects Overview
1. Asset Management Policy2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
Organisational strategic plan (OSP)Vision, mision, values, business policies, goals and the management of its risks
Asset management policyMandated principles and requirements related to the assets and the framework for control
Create / acquire
Utilise
Asset management objectivesSpecific and measurable outcomes required of assets, asset systems and asset management systems
Asset management strategyChosen long term approach and optimal scheme to apply the AM policy and support the OSP
Asset management plansWhich activities and associated resources shall be applied by whom and when to implement the asset
management strategy and deliver the asset management objectives
Maintain
Renew / dispose
Org
anis
atio
nal
val
ues
, go
als
and
ris
k p
olic
y
FunctionalPolicies/strategies
StandardsProcesses
Procedures
Portfolio of asset systems and individual assets
ImplementationLife cycle activities Assets
Planning
PAS
55
:20
08
Asset Management Strategic Planning
Assessment: Current reality
Vision: AM policy
Asset management strategy
Asset Management Strategic Planning
Year 1Year 1Year 1 initiatives
Year 2Year 2 initiatives
Year 3Year 3 initiatives
Gap analysis
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
3. Demand Analysis
“The processes an organisation uses to both assess and influence the demand for, and level of service from, an organisation’s assets.”
Demand analysis typically includesthe analysis of future demand for theproducts or services being offeredand the requirements this demandwill place on the asset portfolio.
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
Asset Life Cycle Management
Asset portfolio management
Capital investment decisions
Specification and design
Asset creation and acquisition
Installation and
commissioning
Operation and maintenance
Capexbudgeting
Capital project management
Asset investment management
New requests
Replacementrequests
Fundedprojects
Whole life costing
Asset life cycle strategy
Decommis-sioning
and disposal
Asset value optimisation
Handover
Demand analysis
13. Systems Engineering
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
A Framework for Maintenance Management
Measuring Maintenance
KPIs
Reliability Engineering
Operations & Maintenance
Decision Making
Measuring Maintenance
KPIs
Annual Assessment
Maintenance Delivery
Internal Resources
Material Management
Measuring Maintenance
KPIs
External Resources
Maintenance Strategy
Strategic Maintenance Management
Technical Maintenance Management
Operational Maintenance Management
Resourcing strategy &Resource Management
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
Shutdown and Outage Management
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
Technical Standards and Legislation
Identify applicable legal, regulatory and statutory AM requirements
Incorporate into the AM system
Communicate to all stakeholders
Keep it up to date
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
“A management process for establishing and maintaining consistency of a product’s or asset’s physical and functional attributes with its
design and operational information throughout its life.”
14. Configuration Management
Configuration Management Planning
Configuration Identification
Configuration Status Accounting
Configuration Audits
Define the product and its configuration documentation
identification
Provide status and information about a product and its
configuration documentation
Verify consistency of configuration documentation
Control changes to a Product and its configuration
documentation
Configuration Control
1. Asset Management Policy 2. Asset Management Strategy and Objectives
3. Demand Analysis 4. Strategic Planning
5. Asset Management Planning
8. Lifecycle Value Realisation
10. Shutdowns and Outage Strategy
7. Operations and Maintenance Decision-Making
6. Capital Investment Decision-Making
9. Resourcing Strategy
17. Asset Operations
16. Reliability Engineering
11. Technical Standards and Legislation
15. Maintenance Delivery
13. Systems Engineering
12. Asset Creation and Acquistioning
14. Configuration Management
18. Resource Management
19. Shutdown and Outage Management 20. Fault and Incident Response
21. Asset Decommissioning and Disposal
GFMAM’s 39 Subjects
“Responding to failures and incidents in a systematic manner, including incident detection and identification, fault analysis, use of standard responses, temporary and permanent repairs
as well as taking over and handing back of sites.”
20. Fault and Incident Response
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
Information Management Subjects
• 22. Asset Information Strategy: The strategic approach to the definition, collection, management, reporting and overall governance of asset information necessary to support the implementation of an organisation’s asset management strategy and objectives.
• 23. Asset Information Standards: The specification of a consistent structure and format for collecting and storing asset information and for reporting on the quality and accuracy of asset information.
Information Management Subjects
• 24. Asset Information Systems: The asset information systems an organisation has in place to support the asset management activities and decision-making processes in accordance with the Asset Information Strategy.
• 25. Data and Information Management: The data and information held within an organisation’s asset information systems and the processes for the management and governance of that data and information.
Information Management
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
“The processes used by an organisation to ensure all asset management activities that are outsourced are aligned with the asset management objectives of the organisation and to monitor the outcomes of these activities against these objectives.”
26. Procurement and Supply Chain Management
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
People Subjects
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis
33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
Risk Management
Management of Change
“An organisation’s processes for the identification, assessment, implementation and communication of
changes to people, processes and assets.”
Increased
risk
Decreased
risk
Asset management changes
Assets
Processes
Procedures
Organisational structures
Outsourcing
New EAMS
Other software tools
Formal change control process
Risk assessment
Mitigation and control activities
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
“The interdisciplinary, collaborative processes used by an organisation to ensure an enduring, balanced approach to economic activity, environmental responsibility and social progress to ensure all activities are sustainable in perpetuity.”
33. Sustainable Development
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
Performance Monitoring
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
37. Management Review, Audit and Assurance
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
“An organisation’s processes for defining and capturing as built, maintenance and renewal unit costs and the methods used by an organisation for the valuation and depreciation of its assets.”
38. Asset Costing and Valuation
“An organisation’s processes for defining and capturing as built, maintenance and renewal unit costs and the methods used by an organisation for the valuation and depreciation of its assets.”
38. Asset Costing and Valuation
“An organisation’s processes for defining and capturing as built, maintenance and renewal unit costs and the methods used by an organisation for the valuation and depreciation of its assets.”
38. Asset Costing and Valuation
31. Risk Assessment and Management
26. Procurement and Supply Chain Management
25. Data and Information Management 24. Asset Information Systems
23. Asset Information Standards22. Asset Information Strategy
27. Asset Management Leadership
30. Competence Management
28. Organisational Structure
36. Asset Management System Monitoring
34. Management of Change 35. Assets Performance and Health Monitoring
37. Management Review, Audit and Assurance
38. Asset Costing and Valuation 39. Stakeholder Engagement
32. Contingency Planning and Resilience Analysis 33. Sustainable Development
GFMAM’s 39 Subjects (continued)
29. Organisational Culture
39. Stakeholder Engagement
Engage employees and other stakeholders
Regularly communicate AM policy, strategy, objectives and plans
Consult them before decisions
Defining the dots- ISO 55000 Overview
ISO 55002:2014Appendix B
Clause 4: Context of the Organisation
4.1 Understanding the organisation and its context
• Align AM objectives with organisational objectives (clear line of sight)
• Identify and record relevant external issues- legislation, future demand, regulatory requirements, technology trends, environmental issues
• Identify and record relevant internal issues- Organisational structure, culture, policies/procedures, risks, information systems, age of assets, competencies, labour issues
Clause 4: Context of the Organisation
4.2 Understanding the needs of stakeholders
• Identify relevant internal stakeholders - eg engineering, accounting, unions, supervisors, shareholders
• Identify relevant external stakeholders - eg customers, suppliers, government, local communities, banks
• Document their asset management expectations
• Define criteria for decision making and prioritisation
• Plan for their communication and reporting requirements
• Evidence that these needs have been considered in AM activities
Clause 4: Context of the Organisation
4.3 Determining the scope of the AM system
• Define the assets and asset portfolio covered by the AM system
• Define responsibilities for asset management (internal/external)
• Define the period of responsibility and liability for assets
• Define the interaction with other management systems (eg qualityand environment) with clear boundaries
Clause 4: Context of the Organisation
4.4 Asset management system
• Refer to the initial ISO 55001 assessment and gap analysis
• Documented asset management strategy- clear AM objectives- prioritised initiatives to achieve these objectives- prioritised initiatives to establish the asset management system
Clause 5: Leadership
5.1 Leadership and commitment
• Demonstrate priority and commitment
• Clear asset management policy and strategy
• Decisions regarding AM issues
• Risk management
• Communication of the plans
• Provision of sufficient resources
• Regular review of progress and performance
Clause 5: Leadership
5.2 Policy
• Documented AM policy
• Vision of asset management (statement of intent)
• Framework for asset management decision making
• Aligned with corporate objectives
• Commitment to continual improvement
• Communicated to all stakeholders to ensure understanding
• High visibility and dynamic review process
Clause 5: Leadership
5.3 Organisational roles, responsibilities and authorities
• Organisational structure for key asset management functions
• Clear roles and responsibilities for asset management
• Clear roles and responsibilities for the asset management system
• Clear statement about delegation and financial authorities
Clause 6: Planning
6.1 Actions to address risks for the AM system
• Clearly defined organisation-wide risk-based methodology
• Define risk assessment criteria
• Process to identify potential asset-related risks
• Process to analyse potential risks (likelihood and consequences)
• Process to identify appropriate treatment actions
• Process for monitoring and control
Clause 6: Planning
6.2.1 Asset management objectives
• Align AM objectives with organisational objectives
• Select KPIs to measure
• Asset performance
• Success of the asset management system
• Set SMART targets
• Establish the required information systems and reports
• Deploy these KPIs throughout the AM organisation
Clause 6: Planning
6.2.2 Planning to achieve the objectives
• Plans to achieve the AM policy, strategy and objectives
• Plans to implement/improve the asset management system
• Asset-specific or asset portfolio specific plans
• All plans with responsibilities, resources and time scales
• Identify and treat the risks in these plans.
Clause 7: Support
7.1 Resources
(Resources = people, funding, spares, facilities, tools, equipment)
• Resources required to implement the AM system are defined
• Resources required to achieve the AM objectives are defined
• Sufficient resources are available to execute the plans(Consider outsourcing/renting resources if necessary)
Clause 7: Support
7.2 Competence
• Establish a competency management system
• Determine competencies required for all AM responsibilities and financial authorities
• Identify the competency gaps
• Develop training plans- induction- formal internal/external training- on the job coaching
• Establish sufficient training systems and material
Clause 7: Support
7.3 Awareness
• All people involved in asset management should be aware of:
• the asset management policy and objectives
• their roles and how they contribute to achieving it
• their work activities and associated risks
• the implications of not achieving the policy and objectives
• There should be clear evidence that this awareness was created through communication, induction and training
Clause 7: Support
7.4 Communication
• Develop internal and external AM communication plans:
• What to communicate
• When to communicate
• Audience
• Communication method
• The communication should cover the AM policy/strategy/plans, as well as regular update on progress against these
Clause 7: Support
7.5 Information requirements
• Need a formal information management plan
• Identify data and information required for:
• assets (attributes, supplier details, location, condition, value)
• asset management (failures, maintenance plan, costs, risks)
• AM system (plans, procedures, compliance)
• Establish the required information systems and reports to ensure data accuracy, velocity, consistency, validation and archiving
Clause 7: Support
7.6 Documented information
• Need a formal document management plan
• Identify asset-related documents required
• Internal: specifications, policies, drawings, plans
• External: legislation, regulations, OEM manuals, standards
• Set up a formal document control systems
• Ensure good accessibility and distribution to the appropriate people
• Set up a formal configuration management system
• Determine how long to keep documents
Clause 8: Operations
8.1 Operational planning and control
• Formally document processes to plan and control operational actions:
• Execute asset management plans (6.2)
• Manage risks (6.1)
• Corrective and preventive actions (10.1 and 10.2)
• Keep records of all activities
• Cover whole life cycle: acquire, operate, maintain, decommission
Clause 8: Operations
8.2 Management of change
• Effective configuration management process
• Maintain interdependency heat maps
• Consider risks associated with any changes to the organisation, equipment or process
• Also consider the impact on other assets and the AM system
• Treat/Mitigate the consequences if required
• Keep records and show examples of how the implications/risks were addressed
Clause 8: Operations
8.3 Outsourcing
• Specify which asset management activities to outsource
• Clearly defined process and responsibilities to manage outsourcing
• KPIs and SLAs
• Roles and responsibilities
• Contract administration
• Information sharing
• Work and performance management processes
• A formal process to manage contracting risks
Clause 9: Performance evaluation
9.1 Monitoring, measurement, analysis and evaluation
• Set up KPIs with targets and reports to measure
• performance of assets
• success of the asset management system vs strategy/objectives
• compliance to regulatory requirements
• Set up meetings on all levels to discuss these KPIs
• Document actions to address gaps
Clause 9: Performance evaluation
9.2 Internal audit
• Establish an internal audit process and responsibilities for:
• Compliance to ISO 55001
• Compliance to internal policies and procedures
• Agree and document actions to address shortcomings
Clause 9: Performance evaluation
9.3 Management review
• Top management must have regular reviews of the AM system:
• Audits
• KPIs
• Non-conformities
• Progress with asset management plans
• Continual improvements
• Risks and treatment plans
• Keep minutes of reviews and action plans
Clause 10. Improvement
10.1 Non-conformity and corrective action
• For all non-conformities or incidents in assets, asset management or asset management system, implement processes to:
• Take action to control and correct it
• Do a root cause analysis if appropriate
• Implement any actions required
• Keep records of the process
Clause 10. Improvement
10.2 Preventive action
• Establish processes to pro-actively identify potential failures :
• Identify potential failures (reliability analysis)
• Determine their probability and consequences (FMECA)
• Identify preventive action if appropriate (RCM)
• Monitor the effectiveness of the preventive actions
• Maintain records of such analysis and action plans
Clause 10: Improvement
10.3 Continual improvement
• Implement top-down and bottom-up processes to drive continual improvements:
• Reactively based on measures or non-conformities
• Proactively based on suggestions
• Keep records of all improvement analysis and actions
• Seek and acquire new knowledge about asset management technology and processes- benchmarking, conferences, R&D, consultants, publications
Defining the dots- PAS 55 Overview
Structure of PAS 55:2008 (Clause 4)
4.2 AM Policy4.3 AM Strategy, Objectives and Plans
Organisational strategic plan (OSP)Vision, mision, values, business policies, goals and the management of its risks
Asset management policyMandated principles and requirements related to the assets and the framework for control
Create / acquire
Utilise
Asset management objectivesSpecific and measurable outcomes required of assets, asset systems and asset management systems
Asset management strategyChosen long term approach and optimal scheme to apply the AM policy and support the OSP
Asset management plansWhich activities and associated resources shall be applied by whom and when to implement the asset
management strategy and deliver the asset management objectives
Maintain
Renew / dispose
Org
anis
atio
nal
val
ues
, go
als
and
ris
k p
olic
y
FunctionalPolicies/strategies
StandardsProcesses
Procedures
Portfolio of asset systems and individual assets
ImplementationLife cycle activities Assets
Planning
PAS
55
:20
08
4.3.4 Contingency Planning
Structure of PAS 55:2008 (Clause 4)
4.4.1 Structure, Authority and Responsibilities
Top management commitment to AM
Senior manager with AM accountability
Clear, documented AM responsibilities
Efficient, cross-functional AM structure
Adequate resources
4.4.2 Outsourcing of AM Activities
Outsourcing scope and boundaries
Knowledge sharing with service providers
Clear responsibilities
4.4.3 Training, Awareness and Competence
Competency definition
Competency measurement
Training
Assessment
AM awareness
4.4.4 Communication, Participation and Consultation
Engage employees and other stakeholders
Regularly communicate AM policy, strategy, objectives and plans
Consult them before decisions
4.4.5 AM System Documentation
Establish, implement and maintain up-to-date documentation to ensure that the AM system can be adequately understood, communicated and operated.
PAS 55-1:2008
AM policy, strategy, objectives and plans
Procedures
Work instructions
Drawings
Records (4.6.6)
Functional policies
4.4.6 Information Management
4.4.7 Risk Management
4.4.8 Legal and Other Requirements
Identify applicable legal, regulatory and statutory AM requirements
Incorporate into the AM system
Communicate to all stakeholders
Keep it up to date
4.4.9 Management of Change
Where existing arrangements are revised, or new arrangements are introduced that could have an impact on asset management activities, the organisation shall assess the associated risks before the arrangements are implemented.
Increased
risk
Decreased
risk
Asset management changes
Assets
Processes
Procedures
Organisational structures
Outsourcing
New EAMS
Other software tools
Formal change control process
Risk assessment
Mitigation and control activities
Structure of PAS 55:2008 (Clause 4)
4.5.1 Life Cycle Activities
Creation, acquisition or enhancement of assets
Utilisation of assets
Maintenance of assets
Decommissioning and/or disposal of assets
4.5.2 Tools, Facilities and Equipment
Identify tools, facilities and equipment required for asset management
Acquire them
Maintain them
Calibrate them
Structure of PAS 55:2008 (Clause 4)
Reactive monitoring of
•asset failures or deterioration
•problems in the AM system
•lagging KPIs
Recording of data for root cause analysis
Pro-active monitoring ensures
•assets are performing per standard
•AM system is working and strategy /objectives are met
•leading KPIs
4.6.1 Performance and Condition Monitoring
Deploy AM objectives as AM KPIs throughout organisation
4.6.2 Investigating of Asset-related Failures, Incidents and Non-conformities
Mitigate consequences
Analyse root causes
Prevent recurrence
Communicate findings
Define Measure Analyse Improve Control
4.6.3 Evaluation of ComplianceThe organisation shall establish, implement and maintain process(es) and/or procedure(s) for evaluation of its compliance with applicable
legal and other regulatory or absolute requirements, and shall determine the frequency of such evaluations. The organisation shall
keep records of the results of these evaluations.PAS 55-1:2008
4.4.8 Legal and other requirements
4.6.4 Audit
Regular AM audits by “independent persons”
Achieved AM policy, strategy and objectives?
Compliance with PAS 55?
Corrective actions
Report to management
Results communicated
4.6.5 Improvement Actions
Corrective actions
Preventive actions
Follow-up
Non-conformance and incident analysis
Monitor/Communicate
Continual improvement(research/benchmarking)
Define Measure Analyse Improve Control
4.6.6 Records
The organisation shall establish and maintain records as necessary to demonstrate conformance to the requirements of its asset
management system and Clause 4 of this PAS.PAS 55-1:2008
Incidents/Accidents
Training provided
Maintenance done
Inspections
Calibrations
Audits
Customer complaints
Risk assessments
Structure of PAS 55:2008 (Clause 4)
4.7 Management Review
Connecting the Dots- Group Exercises
Group 1
• On Hand-out Sheet 1 link the clauses of PAS 55 to the clauses of ISO 55001 by “connecting the dots”
Group Exercises
Group 2
• On Hand-out Sheet 2 link the 39 Subjects to the clauses of ISO 55001 by “connecting the dots”
Using the Dots- Develop an Asset Management Strategy
“ If you do not know where you are going, any road will take you there.”
Alice in Wonderland
PAS view: Asset Management SystemOrganisational strategic plan (OSP)
Vision, mision, values, business policies, goals and the management of its risks
Asset management policyMandated principles and requirements related to the assets and the framework for control
Create / acquire
Utilise
Asset management objectivesSpecific and measurable outcomes required of assets, asset systems and asset management systems
Asset management strategyChosen long term approach and optimal scheme to apply the AM policy and support the OSP
Asset management plansWhich activities and associated resources shall be applied by whom and when to implement the asset
management strategy and deliver the asset management objectives
Maintain
Renew / dispose
Org
anis
atio
nal
val
ues
, go
als
and
ris
k p
olic
y
FunctionalPolicies/strategies
StandardsProcesses
Procedures
Portfolio of asset systems and individual assets
ImplementationLife cycle activities Assets
Planning
PAS
55
:20
08
ISO 55002:2014Appendix B
ISO 55000 view
ISO 55002:2014Appendix B
ISO 55000 view
ISO 55002:2014Appendix B
ISO 55000 view
The road mapping process …
The road mapping process …Organisation
overallOrganisation overall
Organisation BU specific
Organisation BU specific
Assessment Methodology
KPA:Asset Care Plans
KPA:Asset Care Plans
Stabilising
KPA:Asset Care Plans
Best practices Key performance indicators
Current profile
Targetprofile
KPAAsset Care Plans
Preventing
Implement improvement actions
• Training and workshops• System and tools• Improvement projects• Business processes
Identify and remove performance barriers
• Method• Measure• Medium
• Man• Machine• Material
Maturity assessment
Developing the AM Strategy
Resourceconstraints
Example from AM Strategy: Prioritisation
Gap analysis
Action plan
Thank you for your participation!Karl and Arnold