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DESIGNING
POWERPOINT SLIDES
Factors
Critique
Text to PowerPoint
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Factors in Designing PowerPoint Slides
Content
Structure
Colours
Visuals
Language
Fonts
Effects
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Content
information is concise
information is accurate
key points are bulleted
indicate sources
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Structure
layout organisation is consistent
first slide introduces topic
last slide closes presentation
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Colours
number of colours is limited
words and visuals are not affected
colour contrast aids reading
colour choice is appropriate to topic
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Visuals
graphics and photos suit topic and purpose
graphics and photos are not pixelated
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Language
bulleted points have parallel structures
grammar is correct
spelling is correct
punctuation is correct
jargon is avoided (unless appropriate)
redundant words are removed
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Fonts
font types suit the topic and purpose
font sizes are large and legible
font types are varied (for contrast and
emphasis)
font sizes varied (for contrast and emphasis)
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Effects
animations suit topic and purpose
effects are used sparingly
sounds are avoided
slide transitions are consistent
bulleted points appear one by one
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PowerPoint Critique Exercise
Identify the problems in the speech
slides on the Atkins Diet
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Converting Text to PowerPoint Slides
Leave out examples if not important just mention verbally
Summarize important examples into bulleted short phrases elaborate verbally
Bullet not more than 6 lines on each slide if possible
Standardise bullets (parallel structure) e.g. each bullet has a capitalised first letter
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BREAK
10.00 – 10.15
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Text to PowerPoint Exercise
Prepare slides for the body of a speech to
stop animal testing
Text: “A Cruel Hoax” by Eric Bahrt
Group work:
Select 3 main points for ONE area below: interesting information
relevant statistics
other people‟s views
problems
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Interesting Information
Drugs that help humans but hurt/kill animals
Drugs that help animals but hurt/kill humans
Cancer research cures mice cancer but not human cancer
Low-fat vegan diet and exercise can cure breast cancer
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Relevant Statistics
9 out of 10 drugs safe for animals fail in human trials
100,000 Americans are killed by drugs tested safe for animals every year
4 million Americans are hospitalised after taking drugs tested safe for animals every year
80% of cancer is preventable
Only 2 or 3% of cancer is due to genetics
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Other People’s Views
Dr Roy Kupsinel
US National Cancer Institute
Dr Linus Pauling (Nobel Prize winner)
Dr Richard Peto
Ruth Heidrich
British Medical Journal
British House of Lords
Hans Ruesh (writer)
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Problems
Drugs tested safe for animals hurt or kill
humans
Misinformation on smoking
relationship among smoking, animals and humans
Misinformation on heart disease
relationship among heart disease, animals and
humans
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How to Develop Each Main Point?
Example:
Drugs that help humans but hurt/ kill animals
Tylenol/ Aspirin
Dristan
Eye drops
Penicillin Advil/ Motrin
The drugs must be shown as not everyone knows them
The animals and drug effects can be verbally explained
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How to Incorporate Evidence
Content, structure, fonts, language, sound and visual effects and colours must be appropriate to the presentation topic and purpose
Evidence help audience follow the gist of the presentation
Speaker must use the slides to explain, elaborate on or discuss the key points instead of merely reading from the slides
Speaker must maintain eye contact with the audience while talking from the slides
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LUNCH
12.00 – 14.00
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PowerPoint Delivery
What should you do when delivering a
PowerPoint presentation?
1. talk to yourself or to your audience?
2. interact with your audience?
3. merely read what is on the slides?
4. refer to note-cards? How frequently?
5. refer to the slides when you are elaborating on the
points?
6. explain the slides?21
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7. elaborate on the points given in the slides?
8. block the audience‟s view of the slides?
9. maintain sufficient eye-contact with the audience?
10. use appropriate hand gestures when he referred to the slides?
11. look at the slides most of the time?
12. display distracting mannerisms? (e.g. too much movements?)
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Create a checklist of ‘Do’s for PowerPoint Presentation
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Checklist: Do’s for PowerPoint Presentation
1. The presenter looks confident.
2. The presenter has audience awareness – he relates to and „talks‟ to the audience.
3. The presenter elaborates on the key points given in the slides.
4. The presenter explains, where necessary, the points given in the slides.
5. The presenter does not rely on note cards, but talks from the points given in the slides.
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6. The presenter uses the appropriate hand gestures when he refers to the slides.
7. The presenter maintains sufficient eye contact with the audience, while using the slides.
8. The presenter does not block the audience‟s view of the slides.
9. The presenter flashes the points one by one.
10. The presenter ensures that the slides play a supporting role instead of distracting the audience.
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BREAK
15.30 – 15.45
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Presentation Disasters
Most presentation disasters can be resolved
comfortably if you:
keep smiling
know exactly what your main point is
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In groups, discuss how you would
remedy each of the following problems.
1. You lose your train of thought mid-sentence.
2. You plan to work through a handout page by
page; people are moving ahead at their own
pace.
3. Several people start a side conversation
while you are speaking.
4. You drop your cue cards on the floor.
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You lose your train of thought mid-sentence.
Smile, say "excuse me" and start again
Keep in mind that everyone in the room has lost
track of an idea at least once.
People want you to succeed and are
sympathetic
Keep smiling
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You plan to work through a handout page by page;
people are moving ahead at their own pace.
People will read the printed material if given don't provide handouts until after the presentation is over
Give a rough idea of where different parts are located in a booklet before you begin.
Hold your copy up on an easel and point to parts of charts or graphs.
Say "And you can see on page ___ that..." occasionally
Don't try to bury anything at the end of of your handout – like cost or fees If people don't find what they want at the beginning they go
immediately to the end
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Several people start a side conversation
while you are speaking.
Hope that someone else will stop them
Or
When all else fails, try to acknowledge that things are out of control and ask the group whether a new meeting should be scheduled.
Or
In the following order:
Ask if there are questions.
Ask if you can do anything to clarify.
If they will not stop and you are standing, continue your presentation but try to move nearer to them.
Lower your voice or pause.
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You drop your cue cards on the floor.
Make a joke about your clumsiness, pick
them up and take a few moments to put them
in order.
(Make sure you have numbered them).
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Preparation of PowerPoint Slides
Convert your presentation speech into
PowerPoint slides.
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