DESIGNING

POWERPOINT SLIDES

Factors

Critique

Text to PowerPoint

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Factors in Designing PowerPoint Slides

Content

Structure

Colours

Visuals

Language

Fonts

Effects

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Content

information is concise

information is accurate

key points are bulleted

indicate sources

3

Structure

layout organisation is consistent

first slide introduces topic

last slide closes presentation

4

Colours

number of colours is limited

words and visuals are not affected

colour contrast aids reading

colour choice is appropriate to topic

5

Visuals

graphics and photos suit topic and purpose

graphics and photos are not pixelated

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Language

bulleted points have parallel structures

grammar is correct

spelling is correct

punctuation is correct

jargon is avoided (unless appropriate)

redundant words are removed

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Fonts

font types suit the topic and purpose

font sizes are large and legible

font types are varied (for contrast and

emphasis)

font sizes varied (for contrast and emphasis)

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Effects

animations suit topic and purpose

effects are used sparingly

sounds are avoided

slide transitions are consistent

bulleted points appear one by one

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PowerPoint Critique Exercise

Identify the problems in the speech

slides on the Atkins Diet

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Converting Text to PowerPoint Slides

Leave out examples if not important just mention verbally

Summarize important examples into bulleted short phrases elaborate verbally

Bullet not more than 6 lines on each slide if possible

Standardise bullets (parallel structure) e.g. each bullet has a capitalised first letter

all bullets start with a verb/ noun etc.11

BREAK

10.00 – 10.15

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Text to PowerPoint Exercise

Prepare slides for the body of a speech to

stop animal testing

Text: “A Cruel Hoax” by Eric Bahrt

Group work:

Select 3 main points for ONE area below: interesting information

relevant statistics

other people‟s views

problems

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Interesting Information

Drugs that help humans but hurt/kill animals

Drugs that help animals but hurt/kill humans

Cancer research cures mice cancer but not human cancer

Low-fat vegan diet and exercise can cure breast cancer

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Relevant Statistics

9 out of 10 drugs safe for animals fail in human trials

100,000 Americans are killed by drugs tested safe for animals every year

4 million Americans are hospitalised after taking drugs tested safe for animals every year

80% of cancer is preventable

Only 2 or 3% of cancer is due to genetics

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Other People’s Views

Dr Roy Kupsinel

US National Cancer Institute

Dr Linus Pauling (Nobel Prize winner)

Dr Richard Peto

Ruth Heidrich

British Medical Journal

British House of Lords

Hans Ruesh (writer)

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Problems

Drugs tested safe for animals hurt or kill

humans

Misinformation on smoking

relationship among smoking, animals and humans

Misinformation on heart disease

relationship among heart disease, animals and

humans

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How to Develop Each Main Point?

Example:

Drugs that help humans but hurt/ kill animals

Tylenol/ Aspirin

Dristan

Eye drops

Penicillin Advil/ Motrin

The drugs must be shown as not everyone knows them

The animals and drug effects can be verbally explained

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How to Incorporate Evidence

Content, structure, fonts, language, sound and visual effects and colours must be appropriate to the presentation topic and purpose

Evidence help audience follow the gist of the presentation

Speaker must use the slides to explain, elaborate on or discuss the key points instead of merely reading from the slides

Speaker must maintain eye contact with the audience while talking from the slides

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LUNCH

12.00 – 14.00

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PowerPoint Delivery

What should you do when delivering a

PowerPoint presentation?

1. talk to yourself or to your audience?

2. interact with your audience?

3. merely read what is on the slides?

4. refer to note-cards? How frequently?

5. refer to the slides when you are elaborating on the

points?

6. explain the slides?21

7. elaborate on the points given in the slides?

8. block the audience‟s view of the slides?

9. maintain sufficient eye-contact with the audience?

10. use appropriate hand gestures when he referred to the slides?

11. look at the slides most of the time?

12. display distracting mannerisms? (e.g. too much movements?)

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Create a checklist of ‘Do’s for PowerPoint Presentation

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Checklist: Do’s for PowerPoint Presentation

1. The presenter looks confident.

2. The presenter has audience awareness – he relates to and „talks‟ to the audience.

3. The presenter elaborates on the key points given in the slides.

4. The presenter explains, where necessary, the points given in the slides.

5. The presenter does not rely on note cards, but talks from the points given in the slides.

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6. The presenter uses the appropriate hand gestures when he refers to the slides.

7. The presenter maintains sufficient eye contact with the audience, while using the slides.

8. The presenter does not block the audience‟s view of the slides.

9. The presenter flashes the points one by one.

10. The presenter ensures that the slides play a supporting role instead of distracting the audience.

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BREAK

15.30 – 15.45

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Presentation Disasters

Most presentation disasters can be resolved

comfortably if you:

keep smiling

know exactly what your main point is

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In groups, discuss how you would

remedy each of the following problems.

1. You lose your train of thought mid-sentence.

2. You plan to work through a handout page by

page; people are moving ahead at their own

pace.

3. Several people start a side conversation

while you are speaking.

4. You drop your cue cards on the floor.

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You lose your train of thought mid-sentence.

Smile, say "excuse me" and start again

Keep in mind that everyone in the room has lost

track of an idea at least once.

People want you to succeed and are

sympathetic

Keep smiling

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You plan to work through a handout page by page;

people are moving ahead at their own pace.

People will read the printed material if given don't provide handouts until after the presentation is over

Give a rough idea of where different parts are located in a booklet before you begin.

Hold your copy up on an easel and point to parts of charts or graphs.

Say "And you can see on page ___ that..." occasionally

Don't try to bury anything at the end of of your handout – like cost or fees If people don't find what they want at the beginning they go

immediately to the end

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Several people start a side conversation

while you are speaking.

Hope that someone else will stop them

Or

When all else fails, try to acknowledge that things are out of control and ask the group whether a new meeting should be scheduled.

Or

In the following order:

Ask if there are questions.

Ask if you can do anything to clarify.

If they will not stop and you are standing, continue your presentation but try to move nearer to them.

Lower your voice or pause.

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You drop your cue cards on the floor.

Make a joke about your clumsiness, pick

them up and take a few moments to put them

in order.

(Make sure you have numbered them).

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Preparation of PowerPoint Slides

Convert your presentation speech into

PowerPoint slides.

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