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EMPLOYEE CALENDAR
(PS9019)
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Can Create Calendar For: A group of employees with
common work schedules
An individual employee with a unique work schedule
One or more positions
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Identifies Hours per day for employees
working nonstandard hours per day Hours per day or days of the week
for employees working a nonstandard work week
Hours or days that contracted employees work each month of a fiscal year
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Calendar is Used for Calculating: Correct hours in a pay period
Correct hourly rate for an employee with nonstandard full-time hours per day
Correct hourly rate for an employee with a nonstandard work week
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Calendar is Used for Calculating (cont.): Actual hours or days for DRS for
contracted employees
Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees
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Hours Used for Calculating Sick leave buyout amounts for
faculty
Liability amounts for leave liability reports
LWOP date adjustment reports
Staff Months
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Calendar Overrides
Institutional Parameters (PS9001)
1101 – Standard Hours per Day
1102 – Standard Work Week
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Top
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Less Detailed Calendar Required Indicate the Hours Type
A -Actual hours not adjusted by percent full time
F - Full-time hours adjusted by percent full time
Indicate Full-Time Hours Per Day Indicate Hours/Days
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Uses Overrides Institutional Parameter
(PS9001) 1101 – Standard Hours per Day
Calculating correct hours in a pay period, sick leave buyout and leave liability reports
Calculating correct hourly rate for an employee with nonstandard full-time hours per day
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Example - FTF
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Middle – Fixed Week
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Fixed Week Calendar Optional
Identifies nonstandard hours per day
Identifies nonstandard work week
Indicate the number of hours per day or days of the week
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Uses Overrides Institutional Parameter
(PS9001) 1102 – Standard Work Week
Calculating correct hourly rate for an employee with nonstandard hours per day
Calculating correct hourly rate for an employee with a nonstandard work week
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Example 1- 4/10’s M-TH
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Example 2 – Flex Schedule
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Bottom - Fiscal Year Calendar
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Fiscal Year Calendar Optional District Information table (GA1101)
needs to be built in FMS before you get fiscal year months
Identifies hours or days that contracted employees work each month of the fiscal year
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Uses Calculates actual hours or days for
DRS for contracted employees, except retirees
Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees
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Example 1- FTF
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Example 2 – PTF Summer
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Step 1: Adding New Calendar
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Step 2: Adding New Calendar
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Example 1 - CS Academic
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Example 2 – CS Summer
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Example 3 – CS Flex
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Example 4 - FTF
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Example 5 – PTF Winter
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Example 6 – PTF Spring
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Pointers Don’t make this harder than it is
Build the calendar every fiscal year before first payment
Combine similar ones and adjust by percent full time
Clean up your table – delete old years