employee calendar (ps9019). can create calendar for: a group of employees with common work schedules...
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EMPLOYEE CALENDAR
(PS9019)
Can Create Calendar For: A group of employees with
common work schedules
An individual employee with a unique work schedule
One or more positions
Identifies Hours per day for employees
working nonstandard hours per day Hours per day or days of the week
for employees working a nonstandard work week
Hours or days that contracted employees work each month of a fiscal year
Calendar is Used for Calculating: Correct hours in a pay period
Correct hourly rate for an employee with nonstandard full-time hours per day
Correct hourly rate for an employee with a nonstandard work week
Calendar is Used for Calculating (cont.): Actual hours or days for DRS for
contracted employees
Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees
Hours Used for Calculating Sick leave buyout amounts for
faculty
Liability amounts for leave liability reports
LWOP date adjustment reports
Staff Months
Calendar Overrides
Institutional Parameters (PS9001)
1101 – Standard Hours per Day
1102 – Standard Work Week
Top
Less Detailed Calendar Required Indicate the Hours Type
A -Actual hours not adjusted by percent full time
F - Full-time hours adjusted by percent full time
Indicate Full-Time Hours Per Day Indicate Hours/Days
Uses Overrides Institutional Parameter
(PS9001) 1101 – Standard Hours per Day
Calculating correct hours in a pay period, sick leave buyout and leave liability reports
Calculating correct hourly rate for an employee with nonstandard full-time hours per day
Example - FTF
Middle – Fixed Week
Fixed Week Calendar Optional
Identifies nonstandard hours per day
Identifies nonstandard work week
Indicate the number of hours per day or days of the week
Uses Overrides Institutional Parameter
(PS9001) 1102 – Standard Work Week
Calculating correct hourly rate for an employee with nonstandard hours per day
Calculating correct hourly rate for an employee with a nonstandard work week
Example 1- 4/10’s M-TH
Example 2 – Flex Schedule
Bottom - Fiscal Year Calendar
Fiscal Year Calendar Optional District Information table (GA1101)
needs to be built in FMS before you get fiscal year months
Identifies hours or days that contracted employees work each month of the fiscal year
Uses Calculates actual hours or days for
DRS for contracted employees, except retirees
Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees
Example 1- FTF
Example 2 – PTF Summer
Step 1: Adding New Calendar
Step 2: Adding New Calendar
Example 1 - CS Academic
Example 2 – CS Summer
Example 3 – CS Flex
Example 4 - FTF
Example 5 – PTF Winter
Example 6 – PTF Spring
Pointers Don’t make this harder than it is
Build the calendar every fiscal year before first payment
Combine similar ones and adjust by percent full time
Clean up your table – delete old years