Download - Facturacion electronica PEMEX
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 1/35
April 2011
Subdirección de Administración y Finanzas
Proyecto de Bóveda Electrónica de PEP
(Factura Electrónica)
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 2/35
Objective
Project Phases
Electronic Invoicing
Bóveda Electrónica PEP
Electronic Signature PEMEX
Critical Success Factors
Next Steps
Conclusions
EL EC T RONI C I NVOC I NG
Transparency, simplification and Control
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 3/35
Objective
Implement in PEMEX and it´s subsidiaries, a standard process for transmitting, receiving and managing electronic invoicing that al lows linking
to our trading partners with financial and operational areas of the institutionin a comprehensive solution.
1) Bóveda Electrónica (BE) for the Management and Storage of Electronic Documents
2) Electronic Notifications for interaction between the Suppliers and Users.
3) Electronic Signature PEMEX (FEP) for personnel involved in the process.
4) Electronic File Tracking to the compliance of time management.
5) Electronic interoperability with internal and external systems.
6) Electronic operating information via the Internet portal PEMEX.
Main Features:
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 4/35
Background
Survey of transparency and accountability.
Excessive regulation Uncertainty in the date of payment Different requirements for workplace
Frequent displacement to PEMEX facilities
Need to follow up on paperwork.
Since 2005 established the option to all taxpayers to issue its
tax receipts electronically. PEP started issuing Electronic
Invoices from May 2008 and received in November 2010.
According to the DOF and income tax reforms, in 2011 thatestablished the obligation of issuing digital invoices (CFD or
CFDI), known as electronic invoices.
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 5/35
Previous Process:
• Delivery documentation desk without authorization in Ventanilla Única.
• Accounting records after receipt of
the estimation
and
invoice
Desk.
• Duplication of paperwork.• Alternative controls and
countervailing duties.
Current Process
• Delivery of
documentation
in
the
source area.• Accounting Records in a timely
manner.• Concepts and ADDENDA sending in
electronic reporting.
• Receiving electronic invoices or Authorized documentation.
Previous and Current Management
Previous
Current
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 6/35
Original Scope for Reception and Invoicing Management
Accounting
Register CXP
CXC
Compensation
of
CXP y CXC
Bank Deposit
System
Volumes
Work
Goods
ReceptionRegister
COPADE
PurcahseOrder
or Service
Suppliers SAT
Internal
Order
Inspection
Estimation
Generators
Recepcion
InvoicingPayment
InstructionsPayments
ListWitnesses
of
PaymentCOPADE
Business Process
Banking
Thi rd Pa rty Signature Si gnature of Pemex Officer
Electronic Vault (BE)
Signature of SAT
XML
PaymentPrograms
Addenda
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 7/35
Phase I: Receipt and Invoicing Management
Suppliers SAT
Invoicingl Payment
Instruction
Payments
List
Witnesses
of Payment
COPADE
Business Process
Banking
Signature of PEMEX Officer
Electronic Vault (BE)
Signature of SAT
XML
Addenda
Documentation Process
Internal
Order
Inspection
Estimatation
Reception,
Generators
Accounting
Register CXP
CXC
Compensation
of
CXP y CXC
Bank Deposit
System
Volumes
Work
Goods
ReceptionRegister
COPADE
PurcahseOrder
or Service
PaymentPrograms
Thi rd PartySignature
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 8/35
Phase I: Receipt and Invoicing Management
Accounting
Register CXP
CXC
Compensation
of CXP y CXC
Bank
Deposit
Goods
Register Reception
COPADE
Suppliers SAT
COPADE
Banking
Electronic Vault (BE)
PaymentPrograms
XMLADDENDA
Invoicing Payment
Instruction
Payments
List
Witnesses
of Payment
Third PartySignature Signature of PEMEX Offi cer Si gnature S AT
Business Process
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 9/35
P E M
E X
S u
p p l i e r s
S A T
COPADE
SAP
Estimation
or
Invoice
Estimation
Signature
SAP
Request paper FolioStack of Folio
Firma Electronica Avanzada (FIEL)
SAT Printing Services
Addenda
Addenda
1
2
3
Approved
AB
Folio
4
+ Invoice
+
Addenda
+ Folio (Factura)
5
Tax Doc
Factura
6
S A T
Validate
SAT
Payment Process
Bank
7 8Passed
E‐MailPaper
Paper
Paper
Paper Process
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 10/35
P E M
E X
S u
p p l i e r s
S
A T
Tax Doc Factura
Certification
SAT Approved Suppliers (PAC) for CFDI
Invoice + Addenda
Addenda
3
S A T
Payment Process
Bank
7
XML
XMLXML 4 5
Factura +
supporting docs
6XML
or
Paper
COPADE
SAP
Firma Estimacion
SAP
1
2
Approved
XML
Electronic Process
Estimation or
Invoice
S
u p p l i e r s
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 11/35
P E M
E X
S u p p l i e r s
S
A T
Tax Doc Factura
CertificationSAT Approved Suppliers (PAC) for CFDI
Invoice + Addenda
Addenda
3
S A T
Payment Process
Bank
7
XML
XMLXML 4 5
Factura +
supporting docs
6XML
or
Paper
COPADE
SAP
Firma Estimacion
SAP
1
2
XML
Project Working Now
Electronic Process
Approved
Estimation or
Invoice
S u
p p l i e r s
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 12/35
Addenda
"Commercial information of interest is not tax itself to provide additional information on theoperation of business"
Pemex and it´s subsidiaries through the Bóveda Electrónicasends an electronic notification (e‐mail)
to our trading partners with information about concepts and the ADDENDA to process yourelectronic invoicing and sent through the Electronic Vault.
Pemex Exploración y Producción has been defined ADDENDA with the following information:
Addenda:
1001303625|5500086293|NUM REMISION 11|SMEX|0000313335|205064|930258
N° COPADE/Pedido/N° Remisión o Estimación/VU‐Región‐activo/Clave Acreedor/Ficha funcionarioque elabora COPADE/Ficha funcionario que firma COPADE.
Once Coporate autorized us, we added the following data: N° de contrato y moneda
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 13/35
Electronic notification of concepts and addenda
Includes concepts of payments and deductions
Invoicing amount.
Amount of credit notes.
These concepts PEP w ill issue an invoice or make thededuction either f iscal or contractual (SEFUPU)
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 14/35
XML file
Concepts and Addenda
CONCEPTS
ADDENDA
CONCEPTS OF LETTERS OF CREDIT
(Requires XML CFD or CFDI for each
item)
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 15/35
Coding of Payment and Discounts
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 16/35
ADDENDA
CONCEPTS
XML Invoicing
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 17/35
Bóveda Electrónica(BE)
URL: http://www.pep.pemex.com/Extranet.html
1
2
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 18/35
Access of Bóveda Electrónicaof
Extranet of PEP
Us er Pa s word
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 19/35
Choose and Click the Receiving Module Electronic invoicing
Press browse to attach theXML of CFD or CFDI to be
sent
Electronic Invoice Submission
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 20/35
Select the XML file of the electronic
invoicing that corresponds to the
concepts, addenda sent by PEP.
If your XML does not contain
the addendum of PEP in this
box you can enter.
Press Send,
Electronic Invoice Submission
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 21/35
To ask at this time to attach the XML file for each term credit note, so click Browse to attach the fileto each item, then press Send
Electronic Invoice Submission
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 22/35
Electronic Invoice Submission
Notification of your invoice and credit notes have been received in Bóveda Electrónica(BE).
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 23/35
Notification of acceptance or rejection
If your invoice has been accepted after this date is programmedto payment in accordance with the payment policies of his
contract.
Otherwise , if your invoice was rejected should correct the error
and resubmit.
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 24/35
Emission Model of Digital Certificates
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 25/35
Certify approx. to 1.500 end-users, to issue the
electronic signature of PEP.
It has a daily capacity to certify approx. 80
users in Sede Mexico and Regions. (20 users
x 4 Correspondents)
Be certified to all users involved in the
process of receiving electronic invoicing, being
a prerequisite to be registered with authorized
signatures for proof of payments and
deductions.
It has the participation of the Regional
Change Management Responsible for logistics
Training and Help Desk on IT
Logistica
Convocat
oria
Usuario
Final (UF)
Usuario
Clave (KU)
Validación
R. SUR RMSO RMNE
SEDE
R. NORTE
SCSM
SIDOE
UPMP
UNIVERSIDAD VIRTUAL
Instructor
es
Confirma
ción
Calificaci
ones
Proyecto
Bóveda Electrónica
Dueños de
Procesos
Material Difusión
Grupos
Objective and Methodology
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 26/35
Statistics FEP
Total: 76
Total: 1, 218
Certified Register Agents
Electronic Signature Issues
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 27/35
Statistics COPADE - BE
COPADES Authorized and Signed
Electronically
Electronic Invoicing
from Dec- 2010 to Mar-2011
Total: 111, 417
Electronic InvoicingReceivied in BE
Suppliers with ElectronicInvoicing
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 28/35
No timetablesNo documentsDo not existsInternetElectronic
24 hours
EstablishedAdditional or extrasRequiredPhysical deliveryManual
Subject to
Schedule
Previous Step Electronics Management
SIMPLIFICATION:SchedulesDocumentsCopiesDisplacementReviewsTimes
Electronic recordAutomaticAgreed
Standardized
Excess paperNecessaryTimely, DiscretionaryDuplication management
SAVINGS:
Costs documentaryManagersMonitoringLogistics
Suppliers Benefits
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 29/35
Pemex Benefits
• Promote compliance with SOX law, using an electronic window that controls and
monitoring integral to the process of generation, validation, authorization,registration and payment / collection of invoicing.
• Administrative simplification automation, the validations tax (SAT), operational andfinancial, time management and accounting records, among others.
• Strengthen the transparency of operations to minimize contact between thecreditors / debtors and the staff of the institution.
• Significant savings in printing, copying, distribution, storage and retrieval of information by replacing documentary invoicing and livelihoods.
• Support our commercial partners, to have a standard procedure, no traveling,schedules and costs of agency, among others.
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 30/35
Lessons learned:
Start on a date when the pressure is lower cost and registration. Resistance to change. Change Management to establish the media communication in the
organization and external. Endorsement and Support of Information Technology Verify that the personnel involved have its digital certificate prior to start
operations. Provide the required training for the electronic media. Consider and test all possible scenarios. The third party must validate the XML file structure with SAT. Install the certificates of PAC's are allowed to work with. Establish help desk to support the problems presented. Breaking the paradigms in the work of implementation.
Critical Success Factors
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 31/35
Next Steps
A p l i c
a c i o n e s
I n s t i t u c i o n e s
I n s t i t u t i o n a l
A p p l i c a t i o n s
Elabora Pedido Asociado
(Orden de Serv.)
Prepares PO
43XXXXXXXX20XXXXXXXX1XXXXXXXXX
Orden deServ. Interna
Internal
Service Order
Doble línea decontrol Pptal.
Firma dePedido
Signed Order
A p l i c a c i ó n ( e s )
C o n t r a t i s t a s
C o n t r a c t o r ’ s
A p p l i c a t i o n
B ó v e d a
E l e c t r ó n i c a
RealizaTrabajos
en sitio
Perform work
AjustesPedido Asociado
Adjustments
ActualizaOrden
de Servicio
UpdateService Order
43XXXXXXXX
Crea hojade entrada
y Aceptación
Create inputsheet
Si
No
¡¡Auto-
mático!!
Codificación dedeductivas
y sanciones
COPADE
ApruebaBoleta de
Campo
(Generador) Approve Field
Ticket
ApruebaBoleta Campo
(Estimación)
Pro Forma Invoice
Autoriza(ADENDA)
Adenda
FacturaTax Document
Factura yDatos de
la Adenda
Tax Document& Adenda
Registro deFactura y
Deducciones
Invoice Register
Procesode pago
Payment
Process
Manual Manual
1XXXXXXXXX(sustituto CABYS)
512XXXXXXX172XXXXXXX
19XXXXXXXX
Phase 2
Materials
Group
Phase 3UPMP
Phase 1Finance
Contrato MMcon Anexo “C”
Contract with
Anexo C
¡¡Auto-
mático!!
¡¡Auto-
mático!!
* PO = Purchase Order f or Services and/or Materials
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 32/35
• Reorganization of PEMEX,• Integration of Information Technology Direction (corporate)
• Refinement of strategy of Bóveda Electrónica consolidating
just one Bóveda for all Pemex Group.
• Integrate all in just one bóveda
• Migration of bovedas from PEP, REF, PPQ, and CORP.• Deployment and Stabilization
• Selection of Consultant to install Boveda Electrónica,
covering all needs as the following:
• CFD and CFDI (Evolved of Sat Requirements)• Connection AS2 and Web Services (B2B).
• Develop New Phases of the project.
• Working together with OFS-Portal and members.
Conclusions
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 33/35
Name Email
Ing. Horacio Leal Martinez [email protected]
Lic. Jaime Esquivel Rodríguez [email protected]
Lic. Martin Hernández Córdova [email protected]
Lic. Alejandro Cordero Lopez [email protected]
Contacts
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 34/35
One issue
of
WIN
to
WIN
There is a case of technology,
but EVOLUTION
The
Environmrent Thanks you.
7/18/2019 Facturacion electronica PEMEX
http://slidepdf.com/reader/full/facturacion-electronica-pemex 35/35
Thanks