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Farouk Systems, Inc. Educator Policies & Procedures
2020
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TABLE OF CONTENTS
Requirements & Duties of a Farouk Systems’ Certified Educator 3
How to become a Farouk Systems’ Educator 3
Farouk Systems Trainings 3-4
CHI Global Education Academy 4
Education Level Structure 4-7
Educator Release Process 7-8
Booking a Farouk Systems’ Event 8
Hands-On Cutting Events 8-9
Requesting Changes/Adding Classes 9
Cancelling a Farouk Systems’ Event 9
Conducting a Farouk Systems’ Event 10
Dress Code 10
Car Mileage 11
Hotel Accommodations 11
Airfare 11
Rental Car 11-12
Meals 12
Taxi or Bus fare 12
Gratuities 12
Product Orders 12-13
Inactive Educator Status 13
Texas CE Program 13-14
Models 14
Event Reports 14-15
Completing and submitting a CONCUR Expense Report 15
Acknowledgment Form 16
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Requirements & Duties of a Farouk Systems Certified Educator
Currently employed or subcontracted in a licensed salon as a licensed hair stylist or barber and working
with Farouk Systems products
Must be a licensed cosmetologist or barber
Implement assigned education classes or sales events in a structured manner
Excellent presentation skills and the ability to share correct and consistent educational information to
class attendees following the guidelines determined by the Farouk Systems’ Education Department
Promote the sale of Farouk Systems products at all education & sales events.
Complete event & concur reports for each event
Must participate in annual educator Recertification
Participate in shows as technical support if and when requested
Professional attitude and appearance at all times.
Valid transportation, driver’s license, and automobile insurance
Complete knowledge of all Farouk brand product and use of such for at least 2 years
Excellent presentation skills and the ability to share correct and consistent information to educate
attendees in a structured manner
Ability to receive constructive criticism based on evaluations to continue growth as an educator
How to become a Farouk Systems Educator
Attend 5 Day Certified Educator Color Training & 5 Day Certified Educator Texture Training events
hosted by Farouk Systems. After successful completion stylist will be considered a Sales Certified
Educator Level (SCS) Educator.
If an attendee does not pass the Educator Training Course with a minimum 80% combined Hands On
Evaluation, Presentation, and written exam, they will have 1 calendar year from the training date to
complete another Educator Training Course (at no fee) to obtain a passing grade.
Field training and completion of (lead & assist) classes as needed are required to be released to the next
level as Educator.
*Successful completion of special trainings for existing educators (CHI Global Education
Academy) may also help advance to the next level.
Farouk Systems Trainings
Dress code for ALL training events is Business Professional. Please refer to page 10 for details.
Color Educator Training:
o 5 Days (Course 1 & Course 2)
o $200.00
o Licensed stylists must attend if they are interested in becoming a Farouk Systems Educator or
a part of the Show Team
o All 5 days must be attended completely throughout the end of the final day
o Evaluations based on hands on skills, presentation skills, professionalism, & image
Texture Educator Training:
o 5 Days (Course 1 & Course 2)
o $200.00
o Licensed stylists must attend if they are interested in becoming a Farouk Systems Educator or
a part of the Show Team
o All 5 days must be attended completely throughout the end of the final day
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o Evaluations based on hands on skills, presentation skills, professionalism & image
Recertification:
o 3 Days
o No Fee
o Open to ACTIVE Farouk Systems Educators (All levels) only or Inactive Educators by invite
only from the Farouk Systems Education Department manager/director and FSR.
o Required to attend annually to maintain active educator status. Educators may attend any
location recertification
o Educators are responsible for any travel expenses incurred to attend recertification
o All 3 days must be attended completely throughout the end of the final day
o Evaluations based on hands on skills, presentation skills, professionalism & image
o Must achieve a minimum 80% combined score of hands on, presentation & exam. If minimum
score is not achieved, another recertification or Educator Training Course must be attended and
successfully completed with 80% score to maintain active status
o If a Recertification is missed or all 3 Days are not completed, another Recertification must be
attended in its entirety
Webinar Updates: (New Product launches only)
o Online class
o No Fee
o Open to ACTIVE Farouk Systems Educators (All levels) only or Inactive Educators by invite
only from the Farouk Systems Education Department manager and FSR
o Open to FSR/ Sales Manager/Sales Director
o Required to attend to get information on new product
o If a Webinar Update is missed, Educator/FSR is responsible to contact the Education
Department to find out if another Webinar has been scheduled
CHI Global Education Academy
*Requires special invitation from Home office to attend
Associate Certification
For SCS Level Educators
Bachelor Certification
For CSL Educators
Master Certification
For CML Educators
PhD Certification
For EML Educators/CAT Team Members/RT in Training/RT
*The CHI Global Education Academy is an invitation only event. To qualify for the event the
educator must be certified in both Color and Texture.
Education Level Structure
SCS Educators (Sales Certified Specialist Level)
After successful completion of the Color and Texture Educator Training, all stylists with a
minimum score of 80% are considered SCS educators in each individual category
SCS Educators can facilitate sales events on their own as assigned by FSR or sales manager
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SCS Educators will assist Certified Educators at Education events until they have satisfied the
requirements to be released
Must complete both Color 1 & 2 and Texture 1 & 2 to be eligible for release to the next level
(CSL)
Ability to tech backstage at local Show events (contact FSR/Sales Manager for more
information)
Compensation:
o Education: $60.00 Half Day Event/ $120.00 Full Day Event
o Sales: $100.00 Half Day Event/ $200.00 Full Day Event
CSL Educators (Certified Specialist Level)
CSL Educators can conduct both Education & Sales events
Opportunity to be eligible to tech backstage at local Show events
Compensation:
o Education: $120.00 Half Day Event/ $220.00 Full Day Event
o Sales: $100.00 Half Day Event/ $200.00 Full Day Event
CML Educators (Certified Master Level)
CML Educators can conduct both Education & Sales events
Opportunity to be invited to try out for the Show Team & work show events
Compensation:
o Education: $140.00 Half Day Event/ $240.00 Full Day Event
o Sales: $100.00 Half Day Event/ $200.00 Full Day Event
EML Educators (Executive Master Level)
EML Educators can conduct both Education & Sales events
Opportunity to try out for the Show Team & work show events
Opportunity to be recommended for a try out for a Regional Trainer position - FSR can submit
Recommendation Letter to Education Department
Compensation:
o Education: $150.00 Half Day Event/ $250.00 Full Day Event
o Sales: $100.00 Half Day Event/ $200.00 Full Day Event
Regional Trainer in Training
Must be a EML level educator
Must have a PhD certification from the CHI Global Education Academy
Must be an Educator Ambassador out in the field
Hand selected by the Farouk Systems Education Department in addition to being recommended
by their FSR and/or Regional Sales Manager
Must successfully complete the RT Audition to be eligible
Must be an example to the other educators by being professional and sending in complete and
correct paperwork within required time frame
Will assist at Conferences & Education events when requested
Must attend RT Meetings through the end of the final day- not leaving early (January and
September)
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o Farouk Systems will reserve hotel accommodations. Educator will be responsible for
additional charges outside of the standard room charge
Compensation:
o EML: $250.00 per day of training (for Assist training & Deliver training)
Assist Training
o Farouk Systems will pay fees and meals
o Assist lead Regional Trainer with contacting attendees, set up and break down of
training, and anything needed throughout the duration of the training
Deliver Training
o Farouk Systems will pay fees and meals
o Regional Trainer in Training is responsible for contacting all attendees and keeping
them up to date with any information pertaining to training. Responsible for tracking
the working stock, set up and break down of the event. Responsible for delivering the
training in its entirety (Regional Trainer will be there to assist as needed). Responsible
for completing all paperwork pertaining to the training and submitting to the Regional
Trainer for review
A Regional Trainer in Training will be eligible for release to Regional Trainer after successfully
completing the minimum requirements:
Assist
o 1 Color 1&2 Training
o Texture 1&2 Training
o Recertification
Deliver o 1 Color 1&2 Training
o Texture 1&2 Training
o Recertification
Must be recommended by Regional Trainer, Sales Manager, and Education Department
Manager/Director
Approval based on evaluation and Education Department Manager/Director
Official release needs to come directly from Education Manager/Director at Home Office
Regional Trainer
Must be an EML level educator
Must have a PhD certification from the CHI Global Academy
Must be an Education Ambassador out in the field
Hand selected by the Farouk Systems Education Department in addition to being recommended
by their FSR and/or Regional Sales Manager
Must be an example of other educators by being professional and sending in complete and
correct paperwork within required time frame
Will assist at Conferences & events when requested
Must attend RT Meetings through the end of the final day- not leaving early (January and
September)
o Farouk Systems will reserve hotel accommodations. Educator will be responsible for
additional charges outside of the standard room charge
Compensation:
o $300.00 per day of training
o Standard 1 Day Office Day Fee $150.00 (max 1 day)-
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Paperwork leading up to and following a training
Emailing/contacting interested stylist
Set up and break down of venue
Grading tests
Submission of all paperwork to Farouk Systems in a timely manner
Follow up on ALL paperwork completed by RT in Training
*Regional Trainers are subject to evaluation during RT auditions.
Educator Release Process
Upon completion of Color Course 1 & 2 and Texture Course 1 & 2:
SCS Educators can be released to Certified Specialist Level (CSL) after the following has
been successfully completed:
o Assist 2 Color Classes
o Assist 2 Texture Classes
o Lead 1 Color Class
o Lead 1 Texture Class
o Lead 1 Product Knowledge Class (Wet line’s or Tools)
o Lead 1 Business Building Day or Demo Day
(FSR/Sales Manager will submit Release Letter to Education Department to request
official change of Educator Level)
CSL can be released to Certified Master Level (CML) after the following has been completed:
o Assist & Lead 1 of each:
Color Class
Texture Class
Product Knowledge Class (Wet line’s or Tools)
Business Building Day or Demo Day
*FSR/Sales Manager or Home office may request any of the above to be repeated
as needed.*
(FSR will submit Release Letter to Education Department to request official change of
Educator Level)
CML can be released to Executive Master Level (EML) after the following has been
successfully completed:
o Assist & Lead 1 of each:
Color Class
Texture Class
Product Knowledge Class (Wet line’s or Tools)
Business Building Day or Demo Day
*FSR/Sales Manager or Home office may request any of the above to be repeated
as needed.*
(FSR will submit Release Letter to Education Department to request official change of
Educator Level)
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Important Notice
Educator Evaluation forms are a requirement for an educator that is looking to be released and must
be accompanied by an evaluator in all Assist and Lead classes.
Evaluation forms must be submitted to Laura Robles in the Education Department.
Failure to submit proper paperwork will delay the release process.
Booking a Farouk Systems Event
If the Educator has committed to an event, and another department requests them, it is the Educator’s
responsibility to state they are already scheduled for another event and cannot be double booked. It is
recommended to keep a planner for all booked commitments.
The Farouk Systems Representative (FSR) or Education Department Class Coordinator will request
Educators & assistants (if needed) to local classes.
Educator field training may only be evaluated/field trained by CML, EML, or RT level educators.
Once Educator (and assistant) is/are confirmed, the FSR will complete a Farouk Systems Excel Class
Request Spreadsheet and submit it to their Class Coordinator 4 weeks prior to the event date if
travel is needed, or 3 weeks prior to the event date if travel is not needed.
Class Request 2020 is in Excel Format ONLY
*FSR (Please contact Class coordinator for latest version.) o The Excel Class Request are submitted bi-monthly (Example: January 2019 – February 2019)
o The Excel Class Request are submitted 3-4 weeks before class date.
o The Excel Class Request must be filled out completely.
o Travel Request is submitted separately.
o If changes are needed, FSR/Sales Manager will resubmit the excel class request within 24
hours of changes, make changes with red font, and notify the class coordinator
o If a class is cancelled, submit a Cancellation notice within 24 hours of cancellation.
Education events are in the following formats: Half Day (2 or 4 Hour) and Full Day (6 or 8 Hour)
Sales Events are in the following formats: Half Day (2 or 4 Hour) and Full Day (6 or 8 Hour)
Business Building Days, Store Classes, and Salon classes are to be submitted in the proper excel
spreadsheet by the FSR, no later than 30 days from the date of event.
The only late requests that will be accepted will be last minute Salon classes with a proof of purchase
of a minimum of $500.00, and with no travel to be submitted.
o Late request is only to be submitted in a class request form by no later than 7-10 business days
prior to the date of event.
o If over 5 late class request forms are submitted within a month by FSR, Class Coordinator will
need to notify Supervisor.
If travel is needed (Hotel, Rental, and/or Flight) a Travel Request Form must be completed and
submitted WITH the proper Excel Class Request Spreadsheet to the Class Coordinator no less
than 4 weeks prior to the event date.
The Farouk Systems Class Coordinator will generate a class confirmation and forward it along with
any travel information to the educator no less than 1 weeks prior to the event date. If the Educator
has not received their class confirmation by this time, please follow up with your FSR.
No more than 2 half day events per day & No more than 2 different locations per day (* This will
ensure all expense reimbursements are done in a timely manner)
Detailing is to be booked directly through Sales with your FSR. A confirmation will be generated by
the Sales Coordinator, Elizabeth Sanchez.
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Hands-On Cutting Events
Distributor Responsibilities
o Submit a signed “Hands-on Workshop Agreement Form” into Farouk Systems Education
Department, Attn: Education Manager/Alma Lopez & Class Coordinator
o No less than 30 days prior to date
o Encourage a minimum of 10 confirmed attendees
o Furnished and sufficient class room with rinsing facilities, working station, electrical outputs
and plastic to cover the tables, chairs and floor if needed etc.
o One mannequin head & stand per attendee
o All working stock for the attendees
o Advise the attendees to bring their working tools according to the class
o Adequately promote the event
o Sell tickets for the event
Farouk Systems Representative/Class Coordinator Responsibilities
o Book a Certified CAT member with travel arrangements if needed (8 weeks notification if
travel is needed)
o Working Stock for Educator demo use only
o Certificate for the attendees
o Artist level verification to ensure appropriate distributor quote is given
Cancelling a Hands-on Cutting Event
o Farouk Systems Education Dept. must be notified in writing 14 days in advance of cancellation
of workshop
o If cancellation is less than 14 days Distributor will be responsible for any cost incurred by
Farouk Systems (IE. Airline Tickets)
o Less than 7 days of event date, Distributor will be responsible for Artist Fees and any cost
incurred by Farouk Systems (IE. Airline Tickets)
Requesting Changes/Adding Classes
Re-submit the proper Excel Class Request spreadsheet with confirmation numbers (if available) to
Class Coordinator with the requested changes in Red Font within 24 Hours of the change/add.
Be specific in the email body the reason for re-submitting the Excel spreadsheet.
Cancelling a Farouk Systems Event
Any Farouk Systems event (sales, education, or trainings) must be cancelled
o 3 weeks prior to the event date if travel was requested
o 2 weeks prior to the event date if no travel was requested
Any event cancelled within 2 weeks of the event date, the location may be responsible for any
charges incurred including airfare, rental, and hotel cancellation fees.
Any event cancelled within 1 week of the event date, the location may be responsible for any charges
including Educators Fee, airfare, rental, and hotel cancellation fees.
To cancel any Farouk Systems Event, the FSR must submit a request to cancel to their class
coordinator.
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Conducting a Farouk Systems Event
Dress code for ALL Farouk Systems events is Business Professional. (See Dress Code guidelines on page 10)
2 weeks & 24 hours prior to the event, the Educator is to contact the event location to confirm:
o Class Type
o Date
o Time
o Location
o Number of attendees
Educator will at this time also request that the location is available 1 hour prior to the event time to set
up.
Contact any assistants to review class information, responsibilities, and if any items are needed for
them to bring.
Educator & Assistant are to educate on the event type requested by the FSR or Class Coordinator and
confirmed by the Education Department and provided by the format pertaining to that class. Any
changes to the assigned format without approval could result in termination. You may contact the
Education Dept. if you have any questions for your class as soon as you are booked. DO NOT wait
until the last minute. The office is closed Saturday and Sunday.
If product is needed for the event, it is the educator’s responsibility to place an order at least 30 days
prior to the class or immediately following the class utilizing the most current Educator Order Form
and Front Cover.
Please plan to arrive 1 hour before the class to set up and stay at least 30 minutes after the class for
questions & answers and to clean up.
Educator and assistant are to set up product displays, working area, literature, and place a sign in sheet
at the entrance for every class utilizing the Farouk Systems Sign In Sheet supplied by the Farouk
Systems Education Department.
The designated Farouk Systems Comment Sheets are to be completed by all attendees and turned back
in to the instructor following every event.
Model release forms are to be completed and signed by EVERY model’s hair touched regardless if it
is a chemical service or a simple flat iron demonstration. Failure to do so could result in the educator
taking full responsibility of the service and results.
Certified Educator (and assistant) will be responsible for assisting salon owner, manager, and/or stylists
with suggested products for their next product order.
Certified Educator is responsible for completion of their own event & expense reports for that event as
well as walking their assistant through how to complete an event & expense report following the event.
All Educators should follow up on their education events by contacting the location within one week
following each event conducted.
Educator Evaluation forms must be filled out in detail and submitted to Laura Robles in the education
department. Email: [email protected]
Dress Code
Dress Code for ALL Farouk Systems Education, Sales, or Trainings is always Business Professional
o Black Pants, Skirt or Dress
o Red, White, or Black solid color Shirt/Blouse
o Black Blazer or Jacket
o Black Professional and comfortable shoes
NO Denim, flip flops, tennis shoes/sneakers or revealing clothing
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Car Mileage
Reimbursed at $0.42/ mile or $0.28/ kilometer for actual mileage to and from event locations
Enter exact mileage reading from odometer or include Google Maps directions verifying round trip
directions and mileage
Maximum 3 hour (approximately 200 miles) one way trip. After this, other means of transportation
must be found, another educator closer to location must be used, or the event must be relocated closer
to the educator
*All flights, rentals, and hotel reservations must be approved by the Education Department
and made through Farouk Systems Inc. to be reimbursed*
Hotel Accommodations
Farouk Systems will reserve a room for the Educator, but the Educator must have cash or a credit card
to place down at the time of arrival for payment of the reservation.
Farouk Systems will reimburse hotel charges up to $100.00 per night, unless pre-approved by Manager.
If sharing a room with another educator, each educator will submit 50% of the room charges on their
individual expense report.
Original receipts for the hotel must accompany the expense report to be reimbursed.
Personal long distance calls, movies, and alcoholic beverages are the responsibility of the educator and
will not be reimbursed.
Educators are not allowed to invite anyone (family, friends, stylist, etc.) to a scheduled Farouk Systems
Inc. event requiring overnight stays.
Hotel accommodations will only be approved for full day education events, full day multi-department
events, or events lasting longer than 1 full day.
Half day event will not constitute a hotel room, unless pre-approved by Manager.
Airfare
Any event requiring the Educator to fly must be pre-approved by the Farouk Systems Education
Department prior to the event.
The FSR will submit the class request form with the completed travel request form to their Class
Coordinator.
Class requests that require travel must be submitted 4 weeks prior to the event date.
If round trip fare is over $400.00, another educator closer to the location must be found or the class
must be relocated closer to the educator.
All flights will be scheduled and pre-paid by Farouk Systems.
Used ticket copies must accompany the expense report with specifications that they were pre-paid
through Farouk Systems Inc.
Farouk systems will generate an itinerary at the lowest fare and in accordance to the travel request
submitted by the FSR.
The Education Class Coordinator will submit the travel itinerary to the Educator and FSR for revision.
It is the Educator’s responsibility to review and approve itinerary within the 24 Hours
received. If the educator does not respond within the 24 hours, the travel itinerary will be
purchased and cannot be adjusted.
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If Farouk Systems purchases the flight, alterations to times can be made within 24 hours. After 24
hours, the Educator or FSR may be responsible for the fees charged to change the flight (Usually
$150.00)
Rental Car
Farouk Systems will not reimburse for rental car insurance, fuel dispensed by rental agency, GPS, Toll
Pass Waivers, satellite radio or vehicle upgrades
Farouk Systems Inc. will reimburse the educator for rental car charges, if prior approval is given from
the Education Department and if the educator has taken a flight to the assigned education event
Rental Car companies require the driver to use their personal credit card (double check your balance)
The class coordinator and travel department will make the rental arrangements
Farouk Systems cannot pre-pay for rental cars
If using a debit card, please note that rental car companies place a holding fee on the debit card until
the car is returned
Meals
$30.00 maximum allowed with overnight stays including tips with itemized receipt
$15.00 maximum allowed with full day events with no overnight stay including tips with itemized
receipt
Half day events will not constitute reimbursement for meals, unless you have a one–way driving
distance of 100 miles or more, in that case: $15.00 is the maximum reimbursement allowed including
tips with itemized receipt
All meal reimbursements must include itemized receipts
No alcoholic beverages or unapproved entertainment will be reimbursed
Never pay for another educator, each educator is responsible for their own expenses.
Any non-reimbursed reasonable meal expense is still deductible on the educator’s personal tax return,
however it’s subject to a 50% limitation.
Taxi or Bus fare
Farouk Systems Inc. will reimburse the educator the most economical choice of ground transportation
Upon airport arrival, check the hotel courtesy phone station in the baggage claim area to find out if
your hotel provides transportation to and from the airport
If the hotel is not listed, the educator may take a taxi or shuttle bus
Original receipts for taxi and bus fares must be included with expenses
Gratuities
Farouk Systems will reimburse gratuities paid to skycaps, bellmen, and taxi/bus drivers, not to exceed
$2.00 per tip
The guideline for reimbursement of tips on meals is 15% of the total. Excessive tips will be reduced
Tips must be included in the expense's total & noted on the receipt
Product Orders
Released SCS Educators will receive a packet of event reports following successful completion of the
Educator Training Program
Once released to CSL, they will receive an Educator kit providing supplies to get their classes started
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Educators are to use the products and supplies at Farouk events
Educators are responsible for restocking their kits at least 30 days prior to each event or immediately
following an event. (This applies to Education events/classes only, with EDU confirmation #)
Educators must complete and submit the Educator Order form front cover and the Educator Order Form
to their class coordinator in the Education Department
Orders for Business Building Days must go through the Education Department and be submitted by the
FSR when submitting the Excel sheet Class Requests
Orders for Detailing must go through Sales
All orders will be marked for arrival 30 days after the date received.
Please place orders:
o 30 days prior to your class- include confirmation number(s) for class(es) pertaining to order –
OR-
o Immediately following your class- include confirmation number(s) for class(es) pertaining to
order -OR-
o Restock quarterly (every 4 months)- list the confirmation numbers of the classes completed in
the last 4 months
Confirmation numbers for prospective classes and/or completed classes must be included on the
Educator Order form front cover to verify the purpose of the order. If there is no confirmation numbers
listed, this will delay your order and the Education Department will contact the FSR to verify the classes
completed.
Inactive Educator Status
Educators may request to be placed on inactive Educator Status. Educator must submit an email to
their FSR and their class coordinator requesting their change in status. FSR/Class Coordinator Will
submit request to education Manager/Director.
Educators will remain INA until they decide to return.
If INA for 1 year, Educator must successfully complete recertification to become Active again.
If INA for more than 1 year, Educator must successfully complete the Educator Training Program in
place at the time of return and be re-released to Certified Educator status following the release process.
All educators are independent contractors and Farouk Systems, Inc. reserves the rights to utilize the
educator’s services or not to use their services. Farouk Systems Inc. Education Department can place
an educator on the INA list if:
o Any complaints or any behavior resulting in not representing Farouk Systems professionally
o The educator does not follow policies and procedures
Texas CE Program
FSR will submit the most current CE Class request on a Farouk Systems and Texas Department of
Licensing and Regulation approved request form/excel form.
Request must be submitted with completed travel request form 4 weeks prior to the event date if
travel is needed.
Request must be submitted 3 weeks prior to the event date if no travel is needed.
CE Class Request is updated following each approved coarse renewal. Please make sure you are
submitting the most recent CE Class request.
Educator is to follow the same procedures as with a Farouk Systems Educational Class.
Educator must have a Farouk Systems and TDLR approved sign in sheet available at the front of the
class for the attendees to sign in as they arrive.
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All attendees must sign in on the sign in sheet provided by the educator to received credited hours.
Attendance is logged by the sign in sheet.
Make sure that all attendees sign in legibly on the sign in sheet. Un-legible writing could result in a
delay of posting stylist’s hours.
Educators are to follow the formats provided by Farouk Systems specifically designed for the Texas
CE Program. These formats have been approved by the Texas Department of Licensing and
Regulations.
Services/ demos cannot be performed on live models during a CE class.
CE Certificates must be signed and given to all present attendees at the end of the CE Class.
Educators are to fax a copy of their sign in sheet to 281-885-5502 Attn: CE Class Coordinator
immediately following their CE class.
Educators are to submit by mail the original copy of their sign in sheet, yellow copy of the CE
Certificate, Event & Expense Reports, and any other paperwork and Farouk Systems must receive them
within 30 days of the event date.
Farouk Systems has 7 days from the date of the event to post credit hours as determined by the Texas
Department of Licensing and Regulations. This is why it is preferred that the sign in sheet is faxed
immediately following a class and not just mailed.
Models
Live models are not recommended for 2 or 4 hour events due to the length of time for the class.
Live models are not to be serviced during a Texas CE Class.
ANY live models testing or serviced must have completely filled out a Farouk Systems Inc. approved
Model Release form prior to the service, no exceptions.
Formulas must be written on the model release form
Completed model release forms must be submitted to Class Coordinator for record keeping.
All models must be 18 years or older.
Event Reports
Farouk Systems Educators are independent contractors. They are responsible for reporting and paying
any Federal, State, and local taxes, fees due, or incurred as a result of any contract agreement with
Farouk Systems, Inc.
Follow the “Completing a CONCUR Expense Report” procedures. You should include a copy of the
completed event report for each event that you facilitate. If the event report is not filled out completely
or correctly, your concur report submitted will be returned for correction and will delay payment of
check.
Assignments from different departments must be submitted on separate concur reports (Shows,
Education, Sales, Schools)
If an educator works a full day with mixed departments, they will be paid a single full day rate.
One event report for each confirmation
If same event is more than one day, use only 1 event report
Event reports must have all blanks completed, including the number of attendees, and number of models
or mannequins used for the event, the formulas used and a synopsis of the class. This information is
vital to determining the amount of product that will be approved and issued to the educator when an
order form is received for the product replacement.
Misc. items must be explained in the space provided
The event report must be signed by the location hosting the event
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Concur reports submitted more than 30 days following an event will not be given top priority and will
result in a delay of payment. An explanation of reason why is late will need to be included
The Education Department will verify all totals, educators fees, and included paperwork
The Accounting Department will re-verify that all expenses are properly supported by everything
requested to be included and then process the concur report for payment.
If blanks are left in the event or concur report, your reports may be returned to you for correction. This
will delay your payment.
Direct Deposits for Concur reports will be initiated on Wednesdays of every week excluding those that
occur on or around U.S. holidays; actual deposit will occur 3 business days later.
Completing and submitting a CONCUR Expense Report (Please refer to the Procedures sent to you by Accounting Dept. If you have questions, please email them
at [email protected] )
*You may also find these procedures in the Educator Portal under Documents/Support Materials/Concur.
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Farouk Systems Educator Policies & Procedures
Acknowledgment Form
I, __________________________________________ have received, read completely
through, and understand the policies and procedures listed above.
_________________________________________________ _____________________
Educator Signature Date