for Pre-qualification of
for Main Campus, Soldier, North Nazimabad Campuses,
Organization / Companies
Address
Contact No.
Advertisement Ref.
Received by
Issued on
Issued by (Institute�s Officer)
General Instructions: 1) Acknowledgement of submission of tender documents must be sought through personal or email. 2) Deadline of submission of Technical & Financial Documents is
opened on the same day & date at 1
For Information, Issuance and Submission of EOILt Col (R) UsamahDirector Administration & HR
Head Office:ICMA Pakistan Building, ST
Phone # 021Email: [email protected]
TENDER DOCUMENTS qualification of Organization/ Companies
Janitorial Staff Services for Main Campus, Soldier, North Nazimabad Campuses,
South Region & Head Office FOR THE FISCAL YEAR 2017-18
TECHNICAL BID FORM
:
:
:
:
:
:
Issued by (Institute�s Officer) :
Acknowledgement of submission of tender documents must be sought through personal or email. Deadline of submission of Technical & Financial Documents is February 06, 2016 at 1
on the same day & date at 10:30 am. (Ref. PPRA, Clause-33 (1)).
For Information, Issuance and Submission of EOILt Col (R) Usamah Waheed, TI (M)Director Administration & HR
ICMA Pakistan ICMA Pakistan Building, ST-18/C,ICMAP Avenue, Block 6,
Gulshan-e-Iqbal,Karachi-75300 Phone # 021-99243028 / 021-99243900 EXT : 222
Email: [email protected]; Website: www.icmap.com.pk
Page 1 / 12
Companiesfor
for Main Campus, Soldier, North Nazimabad Campuses,
Acknowledgement of submission of tender documents must be sought through personal or email. , 2016 at 10:00 am and tender will be
For Information, Issuance and Submission of EOI Waheed, TI (M)
Director Administration & HR
18/C,ICMAP Avenue, Block 6,
99243900 EXT : 222 www.icmap.com.pk
Page 2 / 12
Brief Introduction of the Organization / Contractor / Owner
Sr. Factors Description
1 Name of the Organization/ Contractor / Owner
:
2 Date of Establishment :
3 Corporate Status :
4 Owner / Proprietor / MD / CE Name :
5 CNIC No. :
6 Mailing Address :
7 Contact No(s). :
8 Cell No(s). :
9 Fax No(s). :
10 Email Address :
11 NTN No. :
12 G.S.T No. :
13 Bank Name & Account No. (for which statement is enclosed)
:
14 Attachments:
: a) Attested copy of valid NTN & G.S.T Certificate; b) Affidavit that company had never been black-listed; c) Copy of �Bank Statement� of last 6 months or copy
of �Financial Soundness� certificate d) List of Clients with contact person (regular and
occasional)
Company�s Stamp Signature
Page 3 / 12
Table of Contents
Sr. Description Page
1 Brief Introduction of the Bidding Organization / Contractor / Owner 2
2 Introduction of ICMA Pakistan & Tender Advertisement 4
3 Tender Advertisement (Hosted at ICMAP & PPRA Websites&Published in Two National Dailies)
4
4 Evaluation Process Flow & Evaluation Weightage 5
5 Technical Evaluation Requirements/ Criteria � For Selection 6
6 Technical Bid Form � List of Janitorial Field Workers Staff 7
7 Technical Bid Form � List of Educational Institutes� as Clients 8
8 Technical Bid Form � List of Major Clients 9
9 Terms & Conditions 10
10 Financial Bid Form (Separately attached) 11& 12
Page 4 / 12
Introduction about ICMA Pakistan
ICMA Pakistan is a professional not-for-profit accounting Institution. Realizing the need, the profession of Management Accounting came into existence in Pakistan with the establishment of the Pakistan Institute of Industrial Accountants in 1951 by a legend Finance professional, Mr. Muhammad Shoaib, who also served Finance Minister of the country and senior position at World Bank. The Institute was, later, named as the �Institute of Cost and Management Accountants of Pakistan� and now commonly known with its acronym, �ICMA Pakistan�. It was established in 1951 and was given statutory status vide Cost and Management Accountants Act, 1966 being the only Institute to regulate and promote the profession of Management Accounting in Pakistan and to deliver education and confer certification.
It, currently, has more than 5,000 members within Pakistan and 43 countries abroad serving in more than 100 sectors on the senior management positions such as Chairmen, CEOs, CFO, MDs, Directors, GMs etc. The Institute has sizeable strength of students i.e., approx. 15,000 which is increasing gradually. The Institute has its major centers at Karachi, Lahore, Islamabad, Multan & Faisalabad whereas it has more than 15 authorized education centers and registered education providers.
For last 65 years, the Institute is playing a vital role in sustainable growth of industrialization and economy of the country by virtue of professional qualification and multidimensional experience of Management Accountant qualified from this Institute. They have excelled in almost all phases of business, finance, accounting and industrial operations. Today, Management Accountants, being key member of top management and decision making team, help organizations to take appropriate decisions for the business prosperity and growth.
In view of above, the Institute seeks �Expression of Interest� from reputed companies for Janitorial Services - Main Campus, City Campus, Soldier Bazar, North Nazimabad & Head Office at ICMA Pakistan�scampuses as per requirements given in this document.
Tender Advertisement
Page 5 / 12
Evaluation & Process Flow
Evaluation Weightage Technical : 50% Financial : 50%
EOI Advertisement in Two Newspapers and Hosted in
ICMAP & PPRA Web sites
Receiving prescribed EOI Documents form ICMAP
Website / Office
Submssion of Sealed Documents sep arately marked as " Technical Bid
& Financial Bid'" along with
3% Earnest Money of quoted amount
Opening of Technical Bids and Financial bidders
in front of bidders
Prepare the Comparative Statement on Technical &
Financial Evaluation
(Internal Working)
Approval of Competent Authority
Refund of Earnest Money to non-selected bidder(s)
Finalization of Terms Conditions, Timelines, Schedule of Payments and other details
with successful Bidder
Award of Contract to successful Bidder through Work Order and Agreement (If required)
Commencement of Work Satisfaction ReportFull and Final Monthly Billing / Payments
Page 6 / 12
Technical Evaluation Requirement /Criteria� For Selection
S. # Description Criteria Annex-A
1 Experience in Providing Janitorial Services in Market: (Attach Details)
(a) Above 05 years 10
(b) Between 03 - 05 years 7
(c) Between 02 - 03 years 5
(d) Below 02 years 0 2 Number of Offices Nationwide: (Attach Details)
(a) Office in 03 Cities (Karachi, Lahore & Islamabad) 10
(b) Offices in 02 Cities (Karachi & Lahore / Lahore & Islamabad / Karachi & Islamabad) 8
(c) Office in 01 City 5
3 Experience with Clients / Clientele List :(Attach Details)
(a) Above 15 Clients 10
(b) Between 10 to 14 Clients 8
(c) Between 05 to 09 Clients 6
(d) Below 04 Clients 4
4 Experience with Educational Institutes� with following: (Attach Details)
(a) Above 05 Clients 10
(b) Between 02 to 05 Clients 8
(c) Below 02 Clients 5
5 Field Workers for Janitorial Services: (Attach Details)
(a) If number of Field Staff >100 10
(b) If number of Field Staff = 50 5
(c) If number of Field Staff < 50 Knock - Out
6 Availability of Backup Work Force: (Attach Details)
30% of Field Work Force 10
20% of Field Work Force 5
< of Field Work Force Knock Out
7 Number of Key Management Staff: (Attach Details) (Other than conventional Tools):
(a) If 10 and above 10
(b) If < 10 5
(c) Below 3 0
8 Availability of Relevant owned Equipment/Machinery: (Attach Details)
(a) If 5 and above 10
(b) If < 5 Knock � Out
9 Availability of Relevant detergents / Chemicals: (AttachDetails) Cleaning material dedicated for site:
(a) If 07 and above 10
(b) If < 07 Knock � Out
9 NTN / GST: (Details Attach)
(a) If NTN / GST : YES 10
(b) If only NTN 5
(c) If NTN / GST : NO Knock - Out
10 Company�sUniform for Janitorial Staff / Workers: (Attach Details)
(a) If Available 10
(b) If Not Available Knock � Out
Company�s Stamp
Signature
Institute of Cost and Management Accountants of Pakistan
Details of all Janitorial / Field Worker
Sr. Name
Use extra sheet in the same format if required.
Company�s Stamp
Institute of Cost and Management Accountants of Pakistan Administration Department
JANITORIAL / FIELD WORKER
Worker Staff working with your Company.
Fathers� Name CNIC #
Use extra sheet in the same format if required.
Company�s Stamp Signature
Page 7 / 12
Institute of Cost and Management Accountants of Pakistan
TECHNICAL BID FORM JANITORIAL / FIELD WORKER STAFF
Remarks
Signature
Institute of Cost and
List of Educational Institutes�/ Clients
Sr. Name of Educational Institutes�
Use extra sheet in the same format if required.
Company�s Stamp
Institute of Cost and Management Accountants of PakistanAdministration Department
EDUCATIONAL INSTITUTES� / CLIENTS
Clients with Contact Person
Name of Educational Institutes� Address City
Use extra sheet in the same format if required.
Company�s Stamp Signature
Page 8 / 12
Management Accountants of Pakistan
TECHNICAL BID FORM EDUCATIONAL INSTITUTES� / CLIENTS
Operational Duration
Signature
Institute of Cost and Management Accountants of Pakistan
List of major Clientswith Contact Person
Sr. Organization / Company
Use extra sheet in the same format if required.
Company�s Stamp
Institute of Cost and Management Accountants of PakistanAdministration Department
with Contact Person
Address City
Use extra sheet in the same format if required.
Company�s Stamp Signature
Page 9 / 12
Institute of Cost and Management Accountants of Pakistan
TECHNICAL BID FORM CLIENTS
Operational Duration
Signature
Institute of Cost and Management Accountants of Pakistan
Technical Pre-Qualification Requirements1. The specification should be enclosed separately as Annex
attached; 2. The Company should have at-least033. Strong Clienteleshould have etc4. Job Relevance: Details of Works Completed in Past (with documentary evidence)
: Details of Works in Hand (with documentary evidence)5. Working Shifts Start from 7:30 a.m. to 10:30 p.m.6. Janitorial Staff must be age of 7. Staff must wear uniform (Provide Sample) 8. Vendor / Organization / Company
emergency situation 9. Successful firm will initially be offered
of satisfactory performance and other
Other Terms 10. The technical pre-qualification will be based on company�s strength, financial stability, clientele, s
clients, experience with ICMA Pakistan (if any), support staff strength including 11. All participants of the tender will be required to submit
in case of non-qualification; 12. Tenders should be submitted on ICMAP
will be rejected; 13. To participate in the tender, it is necessary to meet above technical pre14. The participants must submit valid NTN
listed, last 6-months bank statement, list of clients with contact numbers; 15. Quotation / rates should be valid for three months from the date of opening of quotation;16. No payment will be made in advance;17. Contractor / Vendor may visit the Site(s) before quoting rates;18. The rates should include Income 19. The Institute will not be liable to change Purchase Order if
will increase due to inflation or any other factor20. The payment invoice will only be processed after completion of work and its satisfaction certificate by
concerned department / authorities21. The payment will be made within 22. The delivery challan should also be submitted with all part 23. The task will be undertaken within 24. Incomplete bid / proposal or those received after deadline date and time will not be entertained; 25. In case of Tax exemption, tax exemption certificate will be required along with Invoice; 26. The sealed quotations should be submitted not later by
Administration& HR, ICMA PakistanIqbal, P.O. Box # 17642, Gulshan
27. The sealed tenders / bids will be opened in the tender advertisementin the presence of bidders;
28. ICMAPakistan reserves the rights to accept or reject any tender without assigning any reason;
Company�s Stamp
Institute of Cost and Management Accountants of Pakistan
Administration Department Terms & Conditions
Qualification Requirements: enclosed separately as Annexof Tender supporting material / details may be
least03years experience in providing the Janitorial Servicesetc
Works Completed in Past (with documentary evidence) : Details of Works in Hand (with documentary evidence)
Working Shifts Start from 7:30 a.m. to 10:30 p.m. (Two Shift Basis i.e. Morning & Evening) f 20 to 45 years having valued CNICs
(Provide Sample) during the duty timing / Organization / Company must have adequate backup resources at
be offered contact for One Year, which may be extended annuallytisfactory performance and other Terms and Conditions.
qualification will be based on company�s strength, financial stability, clientele, sclients, experience with ICMA Pakistan (if any), support staff strength including supervisory staffAll participants of the tender will be required to submit 3% earnest money as security
Tenders should be submitted on ICMAPakistan�s prescribed format with stamp of the organization otherwise
To participate in the tender, it is necessary to meet above technical pre-qualification requirements; t valid NTN & G.S.T Certificate, affidavit that the company has
bank statement, list of clients with contact numbers; Quotation / rates should be valid for three months from the date of opening of quotation;
be made in advance; Contractor / Vendor may visit the Site(s) before quoting rates;
ncome inclusive of all applicable taxes and also valid for 90 daysThe Institute will not be liable to change Purchase Order if prices service charges will increase due to inflation or any other factor and / or government levis; The payment invoice will only be processed after completion of work and its satisfaction certificate by
/ authorities; he payment will be made within 15 days after submission of invoice and receiving satisfaction certificate;
The delivery challan should also be submitted with all part / full delivery of materialwithin a week after receipt of Purchase Order;
Incomplete bid / proposal or those received after deadline date and time will not be entertained; In case of Tax exemption, tax exemption certificate will be required along with Invoice; The sealed quotations should be submitted not later by 10:00a.m. on February 06
ICMA Pakistan, Head Office Building, ST-18/C, ICMAP Avenue, P.O. Box # 17642, Gulshan-e-Iqbal Town, District East, Karachi-75300;
ids will be opened onFebruary 06, 2017, 2016 at 10:30a.m. in the presence of bidders;
reserves the rights to accept or reject any tender without assigning any reason;
Company�s Stamp Signature
Page 10 / 12
Institute of Cost and Management Accountants of Pakistan
of Tender supporting material / details may be
Services;
Two Shift Basis i.e. Morning & Evening)
resources at all times in case of any
be extended annually upon fulfillment
qualification will be based on company�s strength, financial stability, clientele, stature of supervisory staff, etc.
as security deposit to be refunded
prescribed format with stamp of the organization otherwise
qualification requirements; the company has never beenblack-
Quotation / rates should be valid for three months from the date of opening of quotation;
inclusive of all applicable taxes and also valid for 90 days; service charges of other materials services
The payment invoice will only be processed after completion of work and its satisfaction certificate by
days after submission of invoice and receiving satisfaction certificate; of material;
Incomplete bid / proposal or those received after deadline date and time will not be entertained; In case of Tax exemption, tax exemption certificate will be required along with Invoice;
February 06, 2017to Director ICMAP Avenue, Block � 6, Gulshan-e-
.m. as per timings prescribed
reserves the rights to accept or reject any tender without assigning any reason;
Signature
for Pre-qualification of
for Main Campus, Soldier, North Nazimabad Campuses,
Organization / Companies
Address
Contact No.
Advertisement Ref.
Received by
Issued on
Issued by (Institute�s Officer)
General Instructions: 1) Acknowledgement of submission of tender documents must be sought through personal or email. 2) Deadline of submission of Technical
tender will be opened on the same day & date at 10:30 am. (Ref. PPRA, Clause
For Information, Issuance and Submission of EOILt Col (R) UsamahDirector Administration & HR
Head Office:ICMA Pakistan Building, ST
Phone # Email: [email protected]
TENDER DOCUMENTS qualification of Organization / Companies for
Janitorial Staff Services Main Campus, Soldier, North Nazimabad Campuses,
South Region & Head Office FOR THE FISCAL YEAR 2017-18
FINANCIAL BID FORM
Organization / Companies :
:
:
:
:
:
(Institute�s Officer) :
Acknowledgement of submission of tender documents must be sought through personal or email. Deadline of submission of Technical & Financial Documents is February 06, 2016 at 10:00 am and tender will be opened on the same day & date at 10:30 am. (Ref. PPRA, Clause
For Information, Issuance and Submission of EOILt Col (R) Usamah Waheed, TI (M)Director Administration & HR
ICMA Pakistan ICMA Pakistan Building, ST-18/C,ICMAP Avenue, Block 6,
Gulshan-e-Iqbal,Karachi-75300 Phone # 021-99243028 / 021-99243900 EXT : 222
Email: [email protected]; Website: www.icmap.com.pk
Page 11 / 12
Organization / Companies for
Main Campus, Soldier, North Nazimabad Campuses,
Acknowledgement of submission of tender documents must be sought through personal or email. & Financial Documents is February 06, 2016 at 10:00 am and
tender will be opened on the same day & date at 10:30 am. (Ref. PPRA, Clause-33 (1)).
For Information, Issuance and Submission of EOI Waheed, TI (M)
Director Administration & HR
18/C,ICMAP Avenue, Block 6,
99243900 EXT : 222 ; Website: www.icmap.com.pk
Institute of Cost and Management Accountants of Pakistan
Issued to :
Advertisement Reference :
Issued on :
Director Administration& HR ICMAP Head Office, Karachi. JANITORIAL SERVICES ARE REQUIRED FOR ICMAP MAIN CAMPUS, CITY CAMPUS &
Sr. # Description
1. Janitorial Male Manager / (Who will be responsible to arrange Janitorial StaffFor City Campus, Solider BazarFor North Nazimabad CampusFor Main Campus & Head Office
2. Janitorial Male Staff (08 hours duty For City Campus, Solider Bazar, KarachiFor North Nazimabad Campus, KarachiFor Main Campus & Karachi(Janitorial Staff will be allocated according to need basis)
3. Janitorial Female Staff (08 hours dutyFor City Campus, Solider Bazar, KarachiFor North Nazimabad Campus, KarachiFor Main Campus & Head Office, GulshanKarachi(Janitorial Staff will be allocated according to need basis)
Total Amount in Rs.
Total Amount in Word
Note: Quotation would be accepted after Financial Bid is not guarantee Above quotes inclusive of all applicable taxes W.H.T will be part of Cost and G.S.T will be separately mentioned in quotation Please specify your terms and conditions, if any
Remarks:
Company�s Stamp
Institute of Cost and Management Accountants of PakistanAdministration Department
Tender No.: ICMAP/ADMIN/
Issued by :
JANITORIAL SERVICES ARE REQUIRED FOR ICMAP MAIN CAMPUS, CITY CAMPUS & NORTH NAZIMABAD CAMPUS, KARACHI.
Qty.
Manager / Supervisor (12 hours duty) (Who will be responsible to arrange Janitorial Staff) For City Campus, Solider Bazar, Karachi
Nazimabad Campus, Karachi Main Campus & Head Office, Gulshan-e-Iqbal, Karachi
01 No.
(08 hours duty - Two Shifts basis) For City Campus, Solider Bazar, Karachi For North Nazimabad Campus, Karachi
Head Office, Gulshan-e-Iqbal, (Janitorial Staff will be allocated / relocated
according to need basis)
18 Nos.
(08 hours duty � Two Shifts basis) For City Campus, Solider Bazar, Karachi
Campus, Karachi For Main Campus & Head Office, Gulshan-e-Iqbal,
(Janitorial Staff will be allocated / relocated according to need basis)
03 Nos.
Quotation would be accepted after the �Technical& Financial�Evaluation; Financial Bid is not guarantee to win the Contract; Above quotes inclusive of all applicable taxes i.e. W.H.T & G.S.T; W.H.T will be part of Cost and G.S.T will be separately mentioned in quotation;
terms and conditions, if any;
Company�s Stamp Signature
Page 12 / 12
Institute of Cost and Management Accountants of Pakistan
FINANCIAL BID FORM ICMAP/ADMIN/HO/12/2016/1707
NORTH NAZIMABAD CAMPUS, KARACHI.
Rate in Rs.
Amount in Rs.
Signature