for pre-qualification of organization/ companiesfor

for Pre-qualification of

for Main Campus, Soldier, North Nazimabad Campuses,

Organization / Companies

Address

Contact No.

Advertisement Ref.

Received by

Issued on

Issued by (Institute�s Officer)

General Instructions: 1) Acknowledgement of submission of tender documents must be sought through personal or email. 2) Deadline of submission of Technical & Financial Documents is

opened on the same day & date at 1

For Information, Issuance and Submission of EOILt Col (R) UsamahDirector Administration & HR

Head Office:ICMA Pakistan Building, ST

Phone # 021Email: [email protected]

TENDER DOCUMENTS qualification of Organization/ Companies

Janitorial Staff Services for Main Campus, Soldier, North Nazimabad Campuses,

South Region & Head Office FOR THE FISCAL YEAR 2017-18

TECHNICAL BID FORM

:

:

:

:

:

:

Issued by (Institute�s Officer) :

Acknowledgement of submission of tender documents must be sought through personal or email. Deadline of submission of Technical & Financial Documents is February 06, 2016 at 1

on the same day & date at 10:30 am. (Ref. PPRA, Clause-33 (1)).

For Information, Issuance and Submission of EOILt Col (R) Usamah Waheed, TI (M)Director Administration & HR

ICMA Pakistan ICMA Pakistan Building, ST-18/C,ICMAP Avenue, Block 6,

Gulshan-e-Iqbal,Karachi-75300 Phone # 021-99243028 / 021-99243900 EXT : 222

Email: [email protected]; Website: www.icmap.com.pk

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Companiesfor


Acknowledgement of submission of tender documents must be sought through personal or email. , 2016 at 10:00 am and tender will be

For Information, Issuance and Submission of EOI Waheed, TI (M)

Director Administration & HR

18/C,ICMAP Avenue, Block 6,

99243900 EXT : 222 www.icmap.com.pk

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Brief Introduction of the Organization / Contractor / Owner

Sr. Factors Description

1 Name of the Organization/ Contractor / Owner

:

2 Date of Establishment :

3 Corporate Status :

4 Owner / Proprietor / MD / CE Name :

5 CNIC No. :

6 Mailing Address :

7 Contact No(s). :

8 Cell No(s). :

9 Fax No(s). :

10 Email Address :

11 NTN No. :

12 G.S.T No. :

13 Bank Name & Account No. (for which statement is enclosed)

:

14 Attachments:

: a) Attested copy of valid NTN & G.S.T Certificate; b) Affidavit that company had never been black-listed; c) Copy of �Bank Statement� of last 6 months or copy

of �Financial Soundness� certificate d) List of Clients with contact person (regular and

occasional)

Company�s Stamp Signature

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Table of Contents

Sr. Description Page

1 Brief Introduction of the Bidding Organization / Contractor / Owner 2

2 Introduction of ICMA Pakistan & Tender Advertisement 4

3 Tender Advertisement (Hosted at ICMAP & PPRA Websites&Published in Two National Dailies)

4

4 Evaluation Process Flow & Evaluation Weightage 5

5 Technical Evaluation Requirements/ Criteria � For Selection 6

6 Technical Bid Form � List of Janitorial Field Workers Staff 7

7 Technical Bid Form � List of Educational Institutes� as Clients 8

8 Technical Bid Form � List of Major Clients 9

9 Terms & Conditions 10

10 Financial Bid Form (Separately attached) 11& 12

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Introduction about ICMA Pakistan

ICMA Pakistan is a professional not-for-profit accounting Institution. Realizing the need, the profession of Management Accounting came into existence in Pakistan with the establishment of the Pakistan Institute of Industrial Accountants in 1951 by a legend Finance professional, Mr. Muhammad Shoaib, who also served Finance Minister of the country and senior position at World Bank. The Institute was, later, named as the �Institute of Cost and Management Accountants of Pakistan� and now commonly known with its acronym, �ICMA Pakistan�. It was established in 1951 and was given statutory status vide Cost and Management Accountants Act, 1966 being the only Institute to regulate and promote the profession of Management Accounting in Pakistan and to deliver education and confer certification.

It, currently, has more than 5,000 members within Pakistan and 43 countries abroad serving in more than 100 sectors on the senior management positions such as Chairmen, CEOs, CFO, MDs, Directors, GMs etc. The Institute has sizeable strength of students i.e., approx. 15,000 which is increasing gradually. The Institute has its major centers at Karachi, Lahore, Islamabad, Multan & Faisalabad whereas it has more than 15 authorized education centers and registered education providers.

For last 65 years, the Institute is playing a vital role in sustainable growth of industrialization and economy of the country by virtue of professional qualification and multidimensional experience of Management Accountant qualified from this Institute. They have excelled in almost all phases of business, finance, accounting and industrial operations. Today, Management Accountants, being key member of top management and decision making team, help organizations to take appropriate decisions for the business prosperity and growth.

In view of above, the Institute seeks �Expression of Interest� from reputed companies for Janitorial Services - Main Campus, City Campus, Soldier Bazar, North Nazimabad & Head Office at ICMA Pakistan�scampuses as per requirements given in this document.

Tender Advertisement

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Evaluation & Process Flow

Evaluation Weightage Technical : 50% Financial : 50%

EOI Advertisement in Two Newspapers and Hosted in

ICMAP & PPRA Web sites

Receiving prescribed EOI Documents form ICMAP

Website / Office

Submssion of Sealed Documents sep arately marked as " Technical Bid

& Financial Bid'" along with

3% Earnest Money of quoted amount

Opening of Technical Bids and Financial bidders

in front of bidders

Prepare the Comparative Statement on Technical &

Financial Evaluation

(Internal Working)

Approval of Competent Authority

Refund of Earnest Money to non-selected bidder(s)

Finalization of Terms Conditions, Timelines, Schedule of Payments and other details

with successful Bidder

Award of Contract to successful Bidder through Work Order and Agreement (If required)

Commencement of Work Satisfaction ReportFull and Final Monthly Billing / Payments

/ 12

Technical Evaluation Requirement /Criteria� For Selection

S. # Description Criteria Annex-A

1 Experience in Providing Janitorial Services in Market: (Attach Details)

(a) Above 05 years 10

(b) Between 03 - 05 years 7

(c) Between 02 - 03 years 5

(d) Below 02 years 0 2 Number of Offices Nationwide: (Attach Details)

(a) Office in 03 Cities (Karachi, Lahore & Islamabad) 10

(b) Offices in 02 Cities (Karachi & Lahore / Lahore & Islamabad / Karachi & Islamabad) 8

(c) Office in 01 City 5

3 Experience with Clients / Clientele List :(Attach Details)

(a) Above 15 Clients 10

(b) Between 10 to 14 Clients 8

(c) Between 05 to 09 Clients 6

(d) Below 04 Clients 4

4 Experience with Educational Institutes� with following: (Attach Details)

(a) Above 05 Clients 10

(b) Between 02 to 05 Clients 8

(c) Below 02 Clients 5

5 Field Workers for Janitorial Services: (Attach Details)

(a) If number of Field Staff >100 10

(b) If number of Field Staff = 50 5

(c) If number of Field Staff < 50 Knock - Out

6 Availability of Backup Work Force: (Attach Details)

30% of Field Work Force 10

20% of Field Work Force 5

< of Field Work Force Knock Out

7 Number of Key Management Staff: (Attach Details) (Other than conventional Tools):

(a) If 10 and above 10

(b) If < 10 5

(c) Below 3 0

8 Availability of Relevant owned Equipment/Machinery: (Attach Details)


(b) If < 5 Knock � Out

9 Availability of Relevant detergents / Chemicals: (AttachDetails) Cleaning material dedicated for site:


(b) If < 07 Knock � Out

9 NTN / GST: (Details Attach)

(a) If NTN / GST : YES 10

(b) If only NTN 5

(c) If NTN / GST : NO Knock - Out

10 Company�sUniform for Janitorial Staff / Workers: (Attach Details)

(a) If Available 10

(b) If Not Available Knock � Out

Company�s Stamp

Signature

Institute of Cost and Management Accountants of Pakistan

Details of all Janitorial / Field Worker

Sr. Name

Use extra sheet in the same format if required.

Company�s Stamp

Institute of Cost and Management Accountants of Pakistan Administration Department

JANITORIAL / FIELD WORKER

Worker Staff working with your Company.

Fathers� Name CNIC #



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TECHNICAL BID FORM JANITORIAL / FIELD WORKER STAFF

Remarks

Signature

Institute of Cost and

List of Educational Institutes�/ Clients

Sr. Name of Educational Institutes�


Company�s Stamp

Institute of Cost and Management Accountants of PakistanAdministration Department

EDUCATIONAL INSTITUTES� / CLIENTS

Clients with Contact Person

Name of Educational Institutes� Address City



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Management Accountants of Pakistan

TECHNICAL BID FORM EDUCATIONAL INSTITUTES� / CLIENTS

Operational Duration

Signature


List of major Clientswith Contact Person

Sr. Organization / Company


Company�s Stamp


with Contact Person

Address City



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TECHNICAL BID FORM CLIENTS

Operational Duration

Signature


Technical Pre-Qualification Requirements1. The specification should be enclosed separately as Annex

attached; 2. The Company should have at-least033. Strong Clienteleshould have etc4. Job Relevance: Details of Works Completed in Past (with documentary evidence)

: Details of Works in Hand (with documentary evidence)5. Working Shifts Start from 7:30 a.m. to 10:30 p.m.6. Janitorial Staff must be age of 7. Staff must wear uniform (Provide Sample) 8. Vendor / Organization / Company

emergency situation 9. Successful firm will initially be offered

of satisfactory performance and other

Other Terms 10. The technical pre-qualification will be based on company�s strength, financial stability, clientele, s

clients, experience with ICMA Pakistan (if any), support staff strength including 11. All participants of the tender will be required to submit

in case of non-qualification; 12. Tenders should be submitted on ICMAP

will be rejected; 13. To participate in the tender, it is necessary to meet above technical pre14. The participants must submit valid NTN

listed, last 6-months bank statement, list of clients with contact numbers; 15. Quotation / rates should be valid for three months from the date of opening of quotation;16. No payment will be made in advance;17. Contractor / Vendor may visit the Site(s) before quoting rates;18. The rates should include Income 19. The Institute will not be liable to change Purchase Order if

will increase due to inflation or any other factor20. The payment invoice will only be processed after completion of work and its satisfaction certificate by

concerned department / authorities21. The payment will be made within 22. The delivery challan should also be submitted with all part 23. The task will be undertaken within 24. Incomplete bid / proposal or those received after deadline date and time will not be entertained; 25. In case of Tax exemption, tax exemption certificate will be required along with Invoice; 26. The sealed quotations should be submitted not later by

Administration& HR, ICMA PakistanIqbal, P.O. Box # 17642, Gulshan

27. The sealed tenders / bids will be opened in the tender advertisementin the presence of bidders;

28. ICMAPakistan reserves the rights to accept or reject any tender without assigning any reason;

Company�s Stamp


Administration Department Terms & Conditions

Qualification Requirements: enclosed separately as Annexof Tender supporting material / details may be

least03years experience in providing the Janitorial Servicesetc

Works Completed in Past (with documentary evidence) : Details of Works in Hand (with documentary evidence)

Working Shifts Start from 7:30 a.m. to 10:30 p.m. (Two Shift Basis i.e. Morning & Evening) f 20 to 45 years having valued CNICs

(Provide Sample) during the duty timing / Organization / Company must have adequate backup resources at

be offered contact for One Year, which may be extended annuallytisfactory performance and other Terms and Conditions.

qualification will be based on company�s strength, financial stability, clientele, sclients, experience with ICMA Pakistan (if any), support staff strength including supervisory staffAll participants of the tender will be required to submit 3% earnest money as security

Tenders should be submitted on ICMAPakistan�s prescribed format with stamp of the organization otherwise

To participate in the tender, it is necessary to meet above technical pre-qualification requirements; t valid NTN & G.S.T Certificate, affidavit that the company has

bank statement, list of clients with contact numbers; Quotation / rates should be valid for three months from the date of opening of quotation;

be made in advance; Contractor / Vendor may visit the Site(s) before quoting rates;

ncome inclusive of all applicable taxes and also valid for 90 daysThe Institute will not be liable to change Purchase Order if prices service charges will increase due to inflation or any other factor and / or government levis; The payment invoice will only be processed after completion of work and its satisfaction certificate by

/ authorities; he payment will be made within 15 days after submission of invoice and receiving satisfaction certificate;

The delivery challan should also be submitted with all part / full delivery of materialwithin a week after receipt of Purchase Order;

Incomplete bid / proposal or those received after deadline date and time will not be entertained; In case of Tax exemption, tax exemption certificate will be required along with Invoice; The sealed quotations should be submitted not later by 10:00a.m. on February 06

ICMA Pakistan, Head Office Building, ST-18/C, ICMAP Avenue, P.O. Box # 17642, Gulshan-e-Iqbal Town, District East, Karachi-75300;

ids will be opened onFebruary 06, 2017, 2016 at 10:30a.m. in the presence of bidders;

reserves the rights to accept or reject any tender without assigning any reason;


/ 12


of Tender supporting material / details may be

Services;

Two Shift Basis i.e. Morning & Evening)

resources at all times in case of any

be extended annually upon fulfillment

qualification will be based on company�s strength, financial stability, clientele, stature of supervisory staff, etc.

as security deposit to be refunded

prescribed format with stamp of the organization otherwise

qualification requirements; the company has never beenblack-

Quotation / rates should be valid for three months from the date of opening of quotation;

inclusive of all applicable taxes and also valid for 90 days; service charges of other materials services

The payment invoice will only be processed after completion of work and its satisfaction certificate by

days after submission of invoice and receiving satisfaction certificate; of material;

Incomplete bid / proposal or those received after deadline date and time will not be entertained; In case of Tax exemption, tax exemption certificate will be required along with Invoice;

February 06, 2017to Director ICMAP Avenue, Block � 6, Gulshan-e-

.m. as per timings prescribed

reserves the rights to accept or reject any tender without assigning any reason;

Signature

for Pre-qualification of


Organization / Companies

Address

Contact No.

Advertisement Ref.

Received by

Issued on

Issued by (Institute�s Officer)

General Instructions: 1) Acknowledgement of submission of tender documents must be sought through personal or email. 2) Deadline of submission of Technical

tender will be opened on the same day & date at 10:30 am. (Ref. PPRA, Clause

For Information, Issuance and Submission of EOILt Col (R) UsamahDirector Administration & HR

Head Office:ICMA Pakistan Building, ST

Phone # Email: [email protected]

TENDER DOCUMENTS qualification of Organization / Companies for

Janitorial Staff Services Main Campus, Soldier, North Nazimabad Campuses,

South Region & Head Office FOR THE FISCAL YEAR 2017-18

FINANCIAL BID FORM

Organization / Companies :

:

:

:

:

:

(Institute�s Officer) :

Acknowledgement of submission of tender documents must be sought through personal or email. Deadline of submission of Technical & Financial Documents is February 06, 2016 at 10:00 am and tender will be opened on the same day & date at 10:30 am. (Ref. PPRA, Clause

For Information, Issuance and Submission of EOILt Col (R) Usamah Waheed, TI (M)Director Administration & HR

ICMA Pakistan ICMA Pakistan Building, ST-18/C,ICMAP Avenue, Block 6,

Gulshan-e-Iqbal,Karachi-75300 Phone # 021-99243028 / 021-99243900 EXT : 222

Email: [email protected]; Website: www.icmap.com.pk

/ 12

Organization / Companies for

Main Campus, Soldier, North Nazimabad Campuses,

Acknowledgement of submission of tender documents must be sought through personal or email. & Financial Documents is February 06, 2016 at 10:00 am and

tender will be opened on the same day & date at 10:30 am. (Ref. PPRA, Clause-33 (1)).

For Information, Issuance and Submission of EOI Waheed, TI (M)

Director Administration & HR

18/C,ICMAP Avenue, Block 6,

99243900 EXT : 222 ; Website: www.icmap.com.pk


Issued to :

Advertisement Reference :

Issued on :

Director Administration& HR ICMAP Head Office, Karachi. JANITORIAL SERVICES ARE REQUIRED FOR ICMAP MAIN CAMPUS, CITY CAMPUS &

Sr. # Description

1. Janitorial Male Manager / (Who will be responsible to arrange Janitorial StaffFor City Campus, Solider BazarFor North Nazimabad CampusFor Main Campus & Head Office

2. Janitorial Male Staff (08 hours duty For City Campus, Solider Bazar, KarachiFor North Nazimabad Campus, KarachiFor Main Campus & Karachi(Janitorial Staff will be allocated according to need basis)

3. Janitorial Female Staff (08 hours dutyFor City Campus, Solider Bazar, KarachiFor North Nazimabad Campus, KarachiFor Main Campus & Head Office, GulshanKarachi(Janitorial Staff will be allocated according to need basis)

Total Amount in Rs.

Total Amount in Word

Note: Quotation would be accepted after Financial Bid is not guarantee Above quotes inclusive of all applicable taxes W.H.T will be part of Cost and G.S.T will be separately mentioned in quotation Please specify your terms and conditions, if any

Remarks:

Company�s Stamp


Tender No.: ICMAP/ADMIN/

Issued by :

JANITORIAL SERVICES ARE REQUIRED FOR ICMAP MAIN CAMPUS, CITY CAMPUS & NORTH NAZIMABAD CAMPUS, KARACHI.

Qty.

Manager / Supervisor (12 hours duty) (Who will be responsible to arrange Janitorial Staff) For City Campus, Solider Bazar, Karachi

Nazimabad Campus, Karachi Main Campus & Head Office, Gulshan-e-Iqbal, Karachi

01 No.

(08 hours duty - Two Shifts basis) For City Campus, Solider Bazar, Karachi For North Nazimabad Campus, Karachi

Head Office, Gulshan-e-Iqbal, (Janitorial Staff will be allocated / relocated

according to need basis)

18 Nos.

(08 hours duty � Two Shifts basis) For City Campus, Solider Bazar, Karachi

Campus, Karachi For Main Campus & Head Office, Gulshan-e-Iqbal,

(Janitorial Staff will be allocated / relocated according to need basis)

03 Nos.

Quotation would be accepted after the �Technical& Financial�Evaluation; Financial Bid is not guarantee to win the Contract; Above quotes inclusive of all applicable taxes i.e. W.H.T & G.S.T; W.H.T will be part of Cost and G.S.T will be separately mentioned in quotation;

terms and conditions, if any;


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FINANCIAL BID FORM ICMAP/ADMIN/HO/12/2016/1707

NORTH NAZIMABAD CAMPUS, KARACHI.

Rate in Rs.

Amount in Rs.

Signature