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Republic of the Philippines
EASTERN VISAYAS STATE UNIVERSITY
Tacloban City
College of Engineering
INFORMATION TECHNOLOGY DEPARTMENT
GUIDELINES ON THESIS WRITING
School Year 2006-2007
(Note: The IT Department advisers and the Languages and Literature Department Consultant Faculty MembersCollaborated in the preparation of this condensed instruction manual for the exclusive use of the EVSU IT
students only)
I. Documentation Guidelines
A. Format and Style1. Paper Size
8.5 x 11 standard short white bond paper
2. Hardbound Book Cover3. Cover color motif and letter print
Rose green w/ golden yellow letter print (font size, 12)4. Margins
Left: 1.5
Right, Top and Bottom: 1.05. Font Style, Body Text and Headings
Chapter Headings: Font style-Arial, Font size-14
All Caps and Highlighted or BoldSub-Headings: Font style-Arial, Font size-14
Not All Caps and Highlighted or Bold
Body Text: Font Style-Times New Roman, Font size-12
6. Body Text Font Size
Font size-12
7. Pagination
Pagination should be chronological and at the top right of the page. First
page of each chapter should have no page number.
8. Text (sentence) spaces
Double space
9. Maximum number of sentences per paragraph
At least 4 but not more than 5 sentences
10. Indentations
Single tab only
11. Main Title Headings
Uppercase and bold print (e.g. METHODOLOGY)
12. Chapter HeadingsCapital letter first and in bold print (e.g. Chapter 1)
13. Subtitle or Subheadings
Typed in Italic and bold print (e.g. Objectives of the Study)
14. Reference Pages
Includes the following; appendices, exhibits, annexes for the tables, data flow
diagram, system flowchart, HIPO, graph, figures, illustrations, cost estimates,etc. These shall not be included in the main body of the manuscript but
labeled arranged and paged as separate reference pages.
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15. Footnote Style
Journalistic or Running Footnote
16. Bibliographic entries
At least 10 (from hard copies or e-books (web source), published or
unpublished manuscripts, magazines and journals
II Manuscript Proper (Main Body)
The main body of the manuscript must consist of planned dissections of the research
paper. It should discuss only the pertinent segments of the conduct of the research study in
chronology.The following items consist the outline of the contents of the respective chapters (at
least 8-10 pages only):
1. Chapter I
The INTRODUCTION, (1 or 2 pages only). The first page must contain the generalview of the ICT as an applied science focusing specifically on the system under study vis-
-vis the technology being proposed.Likewise, this chapter includes the following;
a. Background of the Study
Maximum of two pages only. The second page must include the brief
history/origin and the locale of the study. Included also a brief on the natureand type of business (e.g. partnership, corporation, sole proprietorship) and a
brief description of the current system the agency under study is using.
b. Statement of the ProblemOne or half a page. States in a single statement the general problem of the
study and presents the specific challenges stated in detailed sub problems.
c. Objective of the Study
One or half a page. States in a single statement the general and specificobjectives of the research proposal. It should specifically assert the advantages
of the proposed system in quantifiable terms and present other important
features of the proposed system as an expected outcome.
d. Significance of the Study
Two or three pages only. Should identify at least 5sectors/persons/organizations/institutions that would benefit from the
proposed system. This section should also explain briefly why and how the
mentioned organizations would be benefited.
e. Scope and Limitations of the Study Two or three pages only. This section should discuss detailed specific
coverage of the proposed system. It should also identify and explain thelimitations of the study.
f. Definition of Terms
One or two pages. Must only include technical terms used in the study.
This should cover the conceptual and operational definitions.
2. Chapter II
The METHODOLOGY (on page only). This section present briefly the researchtechniques and procedures used in the conduct of the study. The following items form a
part of this chapter (12-14 pages).
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a. Review of Related Literature and Studies
Minimum of four pages. This section present discussions on related studies
ad literature conducted. The combined related studies and literary citations mustnot be less than 8 pages.
b. Theoretical Framework
Two to three pages only. This section cites the detailed input-process-outputresearch model. It specifically explains how the software/system would
complement the other processes involved in the development of the proposed
program.
c. Documentation of Current System
One page only. This section briefly states the general operation of thecurrent system. This should further explain the current systems flowchart.
c. 1 Description of the Current System (2 pages)This section must discuss in detail the mechanics of the current
practice. This should explain how the current system works and operates.
c. 2 Personnel/Equipment Used by the Current System (1 to 2 pages)This portion discusses the manpower involved, together with their
job description relative to the current system under study.
d. Data Gathering Procedures
One or two pages. This portion discusses the data gathering technique,
explains the method used and the reason for the use of such method of datagathering. This should father discuss the particulars on how the process was
administered, including the Statistical instrument used (if any).
3. Chapter III
REQUIREMENT ANALYSIS SPECIFICATION (One or half a page). An introductory
paragraph that explains the contents of this chapter must precede before the generalanalysis of the research proposal. This should explain the result of the activities found
in other chapters (especially Chapter 2, Methodology) of the research proposal.
This chapter provides the detailed explanation of the following;
a. Answers and gives explanation to the problem presented in the Statement of the
Problem (1-2 pages). It should answer the questions: What were the findings of the
study? How was the problem solved? What was done to solve the problem?
b. Answers the Explanation to the Objectives of the Study (1-2 pages). Answers the
questions, How was the objectives accomplished?
c. Presents the results and explains how the data was gathered ad analyzed (1-2 pages).
d. Over all analysis of the proposed system (two pages). This section explains the data
flow diagram and the flowchart of the proposed system.
e. System Design Specification (1-2 pages, or this may depend on the HIPO (Hierarchical
Input Process Output) of the proposed system.
f. Hardware Requirement (1 page). Discusses the specific hardware needed on itspropose, including the specific functions and quantity of items/units needed.
g. Software Requirement (1 page). This specifies the technical requirement of the specificsoftware needed, including the special tasks ad quantity of items/ units needed.
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h. Human Resource Complement (1 or half a page). This section mentions the man power
requirement of the system. This further discusses the job description and the number ofpersonnel required. This should preset the necessary training or needed skills vital to
the proper execution of the designated tasks.
4. Chapter 4SUMMARY, CONCLUSION, RECOMMENDATION AND JUSTIFICATION
An introductory paragraph introducing the general contents of this chapter is
needed.
a. Summary (1 page)
This portion should present the statement problem, objectives of the proposed system/program
b. Conclusion and Justification (1 page)This portion discusses the concluding results and shall include the effectiveness,
efficiency and economic advantages of proposed system/ program.
c. Recommendation (1 page)This portion cites the compelling reasons for the deployment of the system based from
the findings of the study. This portion discusses the necessary measures or steps to be
undertaken to make the system fully operational. This segment also discusses thecapability of the system upgrade.
I. Order of Pages
Cover Page/ Title Page (Inside Cover)
Endorsement with Approval Acknowledgement
Table of Contents
Chapter 1 INTRODUCTION
Background of the Study
Statement of the ProblemObjectives of the Study
Significance of the Study
Scope and Limitations
Definition of Terms
Chapter 2 METHODOLOGY
a. Preliminaries of the Proposed System (with flowchart)b. Review of Related Studies and Literature
c. Flow of the Research Process
d. Current System (with flowchart)
Chapter 3 REQUIREMENT ANALYSIS SPECIFICATIONS
a. Program Designb. System Configuration and Hardware Components
c. Software requirements
d. System Support
e. Cost Estimatef. Development Cost
g. Proposed System Annual Operating Cost
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Chapter 4 SUMMARY, CONCLUSION, RECOMMENDATION AND JUSTIFICATION
III. Software Development Guidelines
A. Front-End
Any software/language can be used to develop the font-end of the proposed system.
B. Back-End
The back-end/database should be MySQL (Open Source).
C. Compilation
The developed system should be placed in a CD with the following:
1. Executable File/Installer of the developed system2. Source Code
3. Documentation
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