guidelines on thesis writing

8/3/2019 Guidelines on Thesis Writing

1/5

Republic of the Philippines

EASTERN VISAYAS STATE UNIVERSITY

Tacloban City

College of Engineering

INFORMATION TECHNOLOGY DEPARTMENT

GUIDELINES ON THESIS WRITING

School Year 2006-2007

(Note: The IT Department advisers and the Languages and Literature Department Consultant Faculty MembersCollaborated in the preparation of this condensed instruction manual for the exclusive use of the EVSU IT

students only)

I. Documentation Guidelines

A. Format and Style1. Paper Size

8.5 x 11 standard short white bond paper

2. Hardbound Book Cover3. Cover color motif and letter print

Rose green w/ golden yellow letter print (font size, 12)4. Margins

Left: 1.5

Right, Top and Bottom: 1.05. Font Style, Body Text and Headings

Chapter Headings: Font style-Arial, Font size-14

All Caps and Highlighted or BoldSub-Headings: Font style-Arial, Font size-14

Not All Caps and Highlighted or Bold

Body Text: Font Style-Times New Roman, Font size-12

6. Body Text Font Size

Font size-12

7. Pagination

Pagination should be chronological and at the top right of the page. First

page of each chapter should have no page number.

8. Text (sentence) spaces

Double space

9. Maximum number of sentences per paragraph

At least 4 but not more than 5 sentences

10. Indentations

Single tab only

11. Main Title Headings

Uppercase and bold print (e.g. METHODOLOGY)

12. Chapter HeadingsCapital letter first and in bold print (e.g. Chapter 1)

13. Subtitle or Subheadings

Typed in Italic and bold print (e.g. Objectives of the Study)

14. Reference Pages

Includes the following; appendices, exhibits, annexes for the tables, data flow

diagram, system flowchart, HIPO, graph, figures, illustrations, cost estimates,etc. These shall not be included in the main body of the manuscript but

labeled arranged and paged as separate reference pages.

1


2/5

15. Footnote Style

Journalistic or Running Footnote

16. Bibliographic entries

At least 10 (from hard copies or e-books (web source), published or

unpublished manuscripts, magazines and journals

II Manuscript Proper (Main Body)

The main body of the manuscript must consist of planned dissections of the research

paper. It should discuss only the pertinent segments of the conduct of the research study in

chronology.The following items consist the outline of the contents of the respective chapters (at

least 8-10 pages only):

1. Chapter I

The INTRODUCTION, (1 or 2 pages only). The first page must contain the generalview of the ICT as an applied science focusing specifically on the system under study vis-

-vis the technology being proposed.Likewise, this chapter includes the following;

a. Background of the Study

Maximum of two pages only. The second page must include the brief

history/origin and the locale of the study. Included also a brief on the natureand type of business (e.g. partnership, corporation, sole proprietorship) and a

brief description of the current system the agency under study is using.

b. Statement of the ProblemOne or half a page. States in a single statement the general problem of the

study and presents the specific challenges stated in detailed sub problems.

c. Objective of the Study

One or half a page. States in a single statement the general and specificobjectives of the research proposal. It should specifically assert the advantages

of the proposed system in quantifiable terms and present other important

features of the proposed system as an expected outcome.

d. Significance of the Study

Two or three pages only. Should identify at least 5sectors/persons/organizations/institutions that would benefit from the

proposed system. This section should also explain briefly why and how the

mentioned organizations would be benefited.

e. Scope and Limitations of the Study Two or three pages only. This section should discuss detailed specific

coverage of the proposed system. It should also identify and explain thelimitations of the study.

f. Definition of Terms

One or two pages. Must only include technical terms used in the study.

This should cover the conceptual and operational definitions.

2. Chapter II

The METHODOLOGY (on page only). This section present briefly the researchtechniques and procedures used in the conduct of the study. The following items form a

part of this chapter (12-14 pages).

2


3/5

a. Review of Related Literature and Studies

Minimum of four pages. This section present discussions on related studies

ad literature conducted. The combined related studies and literary citations mustnot be less than 8 pages.

b. Theoretical Framework

Two to three pages only. This section cites the detailed input-process-outputresearch model. It specifically explains how the software/system would

complement the other processes involved in the development of the proposed

program.

c. Documentation of Current System

One page only. This section briefly states the general operation of thecurrent system. This should further explain the current systems flowchart.

c. 1 Description of the Current System (2 pages)This section must discuss in detail the mechanics of the current

practice. This should explain how the current system works and operates.

c. 2 Personnel/Equipment Used by the Current System (1 to 2 pages)This portion discusses the manpower involved, together with their

job description relative to the current system under study.

d. Data Gathering Procedures

One or two pages. This portion discusses the data gathering technique,

explains the method used and the reason for the use of such method of datagathering. This should father discuss the particulars on how the process was

administered, including the Statistical instrument used (if any).

3. Chapter III

REQUIREMENT ANALYSIS SPECIFICATION (One or half a page). An introductory

paragraph that explains the contents of this chapter must precede before the generalanalysis of the research proposal. This should explain the result of the activities found

in other chapters (especially Chapter 2, Methodology) of the research proposal.

This chapter provides the detailed explanation of the following;

a. Answers and gives explanation to the problem presented in the Statement of the

Problem (1-2 pages). It should answer the questions: What were the findings of the

study? How was the problem solved? What was done to solve the problem?

b. Answers the Explanation to the Objectives of the Study (1-2 pages). Answers the

questions, How was the objectives accomplished?

c. Presents the results and explains how the data was gathered ad analyzed (1-2 pages).

d. Over all analysis of the proposed system (two pages). This section explains the data

flow diagram and the flowchart of the proposed system.

e. System Design Specification (1-2 pages, or this may depend on the HIPO (Hierarchical

Input Process Output) of the proposed system.

f. Hardware Requirement (1 page). Discusses the specific hardware needed on itspropose, including the specific functions and quantity of items/units needed.

g. Software Requirement (1 page). This specifies the technical requirement of the specificsoftware needed, including the special tasks ad quantity of items/ units needed.

3


4/5

h. Human Resource Complement (1 or half a page). This section mentions the man power

requirement of the system. This further discusses the job description and the number ofpersonnel required. This should preset the necessary training or needed skills vital to

the proper execution of the designated tasks.

4. Chapter 4SUMMARY, CONCLUSION, RECOMMENDATION AND JUSTIFICATION

An introductory paragraph introducing the general contents of this chapter is

needed.

a. Summary (1 page)

This portion should present the statement problem, objectives of the proposed system/program

b. Conclusion and Justification (1 page)This portion discusses the concluding results and shall include the effectiveness,

efficiency and economic advantages of proposed system/ program.

c. Recommendation (1 page)This portion cites the compelling reasons for the deployment of the system based from

the findings of the study. This portion discusses the necessary measures or steps to be

undertaken to make the system fully operational. This segment also discusses thecapability of the system upgrade.

I. Order of Pages

Cover Page/ Title Page (Inside Cover)

Endorsement with Approval Acknowledgement

Table of Contents

Chapter 1 INTRODUCTION

Background of the Study

Statement of the ProblemObjectives of the Study

Significance of the Study

Scope and Limitations

Definition of Terms

Chapter 2 METHODOLOGY

a. Preliminaries of the Proposed System (with flowchart)b. Review of Related Studies and Literature

c. Flow of the Research Process

d. Current System (with flowchart)

Chapter 3 REQUIREMENT ANALYSIS SPECIFICATIONS

a. Program Designb. System Configuration and Hardware Components

c. Software requirements

d. System Support

e. Cost Estimatef. Development Cost

g. Proposed System Annual Operating Cost

4


5/5

Chapter 4 SUMMARY, CONCLUSION, RECOMMENDATION AND JUSTIFICATION

III. Software Development Guidelines

A. Front-End

Any software/language can be used to develop the font-end of the proposed system.

B. Back-End

The back-end/database should be MySQL (Open Source).

C. Compilation

The developed system should be placed in a CD with the following:

1. Executable File/Installer of the developed system2. Source Code

3. Documentation

5

guidelines on thesis writing

Documents