HeadingsandSubheadingsManual
Thismanualdiscusses:1.Theformattingrequirementsforheadingsandchapters/sections.2.Itprovidesstep-by-stepinstructionsonhowtosetupheadingstyles(majorheadingsandsubheadings)inMicrosoftWord.Thiswillhelpwithconsistentlyformattingbothheadingsandsubheadings.HeadingstylesareparticularlyimportantbecausetheyallowWordtoindexthelocationofeachindividualheadingandsubheading.ThiswillthenenableWordtoautomaticallygenerateaTableofContents(discussedintheTableofContentsManual),ratherthanhavingtomanuallycreateone.Thus,thiswillultimatelysaveyoutimeandensurethattheheadingsandsubheadingsareconsistentlylabeledonyourTableofContents.Briefly,itisimportanttonotethedifferenttypesofheadingsdiscussedinthismanual.
1.Majorheadings:Theseincludechapterheadingsaswellastheheadingsforanyothermajorsectioninyourdocument(e.g.,Abstract,TableofContents,Acknowledgements,References,Appendices/Appendix,andCurriculumVitae).
2.Subheadings:Theseincludethedifferentsectionheadingswithinyourchapters.Youcanhaveprimary(first-level)subheadings,secondary(second-level)subheadings,etc.Sections:Section1:FormattingRequirementsforHeadingsandChapters/Sections(p.2)Section2:FormattingMajorHeadings(p.3)Section3:FormattingSubheadings(p.6)Section4:ClearlyMistakesRelatedtoStyleFormatting(p.7)
UpdatedbyGCSSTSpring2020
2
Section1:FormattingRequirementsforHeadingsandChapters/Sections
FormattingRequirementsforHeadings:• Headingsizesandstylesmustbeconsistentthroughoutthedocument.This
meansthatallmajorheadings(e.g.,TableofContents,chapterheadings,References,etc.)musthavethesamestyle.Similarlyeachlevelofsubheading(e.g.,primaryorfirstlevelsubheadings,secondaryorsecondlevelsubheadings,etc.)mustalsohavethesamestyle.
• Headings(suchaschaptertitlesorsectiontitles)canbelargerfontsizethanthestandardtext,ifinaccordancewiththestudent’sapprovedstyleguideandadvisorycommittee.Thisstyledecisionmustbeappliedconsistentlythroughoutthetext.
• AllmajorheadingsmustappearontheTableofContents.• YoucanchosewhetherornottoincludeallsubheadinglevelsontheTableof
Contents;however,theymustbeconsistentlyincludedontheTableofContents.Forexample,ifyouchosetoputprimarysubheadingsontheTableofContentsthenallprimarysubheadingsmustappearforallchapters/sectionsofyourdocumentandsoon.
FormattingRequirementsforChaptersandSections:• Eachchapter/sectionmuststartonanewpage,separatefromthefinal
paragraphoftheprecedingchapter.• Pagenumbersremaincontinuousevenwhenstartinganewchapter/section.• AllchaptersandsectionsmustbelistedonyourTableofContents.• Ifchaptersareusedinyourdocument,introductionsandconclusionsmustbe
theirownchaptersorincludedinanotherchapter.
UpdatedbyGCSSTSpring2020
3
Section2:FormattingMajorHeadingsGeneralInformationonHeadingStylesinMicrosoftWord:SimilartoWordautomaticallyapplyingtheNormalstyletothebodytextofadocument,WordalsoautomaticallycreatesHeadingstyles.ThesecanbefoundintheStylesmenuandincludelabelssuchas“Heading1,”“Heading2,”“Heading3,”etc.WordautomaticallycreatesanotherheadingstyleforyoueachtimeyouapplyaHeadingstyletoaheading.ThismeansthatwhenyoufirstapplyHeading1,WordautomaticallygeneratesHeading2styleforyou.StepstoModifytheMajorHeadingStyles:SimilartomodifyingtheNormalstyleandapplyingthistothemaintextinyourdocument,youcanalsomodifytheHeading1styleandapplythisstyletoallmajorheadings.Note:DependingonyourversionofMicrosoftWord,Step2maynotwork.Instead,youcanrightclickonthestyleyouwishtochangeandselectModify.ThiswillbringuptheModifyStylebox.
1. OntheHometab,findtheStylessection.Inthissection,locatethestylecalled,“Heading1.”
2. Donotclickonthe“Heading1.”ClickthearrowlocatedatthebottomrightoftheStylesbox,whichbringsuptheStylesboxdropmenu.
3. Moveyourmouseto“Heading1.”TheParagraphsymbolwillchangetoanarrow.Clickonthearrow.Anotherboxwillpopup.ClickonModify.TheModifyStyleboxwillpopup.
4. Asdiscussedabove,theModifyStyleboxincludesallofthesameinformation
foundonyourtoolbar.WhenwediscussedmodifyingtheNormalStyleusingthisbox,wenotedyoucouldchangethedefaultsettingsforyourfontsizeandfont
UpdatedbyGCSSTSpring2020
4
type,spacing,andmoreforthebodytextofyourdocument.Thistime,incontrast,theModifyStyleboxonlyallowsyoutochangeitemsthatyouhavedesignatedasHeading1.
Hereiswhereyoucanchangethefontsizeandtype,centering,bolding,spacing,color,etc.
5. Remembertoalsochangethespacingaftertheheading.a. Thedefaultsettingmayhavetoomuchextraspace.Selecttheformat
buttonlocatedonthelowerlefthandcornerintheModifyStyleboxforHeading1.
b.SelectParagraphfromthedropmenuthatappears.c.TheParagraphwindowappears.d.IntheSpacingsection,setBeforeto0andAftertothefontsizeoftheheading(e.g.,12ptor11pt).Forallotherheadings,Beforeandaftershouldbethefontsize(e.g.,bothsectionswouldhave12pt).e.Linespacingshouldbesetatdouble.f.ClickOKoutofallwindows.
UpdatedbyGCSSTSpring2020
5
6. TheHeading1stylecannowbeappliedtoallmajorheadingsinthedocument.
Inordertomakethesemodifications:a. Placethecursoratthebeginningoftheheading(youcanalsohighlightit)
thenclickonHeading1intheStylesbox.
b. YourheadingshouldtakeonthecharacteristicsthatyoucreatedintheModifyStylesbox.
c. MakesureHeading1isappliedtoallmajorheadingsinyourdocument.Note:Ifyoumakeanychangestothemajorheadingsstyle,itisimportantthatthesechangesarenotmadeusingthefunctionsonthemainHometabtoolbar.Rather,followtheseinstructionsandmakeanychangesthroughtheModifyStylebox.AnychangesthataremadeusingthemainHometabtoolbarcanresultinthecreationofextrastyles,resultinginyourmajorheadingsnotbeingconsistentwithoneanother.
UpdatedbyGCSSTSpring2020
6
Section3:FormattingSubheadings
StepstoModifytheSubheadingStyles:EachlevelofsubheadingwillbeformattedwithadifferentHeadingstyleintheStylessection.YouwillhavealreadyusedHeading1forthemajorheadings.Thus,yourprimary(first-levelsubheadings)willuseHeading2,secondary(second-level)subheadingswilluseHeading3,andsoforth.Yourstyleguidewilldictateyoursubheadingstyles.Ifyourdepartmentordisciplinedoesnothaveadedicatedstyleguide,itwillbereachbyconsensusbetweenyouandyouradvisorycommittee.Tomodifyyourfirstsubheadinglevel(primaryorfirstlevelsubheading):
1. ClickthearrowlocatedatthebottomrightoftheStylesbox.ThiswillbringuptheStylesboxdropmenu.
2. Moveyourmouseto“Heading2.”TheParagraphsymbolwillchangetoanarrow.Clickonthearrow.Anotherboxwillpopup.ClickonModify.TheModifyStyleboxwillpopup.
3. YouwillmakechangestoHeading2herethesamewayyoumodifiedHeading1.4. Onceyouhavemadeallofthenecessarychanges,clickOKoutofallwindows.5. TheHeading2stylecannowbeappliedtoallmajorheadingsinthedocument.
FollowtheinstructionsforHeading1inordertomakethesemodifications.6. MakesureHeading2isappliedtoallprimary(first-level)headingsinyour
document.7. RepeattheprocesstocreateeachadditionalsubheadinglevelusingHeading3,
Heading4,andsoon.Remember:Ifyoumakeanychangestoasubheadinglevelstyle,itisimportantthatthesechangesarenotmadeusingthefunctionsonthemainHometabtoolbar.Rather,followtheseinstructionsandmakeanychangesthroughtheModifyStylebox.
UpdatedbyGCSSTSpring2020
7
Section4:ClearlyMistakesRelatedtoStyleFormattingYoumightaccidentlyattributeastyletoaparticularsectioninyourdocument.Forexample,aheadingstylemightaccidentlybeappliedtothebodytextwhichshouldbeintheNormalstyle.Ifthishappens,youcancleartheformattinginordertoremovethestyleyouincorrectlyapplied.
1. Highlighttheportionofyourdocumentthatneedstobecleared.Atthetopof
theStylesbox,thereshouldbea“ClearAll”option.2. Clickthisoption.
3. Theproperstyleneededcannowbeapplied.Remember:DonottrymanuallychangingthesectionusingthemainWordtoolbar.Thiswillresultinthecreationofadditionalstyles,whichcouldmaketheformatsforyoumajorheading,subheadings,andparagraphstyleinconsistent.
