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High Impact Meetings
Don’t waste time.
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Appreciative Inquiry
High Impact Meetings
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To Meet or Not To Meet?
Survey says…
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Agenda
1. Ground Rules
2. The Plan
3. Roles & Goals
4. Facilitation
5. Follow-up
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Meeting Madness
Managers spend 2-3 hours/day
1/3 of this time is wasted
1/3 of participants don’t need to be there
Time costs, 2hr/day x 5days x 48weeks x
$25/hr = $12,000/year
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Agenda
Participant input
Inclusive
Owner
Time Limits
Objective
Support Material Referenced
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The Plan
Pre-meeting
Who, What, Where, When, Why
Materials, Resources, Equipment
Review
Reference
Minutes
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Roles & Goals
Meeting Leader Scribe
Time for Thoughts Rotation of duty
Time Keeper Participants Facilitator
Outcomes/results Meeting Agenda Items Participants
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Facilitator Roles
Quarterback
Police
Toddler
Mirror
Valet
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Follow-up
Evaluation = Continuous Improvement
Agenda-based action items
Who, What, Why, When
Post-meeting Plan Where, How
Next Meeting Agenda Items
Meeting Minutes w/in 48 hours
Team Leader = Accountability
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References
Effective Meeting Skills, Haynes
The Complete Handbook of Business
Meetings, Mina
Managers Guide to Effective Meetings,
Streibel
Making Meetings Work : Achieving High
Quality Group Decisions, Tropman
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Thank you.Evaluations.
Bob PeterTel 585.426.7520
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