KARNATAKA STATE OPEN UNIVERSITY
SAKALA SERVICES
(ADMISSION SECTION)
Mukthagangotri, Mysore – 570 006
ADMISSION SECTION SERVICES
1. Issue of Transfer Certificate (T.C)
2. Issue of Duplicate copies of Documents
3. Issue of Study Certificate
4. Issue of No Objection Certificate
5. Issue of No Due Certificate
6. Issue of Identity Card
7. Returning of Original Documents
8. The application received from Employees / Students / Public is to
be recommended to Higher officer
9. Approval for Change of Study Centre
10. Approval for Re-admission
11. Approval for Change of Subjects
12. Casual Leave / Restricted Leave
Name of the Service Issue of Transfer Certificate (T.C)
Whom to approach for this service (Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Applicant Shall apply in the prescribed form complying the following (Annexure-A)
Form to be submitted to get this service Prescribed form
Who are eligible to get this service Students of KSOU Whether passed / Discontinued
Documents to be enclosed with the request
1) Copy of SSLC Marks Card 2) Marks Cards of Course
admitted / Passed in KSOU 3) Requisition Letter from the
institution to where he has been newly admitted for learning
4) No - due certificate from KSOU Finance branch & Library.
Fee-Charges to be paid to get the service Rs.500 to be deposited to General fund of KSOU through the prescribed challan in any branches of SBM /SBI /DD Favouring Finance officer, KSOU Mysore.
Maximum number of days to wait to get this service delivered
04 Working Days
Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer
Deputy Registrar (Admission)
Maximum number of days to wait to get the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
10 Working Days
Other information Prospectus
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receiving the application in the Admission Section and computer feeding
1 Day
Computer operator/ Concerned Caseworker
2 Verification / Scrutiny
1 Day
Registrar / Concerned
Caseworker
3 Preparation of Transfer certificate
1 Day Case Worker
4 Submission for orders ½ Day AR (Admission)
5 Entry in the Register and Dispatch
½ Day Dispatching Clerk
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Issue of Duplicate ID cards
Whom to approach for this service (Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service The requisition letter with reason
Form to be submitted to get this service Requisition letter
Who are eligible to get this service Students of KSOU
Documents to be enclosed with the request
1) Proof to show the admission in KSOU (Fee receipt, ID Photostat copy, Circulars issued by KSOU (Copy), copy of marks cards issued by
KSOU (attested)
2) Photo-ID Proof
Fee-Charges to be paid to get the service Rs.300 /-
Maximum number of days to wait to get this service delivered
02 Working Days
Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ Day Case worker
2 Scrutiny 1 Day Superintendent
3 Approval ___
4 Dispatching ½ Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Issue of Study Certificate
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admission)
Procedure involved to get this service Requisition Written on Plain sheet
with details of admission & marks
Card (Photostat copies)
Form to be submitted to get this service Requisition letter
Who are eligible to get this service Current & Passed Students
Documents to be enclosed with the request
1) I D Photostat copy
2) Particular Year admission fee paid Photostat copy
3) SSLC Marks card Copy
4) Photostat copies of the marks cards of completed course in KSOU
Fee-Charges to be paid to get the service Rs.500/-
Maximum number of days to wait to get
this service delivered
02 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal
(Appellate Authority), if the decision of
the Competent officer is not acceptable or
not implemented ?
Registrar
Maximum no. of days to wait to get the
decision of Appellate Authority
10 Working Days
Other information Prospectus or Website
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ Day Case worker
2 Scrutiny ½ Day Superintendent
3 Approval ½ Day Assistant Registrar
4 Dispatching ½ Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Issue of No Objection Certificate
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Through prescribed form
Form to be submitted to get this service Prescribed form
Who are eligible to get this service KSOU Students
Documents to be enclosed with the
request
No Dues from Library and Finance Section
Fee-Charges to be paid to get the service Rs.500/-
Maximum number of days to wait to get
this service delivered
02 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal
(Appellate Authority), if the decision of
the Competent officer is not acceptable or
not implemented ?
Registrar
Maximum no. of days to wait to get the
decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ Day Case worker
2 Scrutiny ½ Day Superintendent
3 Approval ½ Day Finance Officer
4 Dispatching ½ Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Issue of No Due Certificate
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Applicant shell apply in the
Prescribed form
Form to be submitted to get this service Prescribed Form
Who are eligible to get this service No Dues from Library and Finance Section of Current / Passed / Discontinued Students
Documents to be enclosed with the request
1) Copy of SSLC Marks Card
2) Marks Cards of Course admitted / Passed in KSOU
3) No - due certificate from KSOU Finance branch & Library.
4) Copy of ID card
Fee-Charges to be paid to get the service Rs.500/- (This fee is inclusive of obtaining TC also)
Maximum number of days to wait to get this service delivered
02 Working Days
Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer
Deputy Registrar (Admission)
Maximum number of days to wait to get the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ Day Case worker
2 Scrutiny ½ Day Superintendent
3 Approval ½ Day Assistant Registrar
4 Dispatching ½ Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Issue of Identity Card
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service At the time of admission / renewal
Form to be submitted to get this service Admission fee paid challan with
Admission/Renewal Application
Who are eligible to get this service KSOU Students
Documents to be enclosed with the
request
Admission Documents
Fee-Charges to be paid to get the service -
Maximum number of days to wait to get
this service delivered
03 Working Days (Excluding Postal applications)
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ Day Case worker
2 Scrutiny ½ Day Superintendent
3 Approval 1 Day Assistant Registrar
4 Dispatching 1 Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Issue of Duplicate copies of
Documents (Admission related)
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service The requisition letter
Form to be submitted to get this service The requisition letter with reason
Who are eligible to get this service KSOU Students
Documents to be enclosed with the
request
Requisition letter with related
documents
Fee-Charges to be paid to get the service Based on service requested
Maximum number of days to wait to get
this service delivered
02 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the
decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ Day Case worker
2 Scrutiny ½ Day Superintendent
3 Approval ½ Day Finance Officer
4 Dispatching ½ Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Returning of Original
Documents (Admission related if
submitted)
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Requisition letter
Form to be submitted to get this service Requisition letter
Who are eligible to get this service KSOU Students (If original
certificates submitted)
Documents to be enclosed with the
request
Photostat copy of ID card
Fee-Charges to be paid to get the service -
Maximum number of days to wait to get
this service delivered
03 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal
(Appellate Authority), if the decision of
the Competent officer is not acceptable or
not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ day Case worker
2 Scrutiny ½ day Superintendent
3 Approval 1 day Assistant Registrar
4 Dispatching 1 day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service The application received from the
Employees / Students / Public is to
be recommended to Higher officer
Whom to approach for this service
(Designated Officer) ?
Case worker who receives the
application
Procedure involved to get this service Requisition letter
Form to be submitted to get this service Requisition Written on Plain sheet
Who are eligible to get this service Employees & Current / passed
students, Public
Documents to be enclosed with the
request
Depends on Services Required by
applicant
Fee-Charges to be paid to get the service __________
Maximum number of days to wait to get
this service delivered
02 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal
(Appellate Authority), if the decision of
the Competent officer is not acceptable or
not implemented ?
Registrar
Maximum no. of days to wait to get the
decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
1 Day Case worker
2 Scrutiny 1 Day Superintendent
3 Approval - Assistant Registrar
4 Dispatching - Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Approval for Change of Study
Centre
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Requisition letter
Form to be submitted to get this service Requisition Written on Plain sheet
Who are eligible to get this service Current Student
Documents to be enclosed with the
request
1) ID Photostat copy
2) Fee Paid Receipts Copy
Fee-Charges to be paid to get the service Rs.1,000/-
Maximum number of days to wait to get
this service delivered
06 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal
(Appellate Authority), if the decision of
the Competent officer is not acceptable or
not implemented ?
Registrar
Maximum no. of days to wait to get the
decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
2 Days Case worker
2 Scrutiny 2 Days Superintendent
3 Approval 1 Day Assistant Registrar
4 Dispatching 1 Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Approval for Re-admission (Re-enrolment)
Whom to approach for this service (Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Requesting letter with admission
renewal form
Form to be submitted to get this service Requesting letter with admission
renewal form
Who are eligible to get this service Students seeking admission after
a break of one year of their
admission for the 1st year
Documents to be enclosed with the
request
1. ID Photostat copy
2. Fee paid receipt copy
3. Renewal application form
Fee-Charges to be paid to get the service Rs .1000 Re-enrollment for one
year of break, subject to
maximum duration permitted to
complete the course.
Maximum number of days to wait to get
this service delivered
06 Working Days
Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer
Deputy Registrar (Admission)
Maximum number of days to wait to get the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
2 Case worker
2 Scrutiny 2 Superintendent
3 Approval 1 Assistant Registrar
4 Dispatching 1 Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Approval for Change of Subjects
Whom to approach for this service
(Designated Officer) ?
Assistant Registrar (Admissions)
Procedure involved to get this service Within one Month From the date of admission (in Person) / Within one month from the date of receipt of Study Material (Postal
Admission)
Form to be submitted to get this service Requisition Written on Plain sheet
Who are eligible to get this service Students Newly Enrolled for 1st
year
Documents to be enclosed with the
request
ID Photostat copy
Fee-Charges to be paid to get the service Rs .1000/-
Maximum number of days to wait to get
this service delivered
06 Working Days
Whom to approach as a appeal
(Competent Officer), if the service is not
delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get
the decision of the Competent Officer
10 Working Days
Whom to approach as 2nd appeal
(Appellate Authority), if the decision of
the Competent officer is not acceptable or
not implemented ?
Registrar
Maximum no. of days to wait to get the
decision of Appellate Authority
10 Working Days
Other information
Website (if online) www.ksoumysore.edu.in
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
3 Days Case worker
2 Scrutiny 1 Day Superintendent
3 Approval 1 Day Assistant Registrar
4 Dispatching 1 Day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455
Name of the Service Casual Leave / Restricted Leave
Whom to approach for this service (Designated Officer) ?
Concerned Section Head
Procedure involved to get this service Through requisition letter with reason
Form to be submitted to get this service Requisition written on plain sheet
Who are eligible to get this service All the Employees of admission branch
Documents to be enclosed with the request
-
Fee-Charges to be paid to get the service -
Maximum number of days to wait to get this service delivered
03 Working Days
Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer
Deputy Registrar (Admissions)
Maximum number of days to wait to get the decision of the Competent Officer
06 Working Days
Whom to approach as 2nd appeal (Appellate Authority), if the decision of
the Competent officer is not acceptable or not implemented ?
Registrar
Maximum no. of days to wait to get the decision of Appellate Authority
06 Working Days
Other information
Website (if online)
Reference Document
Work Flow
Step Description No. of Days Designation
1 Receipt of application and
Processing
½ day Case worker
2 Scrutiny ½ day Superintendent
3 Approval 1 day Assistant Registrar
4 Dispatching 1 day Case worker
For more details you may log on to www.sakala.kar.nic.in
Helpline No.080-44554455