KARNATAKA STATE OPEN UNIVERSITY

SAKALA SERVICES

(ADMISSION SECTION)

Mukthagangotri, Mysore – 570 006

ADMISSION SECTION SERVICES

1. Issue of Transfer Certificate (T.C)

2. Issue of Duplicate copies of Documents

3. Issue of Study Certificate

4. Issue of No Objection Certificate

5. Issue of No Due Certificate

6. Issue of Identity Card

7. Returning of Original Documents

8. The application received from Employees / Students / Public is to

be recommended to Higher officer

9. Approval for Change of Study Centre

10. Approval for Re-admission

11. Approval for Change of Subjects

12. Casual Leave / Restricted Leave

Name of the Service Issue of Transfer Certificate (T.C)

Whom to approach for this service (Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Applicant Shall apply in the prescribed form complying the following (Annexure-A)

Form to be submitted to get this service Prescribed form

Who are eligible to get this service Students of KSOU Whether passed / Discontinued

Documents to be enclosed with the request

1) Copy of SSLC Marks Card 2) Marks Cards of Course

admitted / Passed in KSOU 3) Requisition Letter from the

institution to where he has been newly admitted for learning

4) No - due certificate from KSOU Finance branch & Library.

Fee-Charges to be paid to get the service Rs.500 to be deposited to General fund of KSOU through the prescribed challan in any branches of SBM /SBI /DD Favouring Finance officer, KSOU Mysore.

Maximum number of days to wait to get this service delivered

04 Working Days

Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer

Deputy Registrar (Admission)

Maximum number of days to wait to get the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

10 Working Days

Other information Prospectus

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receiving the application in the Admission Section and computer feeding

1 Day

Computer operator/ Concerned Caseworker

2 Verification / Scrutiny

1 Day

Registrar / Concerned

Caseworker

3 Preparation of Transfer certificate

1 Day Case Worker

4 Submission for orders ½ Day AR (Admission)

5 Entry in the Register and Dispatch

½ Day Dispatching Clerk

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Issue of Duplicate ID cards

Whom to approach for this service (Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service The requisition letter with reason

Form to be submitted to get this service Requisition letter

Who are eligible to get this service Students of KSOU

Documents to be enclosed with the request

1) Proof to show the admission in KSOU (Fee receipt, ID Photostat copy, Circulars issued by KSOU (Copy), copy of marks cards issued by

KSOU (attested)

2) Photo-ID Proof

Fee-Charges to be paid to get the service Rs.300 /-

Maximum number of days to wait to get this service delivered

02 Working Days

Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ Day Case worker

2 Scrutiny 1 Day Superintendent

3 Approval ___

4 Dispatching ½ Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Issue of Study Certificate

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admission)

Procedure involved to get this service Requisition Written on Plain sheet

with details of admission & marks

Card (Photostat copies)

Form to be submitted to get this service Requisition letter

Who are eligible to get this service Current & Passed Students

Documents to be enclosed with the request

1) I D Photostat copy

2) Particular Year admission fee paid Photostat copy

3) SSLC Marks card Copy

4) Photostat copies of the marks cards of completed course in KSOU

Fee-Charges to be paid to get the service Rs.500/-

Maximum number of days to wait to get

this service delivered

02 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal

(Appellate Authority), if the decision of

the Competent officer is not acceptable or

not implemented ?

Registrar

Maximum no. of days to wait to get the

decision of Appellate Authority

10 Working Days

Other information Prospectus or Website

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ Day Case worker

2 Scrutiny ½ Day Superintendent

3 Approval ½ Day Assistant Registrar

4 Dispatching ½ Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Issue of No Objection Certificate

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Through prescribed form

Form to be submitted to get this service Prescribed form

Who are eligible to get this service KSOU Students

Documents to be enclosed with the

request

No Dues from Library and Finance Section

Fee-Charges to be paid to get the service Rs.500/-

Maximum number of days to wait to get

this service delivered

02 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal

(Appellate Authority), if the decision of

the Competent officer is not acceptable or

not implemented ?

Registrar

Maximum no. of days to wait to get the

decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ Day Case worker

2 Scrutiny ½ Day Superintendent

3 Approval ½ Day Finance Officer

4 Dispatching ½ Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Issue of No Due Certificate

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Applicant shell apply in the

Prescribed form

Form to be submitted to get this service Prescribed Form

Who are eligible to get this service No Dues from Library and Finance Section of Current / Passed / Discontinued Students

Documents to be enclosed with the request

1) Copy of SSLC Marks Card

2) Marks Cards of Course admitted / Passed in KSOU

3) No - due certificate from KSOU Finance branch & Library.

4) Copy of ID card

Fee-Charges to be paid to get the service Rs.500/- (This fee is inclusive of obtaining TC also)

Maximum number of days to wait to get this service delivered

02 Working Days

Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer

Deputy Registrar (Admission)

Maximum number of days to wait to get the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ Day Case worker

2 Scrutiny ½ Day Superintendent

3 Approval ½ Day Assistant Registrar

4 Dispatching ½ Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Issue of Identity Card

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service At the time of admission / renewal

Form to be submitted to get this service Admission fee paid challan with

Admission/Renewal Application

Who are eligible to get this service KSOU Students

Documents to be enclosed with the

request

Admission Documents

Fee-Charges to be paid to get the service -

Maximum number of days to wait to get

this service delivered

03 Working Days (Excluding Postal applications)

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ Day Case worker

2 Scrutiny ½ Day Superintendent

3 Approval 1 Day Assistant Registrar

4 Dispatching 1 Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Issue of Duplicate copies of

Documents (Admission related)

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service The requisition letter

Form to be submitted to get this service The requisition letter with reason

Who are eligible to get this service KSOU Students

Documents to be enclosed with the

request

Requisition letter with related

documents

Fee-Charges to be paid to get the service Based on service requested

Maximum number of days to wait to get

this service delivered

02 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the

decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ Day Case worker

2 Scrutiny ½ Day Superintendent

3 Approval ½ Day Finance Officer

4 Dispatching ½ Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Returning of Original

Documents (Admission related if

submitted)

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Requisition letter

Form to be submitted to get this service Requisition letter

Who are eligible to get this service KSOU Students (If original

certificates submitted)

Documents to be enclosed with the

request

Photostat copy of ID card

Fee-Charges to be paid to get the service -

Maximum number of days to wait to get

this service delivered

03 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal

(Appellate Authority), if the decision of

the Competent officer is not acceptable or

not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ day Case worker

2 Scrutiny ½ day Superintendent

3 Approval 1 day Assistant Registrar

4 Dispatching 1 day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service The application received from the

Employees / Students / Public is to

be recommended to Higher officer

Whom to approach for this service

(Designated Officer) ?

Case worker who receives the

application

Procedure involved to get this service Requisition letter

Form to be submitted to get this service Requisition Written on Plain sheet

Who are eligible to get this service Employees & Current / passed

students, Public

Documents to be enclosed with the

request

Depends on Services Required by

applicant

Fee-Charges to be paid to get the service __________

Maximum number of days to wait to get

this service delivered

02 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal

(Appellate Authority), if the decision of

the Competent officer is not acceptable or

not implemented ?

Registrar

Maximum no. of days to wait to get the

decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

1 Day Case worker

2 Scrutiny 1 Day Superintendent

3 Approval - Assistant Registrar

4 Dispatching - Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Approval for Change of Study

Centre

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Requisition letter

Form to be submitted to get this service Requisition Written on Plain sheet

Who are eligible to get this service Current Student

Documents to be enclosed with the

request

1) ID Photostat copy

2) Fee Paid Receipts Copy

Fee-Charges to be paid to get the service Rs.1,000/-

Maximum number of days to wait to get

this service delivered

06 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal

(Appellate Authority), if the decision of

the Competent officer is not acceptable or

not implemented ?

Registrar

Maximum no. of days to wait to get the

decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

2 Days Case worker

2 Scrutiny 2 Days Superintendent

3 Approval 1 Day Assistant Registrar

4 Dispatching 1 Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Approval for Re-admission (Re-enrolment)

Whom to approach for this service (Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Requesting letter with admission

renewal form

Form to be submitted to get this service Requesting letter with admission

renewal form

Who are eligible to get this service Students seeking admission after

a break of one year of their

admission for the 1st year

Documents to be enclosed with the

request

1. ID Photostat copy

2. Fee paid receipt copy

3. Renewal application form

Fee-Charges to be paid to get the service Rs .1000 Re-enrollment for one

year of break, subject to

maximum duration permitted to

complete the course.

Maximum number of days to wait to get

this service delivered

06 Working Days

Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer

Deputy Registrar (Admission)

Maximum number of days to wait to get the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

2 Case worker

2 Scrutiny 2 Superintendent

3 Approval 1 Assistant Registrar

4 Dispatching 1 Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Approval for Change of Subjects

Whom to approach for this service

(Designated Officer) ?

Assistant Registrar (Admissions)

Procedure involved to get this service Within one Month From the date of admission (in Person) / Within one month from the date of receipt of Study Material (Postal

Admission)

Form to be submitted to get this service Requisition Written on Plain sheet

Who are eligible to get this service Students Newly Enrolled for 1st

year

Documents to be enclosed with the

request

ID Photostat copy

Fee-Charges to be paid to get the service Rs .1000/-

Maximum number of days to wait to get

this service delivered

06 Working Days

Whom to approach as a appeal

(Competent Officer), if the service is not

delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get

the decision of the Competent Officer

10 Working Days

Whom to approach as 2nd appeal

(Appellate Authority), if the decision of

the Competent officer is not acceptable or

not implemented ?

Registrar

Maximum no. of days to wait to get the

decision of Appellate Authority

10 Working Days

Other information

Website (if online) www.ksoumysore.edu.in

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

3 Days Case worker

2 Scrutiny 1 Day Superintendent

3 Approval 1 Day Assistant Registrar

4 Dispatching 1 Day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455

Name of the Service Casual Leave / Restricted Leave

Whom to approach for this service (Designated Officer) ?

Concerned Section Head

Procedure involved to get this service Through requisition letter with reason

Form to be submitted to get this service Requisition written on plain sheet

Who are eligible to get this service All the Employees of admission branch

Documents to be enclosed with the request

-

Fee-Charges to be paid to get the service -

Maximum number of days to wait to get this service delivered

03 Working Days

Whom to approach as a appeal (Competent Officer), if the service is not delivered in time or rejected by officer

Deputy Registrar (Admissions)

Maximum number of days to wait to get the decision of the Competent Officer

06 Working Days

Whom to approach as 2nd appeal (Appellate Authority), if the decision of

the Competent officer is not acceptable or not implemented ?

Registrar

Maximum no. of days to wait to get the decision of Appellate Authority

06 Working Days

Other information

Website (if online)

Reference Document

Work Flow

Step Description No. of Days Designation

1 Receipt of application and

Processing

½ day Case worker

2 Scrutiny ½ day Superintendent

3 Approval 1 day Assistant Registrar

4 Dispatching 1 day Case worker

For more details you may log on to www.sakala.kar.nic.in

Helpline No.080-44554455