Lake Travis FFA Alumni

January 6, 2015

Agenda

Teacher UpdateMeeting Minutes

Treasurer’s ReportSide O’ Meat Fundraising Update

TCYS Alumni Buyers FundCommittee Updates

TCYS UpdatesTCYS Schedule

Important Dates

Teacher Update

• TCYS Forms to complete– Permission Slip– Emergency Medical and Field Trip Info sheet– Transportation Waiver– Junior Eligibility Form

• TCYS Responsibilities– clean-up– tear-down

TCYS Board Update

Carrie Youngor

Erin Leon

Meeting Minutes

Motion and vote

Meeting Minutes (12/2/2014)

Posted Online at:http://laketravisffa.ffanow.org/default.aspx?ID=35250

Treasurer’s Report

Posted Online at:http://laketravisffa.ffanow.org/default.aspx?ID=35250

Treasurer’s Report (ending 12/31/14)• Balance: $19,639 (start) and $28,849 (end)

– Income: • $9,445 Side-o-Meat drawing + $15 Rebates

– Spending: • $250 Chapter Show

Motion and vote

Side O’ Meat FundraisingUpdate

Side of Beef Winners

Side of Pork Winners

Income• 2014 Gross Sales:– $14,000 (goal)– $10,370 (actual)

• 2014 Net Sales:– $10,300 (goal)– $6,695 (estimated)

• 2013: $13,319 (gross) / $10,769 (net)

• 2012: $14,351 (gross) / $13,008 (net)

Side O’ Meat FundraisingUpdate

TCYS Alumni Buyers Fund

Income–$3,600 short in Side-O’Meat

Fundraiser–$400 short in Fall Pet Shot Clinic

Recommended TCYS Buyers Funds: $13,000 ($17k budgeted)

Committee Updates

• Scholarship: Beth Cotton (chair)• Annual Report Review: John Janecek (chair)• Animal Scholarship: Tanya Olvera-Breazeale (chair)• Social Committee Chairman: Sarah Bynum (chair)• Strategic Planning Coordinator: Trey Angly• New Officer Nomination Coordinator: Lisa Colley• Side O’ Meat Drawing Coordinator: Mitzi Parris

TCYS Update – Buyer’s List

Buyer’s List on LT FFA Web

Go to LIVESTOCK INFORMATION / TRAVIS COUNTY YOUTH SHOW page

Posted Online at:http://laketravisffa.ffanow.org/default.aspx?ID=33197

TCYS Update – Cantina

• Committee Chair– Karl Arneson

• $60 per family (w/ wristbands) – $5 per meal for family guest

• Meal Times – Breakfast 6:30 – 8:30– Lunch 11:00 – 2:00– Dinner 6:00 – 8:00

TCYS Update– Logistics

• Committee Chair– Casey Cotton

• January 18th (Sunday), 12:00pm till done• Show Barn Clean up @EXPO Center• LT FFA volunteers required by TCYS

TCYS Update – RV

• RV Committee Chair– Pat McGee

• Reminder – pay TCYS for site reservation• Last call for RV reservation– You must arrange your own RV– See RV email for vendor information

TCYS Update – Herdsmanship

• Decorating Committee Chair: Michelle Ellisor – Decorate TCYS pens Wednesday 1/14 4:00 – 9:00pm

• Herdmanship Chair: Erin Leon– Will provide a student duty roster of cleaning times

• TCYS requires you to purchase 2/bags of shavings (from them) per animal (scholarship fundraiser)– 2*$8 = $16 per animal

TCYS Update – Cost Summary

• Cantina/wood/propane $60 per family– $5 per meal for family guests at meal

• TCYS Shavings $16 per animal (2 bags)

Bring1 case of water and 1 case of soft drinks

per family

TCYS Update – BYOS

Things you should bring for yourselves:– Checkbook/cash– Jackets, gloves, hats, etc.– Rain jacket/poncho– Chairs– Flashlights– Solo cups

TCYS Update – Sale Auction

• If you make sale:– We will have a special meeting for those families

to explain what this means– Probably Mon/Tues after TCYS but watch for

announcement– Your child will need to attend auction at TCYS Expo

Center on Friday 1/23, 10:00am - dark– Adults are encourage to attend for dinner and

open bar

TCYS Schedule

Thursday - 1/15• 7:00am - 10:00am Steers, Goats, Lambs, and Swine Check-in• 10:00am - 12:00pm Rabbit Check - Followed by judging• 10:00am – 12:00pm Market Poultry Check-In• 3:00pm - 7:00pm Youth Fair Check In - Banquet Hall• 5:00pm Classify Lambs• 6:00pm Market Poultry Show

Friday -1/16• 8:00am Market Lamb Show• 9:00am Youth Fair Projects Judged• 10:00am Youth Fair Group Project Interviews• 12:00pm Market Goat Show• 4:00pm - 7:00pm Youth Fair Open to the Public• 7:30pm CPRA Rodeo

TCYS Schedule

Saturday - 1/17• 7:30am - 4:00pm Market Swine Show (barrows/gilts)• 8:00am - 4:00pm Youth Fair Country Store Open• 4:00pm Mini Cattle Show• 5:30pm Market Steer Show• 7:30pm CPRA Rodeo with Special Guest, Rick

Trevino

Sunday - 1/18• 8:00am - 12:00pm All Steers, Swine, Goats, and Lambs

released• 8:00am - 12:00pm Youth Fair Check Out• 8:00am - 12:00pm Declaration of Sale Items• 12:00pm Show Barn Clean Up

TCYS Schedule

Wednesday - 1/14• 4:00pm - 9:00pm Set Up Herdsman - Show Barn

Thursday - 1/22• Sale Prep Day

Friday - 1/23• 10:00am - dark Youth Fair and Livestock Auction

Important Dates

• 1/7 (Wednesday) - TCYS Board Meeting, 7pm• 1/14 – 1/18 (Wednesday thru Sunday) Travis County

Youth Show• 1/19 or 1/20 (Monday or Tuesday) - Special

meeting for families that make TCYS sale• 1/23 (Friday) - TCYS Youth Fair and Livestock

Auction• 2/3 (Tuesday) - Next Alumni/Chapter Meeting

MeetingAdjourned