LCDR Christine Fern, PSC-BOPS-CMr. Jay Evans, PSC-PSD-MR
Agenda
Overview/Purpose References Establishing PDRs Electronically Imaged-PDR (EI-PDR) Management EI-PDR Submission Process Common Submission Errors Questions
Overview/Purpose
The PDR System: Properly manage the CG’s system of record for military personnel informationSupport pay/entitlementsSupport personnel decisions (boards/panels)
This Presentation: Focus on EI-PDR management and improve document submissions
References
COMDINST M1080.10 (series) Military Personnel Data Record (PDR) System Manual
ALCGPSC 050/12 Establishing Military Member EI-PDR
PPCINST M5231.3(series), SPO Manual
COMDTINST M6000.1 (series), CG Medical Manual
Establishing PDRs
SPO-PDR TRACEN Cape May CG Academy SPO (members reporting
from a different location)
EI-PDR Member’s first unit SPO
after initial training
EI-PDR Management
SPOs Review the EI-PDR to
identify missing documents
Scan missing documents and forward to PSC-PSD-MR for inclusion in EI-PDR
Do not send originals or paper copies (email only)
PSC-PSD-MR Maintains the EI-PDR Ensures only authorized
documents are uploaded to the EI-PDR
Properly disposes of all documents received that are not authorized in the EI-PDR
EI-PDR Submissions
Only authorized documents should be sent to Military Records
Refer to COMDTINST M1080.10I or enclosed EI-PDR Crosswalk**
All documents must contain the member’s EMPLID
Scanned file name must include the member’s EMPLID (1234567.pdf)
** The crosswalk is only applicable for this edition of the PDR Manual
EI-PDR Submissions Cont’d
Scanned PDF must be authenticated, legible and complete copies of originals
Minimize file size using the guide in Part X, Chapter 4 of the SPO Manual
Do not encrypt if emailing from uscg.mil or dhs.gov email address
EI-PDR Submissions Cont’d
Follow your SPO’s
procedures
14 day verification is
currently waived
Auto response email is sent upon submission to Military Records Staff
Common Submission Errors
Documents scanned in color (not black and white)
Documents sent in a foreign language and not translated
Documents not marked with the member’s EMPLID
Documents labeled with another member’s EMPLID/SSN
Duplicate Submissions
These common errors add to the backlog and result in additional processing time for SPOs and MR staff.
Common Submission Errors
Unauthorized Documents
Poorly Scanned Images
Files with multiple member documents
Incomplete Documents (no signatures or missing pages)
Medical Documents sent in error
These common errors add to the backlog and result in additional processing time for SPOs and MR staff.
Poor Quality/Unauthorized Document
Documents/Email Labels
CorrectNot Correct
Incomplete Document
Missing pages
Missing signatures or other information
Percent of Unauthorized Documents sent to Military Records Staff
33%Tens of thousands of documents per year are reviewed and
deleted because they are not authorized in the EI-PDR
Looking Forward
Efforts underway to enhance the EI-PDRMore user-friendly access/viewMember can view their own EI-PDRSPOs scan documents into EI-PDR
(MR retains deletion authority)
Note: Requirements, system and timeline TBD
Questions?
Also visit www.uscg.mil/psd/mr/