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Lesson 1: Exploring Excel 2013
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Learning Objectives
After studying this lesson, you will be able to:
Explain ways Excel can help your productivity
Navigate around the Excel window and issue
commands
Enter text and numbers into cells
Distinguish between a text and a number entry in a cell
Save, “Save As,” and close workbooks
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Presenting Excel 2013
Ways to use Excel
Budgets
Lists
Tables
Tracking information
Charting data
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Exploring the Excel Window
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Mousing Around in Excel
The mouse pointer shape determines function
Can you find all eight different mouse pointers in this figure?
Note! The active cell in
this figure is A1.
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Navigating with the Scroll Bar
Arrows let you scroll
line by line.
Drag the scroll box
to control your
scroll.
Click the scroll bar to
move one screen view
at a time.
Tip! Remember that when you navigate with the scroll bar, the
active cell does not change.
The vertical and horizontal
scroll bars both work the same
way.
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Tabs, Ribbons, and Toolbars
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Ribbon
Tabs
Quick Access Toolbar
Note! Notice that you can add icons to the Quick Access Toolbar. You
can also add custom tabs to the Ribbon.
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The File Tab
The File tab gives you access
to commands that allow you to:
Perform file
management
tasks
Choose options
to control how
you work with
Excel
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Contextual Tabs
Contextual Tabs appear in context
with the task being performed
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Dialog Box Launcher
When you click the dialog box launcher in the Font group,
the Format Cells dialog box will open with the Font tab
displayed.
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Hide the Ribbon
Create more room on the screen to work . . .
Expanded view
Collapsed view
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Entering Data
Types of data
Constant values or formulas
Completing cell entries
Press the Enter or tab keys
One of the four arrow keys
Enter and Cancel buttons
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Entering Data
Deleting and replacing entries
Click a cell and press the delete key.
Type new data in a cell and complete data entry.
Long text entries
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All of the text is contained in cell A1
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Working with Numbers
The Number group on the Home tab allows you to
choose how numbers in selected cells will appear.
The dialog box launcher opens a
window where you can choose from
additional options to format your
numbers.
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Decimals and Negative Numbers
Always type a decimal point if the number you are
entering requires one.
Precede a negative number entry with a minus (–) sign
or enclose it in parentheses ( ).
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Saving Workbooks
Save: Used for files that have already been saved,
replaces a copy in the same place with the same name
Save As: Used to save a file for the first time, save a file
with a new name or in a new location
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These commands are accessed
via the File tab of the Ribbon.
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Closing Documents
The File Tab menu contains the Close command
Close command closes a workbook window but leaves
Excel open.
Note! If changes were made since the last
Save, Excel asks to save before closing.
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Exiting From Excel
The Close button can be found at the top-right corner of
the Excel window.
Closes the Excel program
and all open workbooks
Prompts you to save if
you have unsaved editsThe Close button
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Lesson 1: Exploring Excel 2013