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ELEMENTARY EDUCATOR Live Training Preparation Guide
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ElementaryEducatorLiveTrainingPreparationGuide
ThankyouforselectingRachel’sChallengetopresenttoyourstudentsandfaculty.Wehave createdthisProgramPreparationGuidetoassistyouinpreparingforyourRachel’sChallengeprogram.Wehaveprovidedspecificdirectionsandimportantinformationtoensureyoureventisassuccessfulaspossiblewhilecreatingasustainablepositiveimpactonthecultureofyourschoolandcommunity.
EventMaterialsBox
Rachel’sChallengeprovidesyourschoolandstudentswitheventmaterialsthatreinforcethemessageofkindnessandcompassion.Thisboxofmaterialswillarrive1-2weekspriortoyourevent.
**Eventmaterialswillarriveinoneboxpereventday.Contentswilldependontheprogramsyourorganizationselected.MaterialslistedbelowaredesignedfortheElementaryEducatorTrainingandtheywillarriveamongtheotherprogrammaterials.
ElementaryProfessionalDevelopment(PD)
Althoughit'snotinthebox,wehavegivenyouaccesstoon-demandprofessionaldevelopmentandtrainingfromourelementarycurriculumexpertDr.DinaRowe.DirectionsonhowtoaccessthisPDwillbesentinyourplanningemailbeforeyourevent.
Banner
Thebannerisusedaftertheprogramforstudentsandteacherstosignandshouldbelocatedinahightrafficarea.Bysigningthebanner,anindividualismakingacommitmenttoacceptthechallengesputforthintheprogram.Afteryourprogram,hangthesignedbannerinaprominentlocationofyourschool.Pleasenote:youwillreceiveonebannerforyourschool.Ifyouwouldliketopurchaseadditionalbanners,pleasevisit:www.rachelschallenge.myshopify.com.
CurriculumBindersThesebinderscontaineverythingyouneedtoimplementtheElementaryProgramincludingtwoyearsworthoflessonplans,KCClubguidelines,videos,andschool-wideprojectideas.
TimelessTalesToLiveByBeautifullyillustratedfullcolor,8”x11”bookcontains21shortfablestylestoriesadaptedfromtheclassicAesop’sFables.Perfectforteaching“cause-and-effect”and“theme”toyourstudents.The"morals"toeachstoryarewrittenforelementarystudentsbutwillbeenjoyedbyallages.Studentworkbooksandteachereditionsavailableonourstorewww.rachelschallenge.myshopify.com.
SupportMaterialsCatalog
TheRachel’sChallengecatalogcontainsawidevarietyofmaterialsthatcancreateunityonyourcampus(bracelets,t-shirts,etc.)andhelpschoolstaffmemberscontinuetoinspirestudents(lessons,curriculum,books,etc.).Orderscanbeplacedonlineatwww.rachelschallenge.myshopify.com.
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TechnicalRequirements
Pleaseprovidethefollowingtoensureeffectivelighting,audioandvisualcomponentsonyourprogramday.
TechnicalAssistant
PleaseselectaTechnicalAssistanttohelpthepresentersetupaudio,videoandlightingforyourprogram.Thispersonwill need tomeet yourpresenteronehourbefore theprogram toprovideample time forset-up. PleaseacquiretheTechnicalAssistant’scellnumberforyourpresenterasitiscrucialforthemtoconnect.
HandheldWiredMicrophone
Ourpresenterspreferawiredmicrophone,asitismorereliable.Ifawirelessmicrophoneistheonlyoption,pleasemakesureextrabatteriesareonhand.
XLRMicrophoneCords(2)
Ensurethecordsarelongenoughtoreachfromyoursoundsystemtothepresenter’scomputerstand(presenterwillsupplystand),whichwillbepositionedatthefrontoftheroom.Presenterswillusetheirstandandwillnotneedapodium.
LCDProjector,TableandVGACable
ItiscrucialtoprovideanLCDprojector,tableandVGAcable.Yourpresenterwillprovideaprojector,butoccasionallythesedevicesmalfunction.IfyoudonothaveaccesstoanLCDprojector,werecommendyouborrowonefromaneighboringschool,asitisnecessaryforallprograms.Pleasenote:theVGAcablemustreachfromthepresenter’scomputerstandonthestagetotheprojector’stable.IfyouareusingHDMIfortheevent,thevenueTechnicalAssistantneedstosupplycablestoconnecttothePClaptop.TheTechnicalAssistantneedstonotethattheprogramvisualsandaudioarerunfromthePClaptopbythepresenteronthestage.
Screen
Weencouragethelargestscreenpossibletoensureeverystudentisabletoseeeachimage.Werecommendthescreenbe10by10feetatminimum.Youmayconsiderrentingonefromanotherschoolorbusinessinyourarea.
TrainingDayRoomSet-up
Materialsneededintrainingroomprovidedbyhostingschool:
• Registrationtablewithnametagsandsign-insheet• CopiesofTrainingHandout(providedbyEventManager)• Tablesandchairsshouldbesetupclassroomstyle• Lightrefreshmentsforbreaks(optional:uptothehost’sdiscretion)• Materialsforroom:
o Easelorwhiteboardo Markerso Pensandpapero Fourpacksofstickynotes
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Pre-EventPreparation
Pleasereviewthefollowingitemsasnecessaryessentialtaskstowardsasuccessfulevent.PreviewVideos.Pleasewatchthepreviewvideos(http://www.rachelschallenge.org/event-prep/preview-videos)asyouprepareforyourupcomingRachel’sChallengeevent.Theseinspirationalclipsinformandencouragestaffparticipation.Itisrecommendedtopresentthesevideosatanupcomingstaffmeeting.
Allowemailsfromaddressesendingin“rachelschallenge.org”tobemarkedas“safe”tosendandreceive.
Return “ProgramPreparationEmail.”This email that arrives from the EventManagerwill confirm all contactinformation,eventdatesandtimeswehavebeengiven.Ifanyadditionsorchangesneedtobemade,pleaserespondwiththecorrectinformation.
SelectProgramDayVolunteers.Inadditiontoselectingatechnicalassistant,youmaywanttoselectsomevolunteerstoassistthehostinpreparingfortheprogram.
PresenterLogistics.Yourpresenterwillcontactyouthedaybeforeyoureventtoconfirmhis/herarrivalinyourcityandtoconfirmyourfirstprogramtimeincasetherehavebeenanychangesintheschedule.Expectyourpresentertoarriveatyourschoolonehourbeforeyourfirstprogram.Theywillcheckinatyourmainoffice,unlessotherwisespecified,tomeetyouandyourtechnicalassistant.Pleasetakeyourpresentertothevenueassoonastheyarrivetoensureenoughset-uptime.
Post-EventFeedbackFillouttheevaluationformemailedtoyouandtellusaboutyourexperiencewiththeRachel’sChallengeTeamandevent.Wevalueyourfeedbackandareconstantlyworkingonimprovingourprograms.Yourinputisveryimportanttoourgrowthasanorganization.Thank you for inviting Rachel’s Challenge to your school. We sincerely hope that Rachel’s Challenge can form apermanentpartnershipwithyourschoolinordertosustainalong-termpositiveimpactonyourcampus.Wehaveafullteamofdedicatedindividualsavailabletosupportyoubefore,duringandaftertheRachel’sChallengeprograms.Remember,asRachelJoyScottsaid,“Youjustmaystartachainreaction.”
BestRegards,
RobUngerChiefExecutiveOfficer