ELEMENTARY EDUCATOR Live Training Preparation Guide

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ElementaryEducatorLiveTrainingPreparationGuide

ThankyouforselectingRachel’sChallengetopresenttoyourstudentsandfaculty.Wehave createdthisProgramPreparationGuidetoassistyouinpreparingforyourRachel’sChallengeprogram.Wehaveprovidedspecificdirectionsandimportantinformationtoensureyoureventisassuccessfulaspossiblewhilecreatingasustainablepositiveimpactonthecultureofyourschoolandcommunity.

EventMaterialsBox

Rachel’sChallengeprovidesyourschoolandstudentswitheventmaterialsthatreinforcethemessageofkindnessandcompassion.Thisboxofmaterialswillarrive1-2weekspriortoyourevent.

**Eventmaterialswillarriveinoneboxpereventday.Contentswilldependontheprogramsyourorganizationselected.MaterialslistedbelowaredesignedfortheElementaryEducatorTrainingandtheywillarriveamongtheotherprogrammaterials.

ElementaryProfessionalDevelopment(PD)

Althoughit'snotinthebox,wehavegivenyouaccesstoon-demandprofessionaldevelopmentandtrainingfromourelementarycurriculumexpertDr.DinaRowe.DirectionsonhowtoaccessthisPDwillbesentinyourplanningemailbeforeyourevent.

Banner

Thebannerisusedaftertheprogramforstudentsandteacherstosignandshouldbelocatedinahightrafficarea.Bysigningthebanner,anindividualismakingacommitmenttoacceptthechallengesputforthintheprogram.Afteryourprogram,hangthesignedbannerinaprominentlocationofyourschool.Pleasenote:youwillreceiveonebannerforyourschool.Ifyouwouldliketopurchaseadditionalbanners,pleasevisit:www.rachelschallenge.myshopify.com.

CurriculumBindersThesebinderscontaineverythingyouneedtoimplementtheElementaryProgramincludingtwoyearsworthoflessonplans,KCClubguidelines,videos,andschool-wideprojectideas.

TimelessTalesToLiveByBeautifullyillustratedfullcolor,8”x11”bookcontains21shortfablestylestoriesadaptedfromtheclassicAesop’sFables.Perfectforteaching“cause-and-effect”and“theme”toyourstudents.The"morals"toeachstoryarewrittenforelementarystudentsbutwillbeenjoyedbyallages.Studentworkbooksandteachereditionsavailableonourstorewww.rachelschallenge.myshopify.com.

SupportMaterialsCatalog

TheRachel’sChallengecatalogcontainsawidevarietyofmaterialsthatcancreateunityonyourcampus(bracelets,t-shirts,etc.)andhelpschoolstaffmemberscontinuetoinspirestudents(lessons,curriculum,books,etc.).Orderscanbeplacedonlineatwww.rachelschallenge.myshopify.com.

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TechnicalRequirements

Pleaseprovidethefollowingtoensureeffectivelighting,audioandvisualcomponentsonyourprogramday.

TechnicalAssistant

PleaseselectaTechnicalAssistanttohelpthepresentersetupaudio,videoandlightingforyourprogram.Thispersonwill need tomeet yourpresenteronehourbefore theprogram toprovideample time forset-up. PleaseacquiretheTechnicalAssistant’scellnumberforyourpresenterasitiscrucialforthemtoconnect.

HandheldWiredMicrophone

Ourpresenterspreferawiredmicrophone,asitismorereliable.Ifawirelessmicrophoneistheonlyoption,pleasemakesureextrabatteriesareonhand.

XLRMicrophoneCords(2)

Ensurethecordsarelongenoughtoreachfromyoursoundsystemtothepresenter’scomputerstand(presenterwillsupplystand),whichwillbepositionedatthefrontoftheroom.Presenterswillusetheirstandandwillnotneedapodium.

LCDProjector,TableandVGACable

ItiscrucialtoprovideanLCDprojector,tableandVGAcable.Yourpresenterwillprovideaprojector,butoccasionallythesedevicesmalfunction.IfyoudonothaveaccesstoanLCDprojector,werecommendyouborrowonefromaneighboringschool,asitisnecessaryforallprograms.Pleasenote:theVGAcablemustreachfromthepresenter’scomputerstandonthestagetotheprojector’stable.IfyouareusingHDMIfortheevent,thevenueTechnicalAssistantneedstosupplycablestoconnecttothePClaptop.TheTechnicalAssistantneedstonotethattheprogramvisualsandaudioarerunfromthePClaptopbythepresenteronthestage.

Screen

Weencouragethelargestscreenpossibletoensureeverystudentisabletoseeeachimage.Werecommendthescreenbe10by10feetatminimum.Youmayconsiderrentingonefromanotherschoolorbusinessinyourarea.

TrainingDayRoomSet-up

Materialsneededintrainingroomprovidedbyhostingschool:

• Registrationtablewithnametagsandsign-insheet• CopiesofTrainingHandout(providedbyEventManager)• Tablesandchairsshouldbesetupclassroomstyle• Lightrefreshmentsforbreaks(optional:uptothehost’sdiscretion)• Materialsforroom:

o Easelorwhiteboardo Markerso Pensandpapero Fourpacksofstickynotes

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Pre-EventPreparation

Pleasereviewthefollowingitemsasnecessaryessentialtaskstowardsasuccessfulevent.PreviewVideos.Pleasewatchthepreviewvideos(http://www.rachelschallenge.org/event-prep/preview-videos)asyouprepareforyourupcomingRachel’sChallengeevent.Theseinspirationalclipsinformandencouragestaffparticipation.Itisrecommendedtopresentthesevideosatanupcomingstaffmeeting.

Allowemailsfromaddressesendingin“rachelschallenge.org”tobemarkedas“safe”tosendandreceive.

Return “ProgramPreparationEmail.”This email that arrives from the EventManagerwill confirm all contactinformation,eventdatesandtimeswehavebeengiven.Ifanyadditionsorchangesneedtobemade,pleaserespondwiththecorrectinformation.

SelectProgramDayVolunteers.Inadditiontoselectingatechnicalassistant,youmaywanttoselectsomevolunteerstoassistthehostinpreparingfortheprogram.

PresenterLogistics.Yourpresenterwillcontactyouthedaybeforeyoureventtoconfirmhis/herarrivalinyourcityandtoconfirmyourfirstprogramtimeincasetherehavebeenanychangesintheschedule.Expectyourpresentertoarriveatyourschoolonehourbeforeyourfirstprogram.Theywillcheckinatyourmainoffice,unlessotherwisespecified,tomeetyouandyourtechnicalassistant.Pleasetakeyourpresentertothevenueassoonastheyarrivetoensureenoughset-uptime.

Post-EventFeedbackFillouttheevaluationformemailedtoyouandtellusaboutyourexperiencewiththeRachel’sChallengeTeamandevent.Wevalueyourfeedbackandareconstantlyworkingonimprovingourprograms.Yourinputisveryimportanttoourgrowthasanorganization.Thank you for inviting Rachel’s Challenge to your school. We sincerely hope that Rachel’s Challenge can form apermanentpartnershipwithyourschoolinordertosustainalong-termpositiveimpactonyourcampus.Wehaveafullteamofdedicatedindividualsavailabletosupportyoubefore,duringandaftertheRachel’sChallengeprograms.Remember,asRachelJoyScottsaid,“Youjustmaystartachainreaction.”

BestRegards,

RobUngerChiefExecutiveOfficer