Download - Managing documents using ms word
MS Word 2007 – Useful Key Features
By: Jaiveer Singh Chandwww.singhjaiveer.blogspot.com
Document Processing Process
Draft Review
ReviseVerify
Authenticate Publish
Drafting a Document
Drafting a document
To draft a letter, one would require following types of contents and placeholders
To set page size, format, numbering etc, following options are frequently used
Drafting a document – using Templates
Draft using pre defined templates
Drafting a document – using Themes
Themes allows to define overall style of entire document. A specific pattern will be applied for headers, font color, size change, bold, italic etc across the document
Drafting a document using Quick Parts
Use pre defined quick parts to build a document quickly
Insert Tab ->
Annual Building Block Sample shown below
Enabling Auto HyphenationPage Layout ->
Enabling Line Numbering
Provide line numbers for document. This can help us to compare and combine multiple write ups into one document.
Positioning Image in a text paragraph
Using a watermark in a document
Read/ Review the Document
How to quickly read through a documentUse Document Map feature to switch to various key sections of document
Referring cross related sections of a documentScroll different sections of same document in different reading Windows
Reviewing Documents
Review Tab – Use Reviewing Pane (Vertical/ Horizontal) to read documents
Reviewing Documents
Move across documents quickly by using anchors of various objects instances
Browse by FieldBrowse by CommentBrowse by HeadingsBrowse by FindBrowse by GraphicBrowse by Table
Click 0 sign shown on scroll bar shown on right side of Word document
Adding Review Comments
While reviewing, one can add comments for different sections/ paragraphs of document for necessary revisions.
Track Documents Revisions with User name
Review -> Track Changes
Act on Review Comments
Act on Review Comments
Review -> Accept Changes/ Reject Changes
Act on Review Comments
Mark document as Final
Saving Word Document to other Formats
File -> Save As
XPS – The XML Paper Specification (XPS) provides users and developers with a robust, open and trustworthy format for electronic paper. It describes electronic paper in a way that can be read by hardware, read by software, and read by people.
Compare/ Combine two documentsComparing two versions of same documents
Combine revisions from multiple authors into a single document
Authenticate Document
Secure Document by Signing
Adding digital signatures to manage authenticity of document
Document saved with Digital Signature
Limit/ protect changes to documentRestrict amount of changes while circulating documents to group for review/ comments
Review Tab - > Protect Document
File/ Prepare/ Encrypt document contents
Password protect the document
Securing the document using password
Publish/ Share Document
Mail Merge a letter for many receiptsMS office documents can be shared within organization via email, intranet or Sharepoint portals
Publish document to other systems for sharing
Mail Merge a letter for many receipts
Generate unique copies using dynamic fields data and some common letter content
Select receipts from from a given data source
Using MS Word as Blogging Tool1. Open MS Word and click on the office button found in the top left corner.
2. Select New-> Blank & Recent-> click on New blog post
3. When you are in the Blog Post page, click on ‘Manage Account‘, where you can configure and / or set up new accounts
4. Write your article and add images and click ‘Publish‘
www.singhjaiveer.blogspot.com