managing documents using ms word
DESCRIPTION
This provides overview of some key features of MS Word which can improve productivity of document processing significantly while using this software.TRANSCRIPT
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MS Word 2007 – Useful Key Features
By: Jaiveer Singh Chandwww.singhjaiveer.blogspot.com
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Document Processing Process
Draft Review
ReviseVerify
Authenticate Publish
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Drafting a Document
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Drafting a document
To draft a letter, one would require following types of contents and placeholders
To set page size, format, numbering etc, following options are frequently used
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Drafting a document – using Templates
Draft using pre defined templates
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Drafting a document – using Themes
Themes allows to define overall style of entire document. A specific pattern will be applied for headers, font color, size change, bold, italic etc across the document
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Drafting a document using Quick Parts
Use pre defined quick parts to build a document quickly
Insert Tab ->
Annual Building Block Sample shown below
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Enabling Auto HyphenationPage Layout ->
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Enabling Line Numbering
Provide line numbers for document. This can help us to compare and combine multiple write ups into one document.
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Positioning Image in a text paragraph
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Using a watermark in a document
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Read/ Review the Document
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How to quickly read through a documentUse Document Map feature to switch to various key sections of document
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Referring cross related sections of a documentScroll different sections of same document in different reading Windows
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Reviewing Documents
Review Tab – Use Reviewing Pane (Vertical/ Horizontal) to read documents
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Reviewing Documents
Move across documents quickly by using anchors of various objects instances
Browse by FieldBrowse by CommentBrowse by HeadingsBrowse by FindBrowse by GraphicBrowse by Table
Click 0 sign shown on scroll bar shown on right side of Word document
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Adding Review Comments
While reviewing, one can add comments for different sections/ paragraphs of document for necessary revisions.
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Track Documents Revisions with User name
Review -> Track Changes
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Act on Review Comments
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Act on Review Comments
Review -> Accept Changes/ Reject Changes
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Act on Review Comments
Mark document as Final
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Saving Word Document to other Formats
File -> Save As
XPS – The XML Paper Specification (XPS) provides users and developers with a robust, open and trustworthy format for electronic paper. It describes electronic paper in a way that can be read by hardware, read by software, and read by people.
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Compare/ Combine two documentsComparing two versions of same documents
Combine revisions from multiple authors into a single document
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Authenticate Document
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Secure Document by Signing
Adding digital signatures to manage authenticity of document
Document saved with Digital Signature
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Limit/ protect changes to documentRestrict amount of changes while circulating documents to group for review/ comments
Review Tab - > Protect Document
File/ Prepare/ Encrypt document contents
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Password protect the document
Securing the document using password
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Publish/ Share Document
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Mail Merge a letter for many receiptsMS office documents can be shared within organization via email, intranet or Sharepoint portals
Publish document to other systems for sharing
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Mail Merge a letter for many receipts
Generate unique copies using dynamic fields data and some common letter content
Select receipts from from a given data source
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Using MS Word as Blogging Tool1. Open MS Word and click on the office button found in the top left corner.
2. Select New-> Blank & Recent-> click on New blog post
3. When you are in the Blog Post page, click on ‘Manage Account‘, where you can configure and / or set up new accounts
4. Write your article and add images and click ‘Publish‘
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www.singhjaiveer.blogspot.com