ms word features

7/30/2019 MS Word Features

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System Essentials Word ProjectSystem Essentials Word Project

Manisha Maheshwari (roll no 26, A1)Manisha Maheshwari (roll no 26, A1)

TopTop

1.1. Embed or Link a PowerPoint PresentationEmbed or Link a PowerPoint Presentation

Insert an entire PowerPoint presentation as an object, the document displays

only one slide. To display different slides, double-click the PowerPoint object,

and then press ENTER to run the slide show.

Insert the slide into the document as a PowerPoint object, Microsoft Office

Word runs PowerPoint when you double-click the slide, and you can use

PowerPoint commands to work with the slide.

Illustration

Double Click on the slide to run a 2-slide PowerPoint Presentation

Manisha Maheshwari

System Essentials Project


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2.2. Insert An Embedded Object from Excel FileInsert An Embedded Object from Excel File

Insert the cells into the document as an Excel object, Microsoft Office

Word runs Excel when you double-click the cells, and you can use Excel

commands to work with the worksheet content.

Insert an entire Excel workbook as an object, the document displays only

one worksheet. To display different worksheets, double-click the Excel

object, and then click the worksheet that you want.

Illustration

Double Click on the Excel Object below to make changes to the table

Month Sales (Rs)

Jan 10,000

Feb 12000

Mar 10500

Apr 11000

May 13000

3.3. Insert Adobe Acrobat DocumentInsert Adobe Acrobat Document

Insert an Adobe Acrobat object to the Word File & double click on it to run

Adobe Acrobat

Illustration

Double Click on the Object to open an Adobe Acrobat Document.


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4.4. MacrosMacros

A macro is a series of commands and instructions that you group together as

a single command to accomplish a task automatically.

Typical uses for macros are:

To speed up routine editing and formatting

To combine multiple commands for example, to insert a table with a

specific size and borders, and with a specific number of rows and

columns

To make an option in a dialog box more accessible

To automate a complex series of tasks

Illustration

Here we have created a macro in which a table layout has been

designed & defined so that the same format can be used again


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Year/Product

2001 2002 2003 2004 2005 2006 2007

A

B

C

Year/Product

2001 2002 2003 2004 2005 2006 2007

A

B

C

5.5. Create Forms that users complete in WordCreate Forms that users complete in Word


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Starting with a template, you can add content controls and instructional text

in Microsoft Office Word 2007 to quickly and easily create a form that you

can send to others to fill out using Office Word 2007 on their computer. In

an advanced scenario, any content controls that you add to a form can alsobe linked to data.

Illustration

Following is a form for a survey in different cities in India to get

peoples opinion on the nuclear deal.

Name

City

Do you want the NuclearDeal?

6.6. Make a Check List in wordMake a Check List in word

If you just need a checklist that you can print, you can make a list where

each item has a box that you can check off on paper. You can also create

a checklist and check off items electronically by opening the document in

Word.

Illustration

Following is a Checklist for the user to make a selection.

Choose the IIPM Centre in one of the following cities

SUBMIT

Don't Know

NoYes

Manisha MaheshwariSelect Option


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7.7.TablesTables

Insert a table by choosing from a selection of preformatted tables

complete with sample data or by selecting the number of rows and

columns that you want. You can insert a table into a document, or you caninsert one table into another table to create a more complex table.

Illustration

Following is an example of a Table from the gallery of Quick Tables

MAY

M T W T F S S

1 2 3 4 5 67 8 9 10 11 12 13

14 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31

8.8. Smart ArtSmart Art

Smart Art Graphics are pre-designed structures to facilitate the visual

communication of information by display of sequential, non-sequential,

grouped, progressive, hierarchical, interconnected blocks of information in

visual forms.

Illustration

MumbaiNewDelhiPuneAhmedab

adBangalore


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Following is a sequence of processes for the System Essentials

Project

9.9. ChartsCharts

Charts facilitate to illustrate & compare data. Chart data can stored in

Microsoft Excel or Microsoft Graph & the charts will be embedded in

Microsoft Word.

Illustration

Following is a Pie Chart to present & compare the data


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10.10. Mail MergeMail Merge

Mail merge is used to create a set of documents, such as a form letter

that is sent to many customers or a sheet of address labels. Each letter

or label has the same kind of information, yet the content is unique.

Mail merge can be used for letters, emails, envelopes & labels.

Illustration

Following is a window which shows how labels can be created &

directly Prints can be taken out


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11.11. ThemesThemes

A document theme is a set of formatting choices that include a set of

theme colours, a set of theme fonts (including heading and body text

fonts), and a set of theme effects (including lines and fill effects). You can

quickly and easily format an entire document to give it a professional and

modern look by applying a document theme.

Illustration

12.12. WatermarkWatermark

Watermarks are text or pictures that appear behind document text. They

often add interest or identify the document status, such as marking a

document as a Draft. You can see watermarks in Print Layout view and

Full Screen Reading view or in a printed document.

Illustration


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13.13. Bullets & NumberingBullets & Numbering

Quickly add bullets or numbers to existing lines of text, or Word can

automatically create lists as you type.

By default, if you start a paragraph with an asterisk or a number1. Word

recognizes that you are trying to start a bulleted or numbered list. If you

don't want your text turned into a list, you can click the AutoCorrect

Options button that appears.

Theres a Bullet Library from where you can select different types of

Bullets, or add a picture as a Bullet or number them alphabetically or

numerically.

Illustration

The Following example shows the various types of Bullets that can

be used in a document.


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MBA Colleges

a. IIPM

PGP (08-10)

Spring Summer Batchi. A1 Batch

14.14. TemplatesTemplates

Template have predefined page layout, fonts, margins, and styles. All you

have to do is open a template, and fill in the text and the information that is

specific to your document. When you save the document as a .docx or

.docm file you save your document separately from the template on which

it is based.

You can add protection to a section of a template, or you can apply a

password to the template to help protect the contents of the template from

changes.

Illustration


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15.15. Auto-SummarizeAuto-Summarize

Word examines the document & picks up the sentences most relevant to

the main theme. It can highlight the main points or create a new summary

in the same or different document.

Illustration

Jindal Organization, set up in 1970 by the steel visionary Mr. O.P. Jindal, is the USD

8 Billion multi-faceted organisation and is one of the largest steel producers in India

with 12 plants in India and 2 in USA. The organization is still expanding, integrating,amalgamating and growing. New directions, new objectives... but the Jindal motto

remains the same- "We are the Future of Steel ". The factory campus was beautiful as

they had maintained it very well with lot of greenery & cleanliness abiding by their

concern of being environment friendly. We were lead to the conference hall where we

were shown the corporate film of JINDAL Steel. It was an 8min film informing us

about the various businesses functioning under Jindal group. It also showed us the

various CSR activities taken up by the group. We were also shown a film on

O.P.Jindal which was very inspiring as he has grown Jindal Steel from an indigenous

single-unit steel plant in Hisar, Haryana to the present multi-billion, multi-locational

and multiproduct steel conglomerate.


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Summary (40%)Jindal Organization, set up in 1970 by the steel visionary Mr. O.P. Jindal, is the USD

8 Billion multi-faceted organisation and is one of the largest steel producers in India

with 12 plants in India and 2 in USA. We were also shown a film on O.P.Jindalwhich was very inspiring as he has grown Jindal Steel from an indigenous single-unit

steel plant in Hisar, Haryana to the present multi-billion, multi-locational and

multiproduct steel conglomerate.

16.16. Track ChangesTrack Changes

You can easily make and view tracked changes and comments while you

work in a document.

By default, Microsoft Office Word 2007 uses balloons to display

deletions, comments, formatting changes, and content that has moved. If

you want to see all of your changes inline, you can change settings so

that tracked changes and comments display the way you want.

Illustration

In the following illustration, the changes are done Inline.

In the Review group, in Balloons, select the option- Show revisions

in Balloons to see the changes

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17.17. CommentComment


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You can insert a comment inside balloons that appear in the document

margins. You can also hide comments from view.

If you don't want comments to appear in your document during a review,

you must clear your document of comments by deleting them. To find out

whether comments remain in your document, click Show Mark-up on the

Review tab in the Tracking group.

Illustration

In the following illustration, the comments are Inline.

In the Review group, in Balloons, select the option- Show revisions

in Balloons or Show only Comments & Formatting in Balloons to

see the comments

Forces marketers to look internally in order to fully understand the resultsof past marketing decisions.Forces them to look externally in order to fully understand the market inwhich they operateSets future goals and provides direction for future marketing efforts thateveryone within the company should understand and support

18.18. TranslateTranslate

Using the Research feature, you can translate single words or short

phrases by using bilingual dictionaries or translate your entire document by

using Web-based machine translation services.

Illustration

The original document & its Translation as available from web are

given below.

The document highlights a translation feature new to Microsoft Word 2007thatobviously enoughtranslates highlighted text directly in Word. To
http://appendpopup%28this%2C%27wodefannotation_1%27%29/http://appendpopup%28this%2C%27wodefannotation_1%27%29/http://appendpopup%28this%2C%27wdballoonsformarkup_2%27%29/http://appendpopup%28this%2C%27wdballoonsformarkup_2%27%29/http://appendpopup%28this%2C%27wodefannotation_1%27%29/


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use it, highlight your to-be-translated text, head to the Review ribbon, andclick the Translate button. Word can translate either the entire documentor just your selection, and it does it through an online translation service.

The number of available languages is impressive, so you should be able totranslate virtually anything you need.

19.19. Compare Documents Side by SideCompare Documents Side by Side

If you send a document for review to several reviewers, and each reviewer

returns the document, you can combine the documents two at a time until

all the reviewer changes have been incorporated into a single document.

Illustration


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20.20. Hyperlink:Hyperlink:

Hyperlinks are the coloured & underlined text or a graphic that you click to

go to a file, a location in a file, a web page etc. It links that text to some

other information.

Illustration

Click on the following link to go to the top of the document

Go to Top of this Document