Ms office Introduction

Microsoft office 2007

MSWORD MS ACCESS MS EXCEL MS POWERPOINT1. Ms word is a word processing software package. Its extension

name is(.docx) document.2. Ms excel is a calculating software package. Its extension name is

(.xlsx) excel.3. Ms power point is a presentation software package. Its extension

name is (.pptx) power point presentation.4. Ms Access is a database management system. Its extension name

(.accdb) access & database.

Ms word introduction

Window displays 2007

What is ms word?1. Ms word is a application software .It developed by

Microsoft corporation. 2. Ms word is used to create document, letter & resume

etc.Features of Ms Word 2007You will notice some obvious changes immediately after starting Word 2007. For starters, the top bar has a completely new look, consisting of new features, buttons and naming conventions. Don’t be alarmed, Word has been redesigned with a fresh new look that offers a more efficient and straight forward approach. What’s new in Word 2007 is outlined below.

1. Microsoft Office Button: provides access to menu commands in Word. The Microsoft Office Button replaces the File button in previous versions. Here is where you will find commonly known features such as New, Open, Save, Print and Recent Documents. This is also where you will find the Word Options commands that were previously located in the Tools menu in previous versions.

2. Ribbon: An area across the top of the screen that makes almost all the capabilities of Word available in a single area. The Ribbon replaces the menus and toolbars in previous versions. The Ribbon exposes most of the features that used to be hidden in File menus. The Ribbon makes it easier to see and find commands to format your document. The Ribbon can be reduced to a single line of tabs by pressing CTRL + F1.

3. Tab: An area on the Ribbon that contains buttons that are organized in groups. The default tabs are Home, Insert, Page Layout, Reference, Mailings, Review and View.

TAB

4. Quick Access Toolbar: A customizable toolbar at the top of an active document. By default the Quick Access Toolbar displays the Save, Undo, and Repeat buttons and is used for easy access to frequently used commands. To customize this toolbar click on the dropdown arrow and select the commands you want to add.

5. Title Bar: A horizontal bar at the top of an active document. This bar displays the name of the document and application. At the right end of the Title Bar is the Minimize, Restore and Close buttons.

6. Groups Categories: A Group of buttons on a tab that are exposed and easily accessible. These buttons were formally embedded in menus on the Menu Bar.

7. Dialog Box Launcher: A button that launches a dialog box containing options for refining a command.

8. Status Bar: A horizontal bar at the bottom of an active window that gives details about the active document.

9. View Toolbar: A toolbar that enables, adjusts, and displays different views of a document’s content.

10. Zoom Button: A button that magnifies or reduces the contents in the document window.

MICROSOFT WORD 2007START

ALL PROGRAMS

MS OFFICE

MICROSOFT WORD 2007

OR

START

RUN

WINWORD

OK

Create a new document:-Go to office buttonClick new Click blank documentClick create

Open the file:-Go to office buttonClick openClick choose your file

Save as the document:-Go to office buttonClick save as Click choose your location/driveChoose your file name click save

Prepare:- Go to office buttonClick prepareClick propertiesText your propertiesSave as documentCut properties

Close the document:-Go to office button Click close

Exit word:-Go to office buttonClick exit word

Home Tab Clipboard Group

Cut\copy\paste :-Some textSelect textGo to home tabThen clipboard groupClick cut,copy,paste

Format painter:- copy formatting form once place and apply to the another place.Step:-Some textSelect textGo to home tabThen Clipboard GroupClick Format Printer

FONTCATEGORY SIZE COLOR STYLEArial 8 Red BoldArial black 10 Green ItalicTimes new roman 11 Yellow regularCalibri 12 Black bold Italic

Step:- Go to home tabClick font Group

Character spacing:-The space between characters in known as character spacing. Ex:- APTECH-------------------Normal A P T E C H------------Expand APTECH ---------------------Condensed

Superscript:- Create Small letters above the line of text. Ex:- (A+B)2=A2+B2+2AB Step:-Go to home Tab Click Font GroupClick SuperscriptSubscript:- Create Small letters below the text base line. Ex:- H2O, NH4

Step:-Go to home Tab Click Font GroupClick SubscriptStrikethrough:- Draw a line through the middle of the selected text.

Step:-Go to home Tab Click Font GroupClick strikethroughChange Case:- This option is used to change small letter to capital letter & capital letter to small letter.There are 5types of change case :- Sentence case lower case UPPER CASE Capitalize Each Word tOGGLE cASEStep:-Go to home Tab Click Font GroupClick Change caseChoose your change case

Alignment

Left Center Right JustifyStep:-Go to home tabThen paragraph groupThen alignmentChoose:- Left/Right/Center/JustifyOk Line Spacing:- 1. Space between lines is known as line spacing. 2. The default line Spacing is 1.15 points.

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Step:- Go to Home Tab Then Paragraph Group Click Line Spacing Choose line Spacingok

Tabs:- Tabs are marker by default half inch 0.5.Step:-Go to Home Tab Then Paragraph Group Click TabsThen Set the tabClick ok

EX:- NAME ROLL NO STREAM MADHAB 12 ARTS SAROJ 98 SCIENCE PRAKASH 45 COMMERCEBULETS AND NUMBERING :-1.The paragraph which start with serial number is known as number.2.The paragraph which start with symbol and picture is known as bullets.3.When you press enter key the next bullets and number automatically inserted.4.We can also format bullet and numbers.Step:-Enter some text select text Home tab Paragraph GroupChoose :- Bullets/Numbering Ok

FIND AND REPLACE :-1. Find:- find any text in the document.2. Replace:- Replace option is use to replace text is document.Step:-Some textGo to Home TabThen Editing GroupClick Find/ReplaceClick Find the text & Replace the textClick Ok Insert Cover page :- Insert a Fully Formatted Cover page.Step:- Go to Insert TabThen Pages GroupClick Cover pageThen click Choose Cover page.

Insert Blank page :- Insert a new page at the cursor position.Step:-Go to Insert tabsThen Pages GroupsClick Blank page Insert Page Break:- Start the next page at the current position.Step:-Go to Insert tabsThen Pages GroupsClick Page Break. Insert Table:-1. A table is a collection of number of rows and columns.2. The tables is also a collection of fieldname and records.3. We can Also draw a table.4. After create a table we can also insert new columns and rows.

Insert table Step:-Go to Insert TabThen Table Group Then click Choose rows & columns. OR Insert table Step:-Go to Insert TabThen Table GroupClick Insert TableThen choose text columns & rowsOk Insert Convert table step:-Some textSelect textGo to Insert tabsThen table groupClick convert tableChoose text your columns & rowsOk

Merge cells:- To convert a cell From more than one cell is known as merge cells.Step:-Select choose your row & columnsGo to layout tabsThen Merge GroupClick Merge cellSplit Cell:- To divided a cell in to more than one cell is known as Split Cell.

We can also format the table . We apply formula using table.Step:-Select choose your row & columnsGo to layout tabsThen Merge GroupThen choose your columns & rowsClick Split cellok

Insert Picture:- Insert a picture from the file.Step:-Go to insert tabThen illustration GroupClick pictureThen click choose your pictureClick insertInsert Clip Arts :-Insert the clip art in to the document including drawing moves ,sounds or stock photography to illustrate a specific concept.Step:-Go to Insert TabsThen illustration GroupClick Clip ArtsSearch Clip ArtsClick Choose Clip Arts

Shape:-Insert the ready made Shapes such as rectangle & Circles, arrows, lines, flowcharts symbols & call outs.Step:-Go to Insert tabsThen illustration GroupsClick shapeClick Choose your shapeLeft press then dragModify Auto Shape:-Right click this shapeClick Format Auto ShapeClick choose file colorClick choose line colorClick Fill Effects Click two color Click choose colorOkOk

Insert Smart Arts:-Insert a smart arts graphic to visual communicate information.Step:- Go to insert tabsThen illustration groupsClick Smart ArtsClick Choose your Smart ArtsOk Insert Charts:-Insert a chart to illustrate & Compare data.Step:-Go to Insert TabsThen illustration GroupsClick choose your ChartsOk Book mark:-create a bookmark to assign a name to a specific point in a document . You can make hyperlink that location.Hyper link:-1. Create a link to a web page a picture an email address on a program.

2. There are two types of hyper links:- a. Internal Links b. External LinksInternal Links:- The link between one place to another place in a same

document is known as internal links. In internal link we most use bookmark option.

Step:-Enter the text in 1st page :- Click Insert tab:- Links Group Click

bookmark Some Text Add 2nd page Enter text Click book mark Some Text Add 1st page Select text Click Hyper link click Place in this document 2nd text click ok 2nd page Select text Click Hyper link 1st text click ok ctrl + Click

External links:-The link between one page to another page in another document is known as external links.

Step:- Enter some text :- select text Insert tab Link Group Click hyper links Click Existing file or web page Click Choose your file Ok

Header & Footer:-1. While preparing a report or a personal we would want information

to be displayed at every page in our document.2. The top of the page is header & button page is footer.Step:- Go to Insert Tab Then Header & Footer Group Click Header choose header file Enter text Click Footer file Enter Text

Text Box:-1. Insert a pri-formatted text boxes.2. We can insert text ,picture in a text box.

Step:-Go to Insert Tab Text Group click text box enter some text.Insert Word Arts:-insert decorative text in a document.Step:- Go to Insert tabsThen text GroupsClick Word Arts Click choose your Word ArtsEnter text OkClick format tabClick text wrapping Click square