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  • 8/11/2019 MS Word Formula

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    6/11/2014 Word Variables etc. Editor

    http://www.gmayor.com/BookmarkandVariableEditor.htm 1/11

    Hom e What's New Word Pages Li nks Dow nl oads Photo Ga ll ery Search Contact

    Many people access the material from this web site daily. Most j ust take what they want and run. That's OK,

    provided they are not selling on the material as the ir own; how ever if your productivity gains from the materialyou have used, a donation from the money you ha ve saved wou ld help to ensure the continued availability of this resource. Click the a ppropriate button above to access Pay Pal.

    Word Variables, Properties a nd Con tent Controls andBookmarks editor add-in for Word 2 007/2010/2013

    The following came as a result of a di scuss ion with frie nd and former Word MVP Greg Maxey about a convenientmethod of determining the presence and value of any d ocvariables in the current document, and, like manyprojects we have started together, it s ort of grew into the current offering, which is a tool that not only displays t he

    names and values of any docvariables present, but provides the opportunity to edit their content and insertdocvariable fields into the document at the current cursor position to dis play the st ored content.

    The current version has been extensively modified from the original (which is still available for reference) to encompass Content Controls.

    Some of the built-in document properties, which this application can access , are not editable, but their valuesmay be viewed and inserted, and some may only be inserted as c ontent controls. The add-in caters for all thesef actors.

    Where a function is not available for a given item or document, either the button which controls the function isdisabled or the user is presented with an error message.

    The functions have been designed to be self-evident, but there is a link to this page at the bottom of the user interface, where you will find a fuller description.

    Extract the template from the ZIP file to your Word startup folder - defined in Word Options > Advanced > FileLocations > StartUp , then if Word was running at the time, select it from the Developer toolbar > Templates .

    Alternatively restart Word to load the template automatically.

    The ZIP file also includes an EXE installer. This will automatically install the add-in to the default Word Startupfolder (or can be redirected if you have changed that location) and will remove any previous version from thatfolder.

    Note: The add-in contains functions that will not work with 64 bit ve rsions of Office 2010. It wi ll howe ver work with 32 bit versions of Word in Windows 64 bit.

    Development is on-going and will take account of user feedback and the inevitable issues that we have missed.

    The dialogs shown in the illustrations may vary slightly from the downloadable version. Where significant changesare made, the illustrations will be updated to reflect those changes.

    Each new update will have a different version number as part of the file name. Ensure that you remove anyprevious version before installing the latest.

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    Word Variables

    Word does not provide aconvenient method of examining doc umentvariables, which thus tendsto limit their usefulness tothose who are comfortablewith vba programming.Document variables arehowever extremely usefuland can be used to storeall manner of information toemploy in in a document ormacros used with thatdocument.

    Graham Mayor ... helping to ease the lives of Microsoft Word users.

    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    When the add-in is installed, a new group is added to the Add-Ins tab of the ribbon

    and a (removable) button is added to the Links group on the Insert Tab of the ribbon

    There are four buttons in the group. The large button calls the application. From top to bottom the other buttonsare:

    1. Options - This toggles the display of a duplicate of the main button in the Links group on the Insert Tab of theribbon and came from a difference of opinion as to where the button should be located. I felt that it was morelogically placed amongst the Insert commands with which it is ass ociated.

    Greg felt that as it was an add-in it should be on the add-in tab logic that you can't argue with, even if you prefer it somewhere else. So we both got our wish.

    The Options also provide feedback with s ound, and the ability to li st Content Controls and Bookmarks s orted bytheir location in the document.

    All the options are selected by default,

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    2. Info/Help - Links to this web page

    3. Disclaimer - See text below. Click anywhere on this dialog to dismiss it.

    On clicking the main button, the userform will display the 'Lists' tabbed page of the dialog which features variouslist boxes and an assortment of action buttons.

    The userform will remain on screen until dismissed and is modeless, which means that you can switch to edit thedocument without dismissing the form.

    Note especially the User Notification and Action Panel on the main page and the User Notification Panel on thesubsequent pages. These provide context sensitive help and warning messages to accompany each process.

    If one or other docvariables, bookmarks or cus tom document properties are not present, t he associated lis t boxwill display a message to that effect. There will however always be built-in document properties present and thuslisted.

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    Create Variables, Custom Properties or Bookmarks

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    Create a new Variable

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    Change the value of a variable.

    Insert references to existing variables, bookmarks and document properties.

    Note: References may not be inserted into protected areas of documents.

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    Working with bookmarks.

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    Protected Forms

    This editor is not intended and not recommended to be used to complete Word protected forms, however it can beused to do so, and in particular it adds the ability to add list items to a dropdown form field - even in a passwordprotected form, which cannot be normally achieved from Word while the form is protected. It does not provide theability to add or delete form fields in a protected form, nor to change their properties.

    Change the value of a dropdown form field or add a new dropdown form field list item.

    Note that dropdown form fields have a maximum of 25 listed items.

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    Delete Items: Deletion provides the opportunity to unlink any cross references (retaining their content at the time)or to delete the cross references. In the case of bookmarks, there is also t he opportunity to delete thebookmarked content.

    Content Controls

    When running the add-in on a document that contains unmapped content controls, a warning message ispresented, providing the options to apply temporary or permanent labels to those controls as shown below.

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    Copyright Graham Mayor 2012

    Content Controls

    From Version 3 the Content Controls section of this add-in we re comple tely redesigned by Greg. I ha dno involvement with the changes, beyond some proof reading. Please refer to his site for detailedinformation about that part of the add-in.

    The add-in employs a Microsoft TreeVi ew Control 6.0 (SP6) to list the CustomXMLNodes available for content control mapping. This control requires a library reference to MSCOMCTL.OCX (WindowsCommon Controls ActiveX Control DLL) which may be missing or require registering on your system.The file MSCOMCTL.OCX is included in the add-in installation package . Where you locate/pla ce thisfile will depend on your operating system.

    C:\WINDOWS\SYSTEM32 if you are using a 32-bit version of WindowsC:\Windows\SysWOW64 if you are using a 64-bit version of Windows

    Instructions for installing and registering the file are provided in the "Read Me" text file that is part of the installation package.

    - Now Download the add-in

    The add-in will also be available from Greg Maxey's web site

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