July 30, 2020
Health & Safety
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HEALTH & SAFETY
Criteria for Reopening
• Student and Family Instructional Preference• Employee Work Preference• Employee and Student & Family Preference compared to
Operational Capacities under COVID-19 health and safety measures
• Global Supply Availability (Personal Protective Equipment and Custodial Supplies)
• Local, Regional, and National COVID-19 Health Metrics (Positive Case Rates, Hospitalizations, Death, and Disproportionality of Case Rates)
• Local, State, and Federal Public Health Guidance
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HEALTH & SAFETY
COVID-19 Status
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HEALTH & SAFETY
COVID-19 Virginia Data
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Arlington County – Daily Change in Cases
HEALTH & SAFETY
Commitment to Health and Safety
The health, well-being, and safety of our students and employees are paramount to our reopening conversations.• Continued collaboration with Arlington County
Government and Arlington County Public Health Division• Reflection on concerns from students, families, and
employees• Phased-in approach to in-person instruction based on
local, state, regional, and federal data and trends• Commitment to continue to support families who need
assistance with food, mental health, social-emotional support and other services during the pandemic
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HEALTH & SAFETY
Health and Safety Plan Highlights
Physical Distancing• Arlington Public Schools will maintain 6-foot distances
between individuals to the greatest extent possible for in-person instruction.
Masks Required • Masks will continue to be required unless there is a
medical exception. Circumstances will exist (i.e., eating, drinking, etc.) where masks may have to be removed for a limited time. Six-foot distances must be maintained during these exceptions.
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HEALTH & SAFETY
Health and Safety Plan Highlights
Return to Work/School• Schools and departments are using a template with the
latest public health guidance to develop actionable plans for the return to work and school for staff.
Training• All employees will be required to complete a COVID
awareness training prior to returning to in-person operations.
Hand Sanitizer• Discontinue the practice of prohibiting hand sanitizer use
in classrooms for the duration of the COVID pandemic.
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Student, Family and Staff Responses: Instructional Delivery Method Preferences
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Return to In-PersonLearning
Family Responses
Survey Dates: July 6 – July 20 Total Responses: 21,870 (79% of students)
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Chose Hybrid Model;
15,041; 54%Default to
Hybrid; 5,924; 21%
Chose Distance
Model; 6,829; 25%
Chose Hybrid Model Default to Hybrid Chose Distance Model
Return to In-PersonLearning
Family Responses by Sub-Group
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Hybrid, 4541, 54%
Default, 2077, 24%
Distance, 1859, 22%
English Learners
Hybrid, 3037, 58%Default,
1176, 22%
Distance, 1064, 20%
Students with Special Needs
Hybrid, 6030, 53%
Default, 2884, 25%
Distance, 2510, 22%
Students who Qualify forFree & Reduced-Price Lunch
Return to In-PersonLearning
T-Scale Responses
Survey Dates: July 6 – July 20 Total Responses: 2,523 (90% of teachers)
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In-Person, 836, 33%
Distance, 1,396, 55%
No Preference, 276, 11%
Leave/Resign/Retire, 14, 1%
Return to In-PersonLearning
Other Scale Staff Responses
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School-Based Staff
Distance; 1,396; 55%In-Person;
836; 33%
Leave/Resign/Retire; 14; 1%
No Preference; 276; 11%
Central Office Staff
Distance; 311; 53%
In-Person; 154; 26%
Leave/Resign/Retire; 4; 1%
No Preference; 115; 20%
All Staff: Is Childcare a barrier to returning? Yes: 815 (27%) No: 2,141 (71%)
Survey Dates: July 13 – July 27; Total Responses: 1,476 (66%)
Instruction
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INSTRUCTION
Class Schedules and Student Grouping
• Family and staff preferences are a guiding factor in planning schedules and grouping students
• Schools working to match students with staff according to models preferred, where possible
• Other factors consideredo academic needso social-emotional needs
• Ensure that students have rich and supportive learning experiences in both models
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Student Monitoring and Support
Schools are committed to building community and monitoring and supporting students during full-time distance learning through:• Adherence to Existing Policies
• Attendance• Communication
• School Outreach and Systems of Support • Teacher• Counselor• Administration
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INSTRUCTION
Professional Learning Aug 24-Sep 3
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• Curriculum offices will support teachers in best practices and resources for distance learning • Tool-specific support includes Canvas, Teams, Seesaw and various other existing APS tools
Technology
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Technology
Student and Staff Devices• All PreK – Grade 12 students will have a device by the start of
the school year• New teachers will receive computers prior to BootCamp (week
of Aug 10)• All G-Scale employees are being issued laptops• C, D, X and M-Scale staff will receive iPadsOffice 365 Upgrades• Microsoft Teams Meetings enhancements
• 7x7 grid (49 faces) for laptops• Improvements on teacher management of the lobby
• Telephony services19
Internet Service Assistance
Comcast Internet Essentials• Partnership with Arlington County to provide free
internet access to eligible APS families• Extending offer to include APS Adult Education
Program students • Codes mailed to 1,636 households, covering 3,237
students• All families will receive information flyer in the mail in
early August• Schools will be contact point for requesting codes• Partnering with County for additional technical
support for familiesMiFi Program will continue as needed
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Other Planning
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Childcare for Staff
• We will provide childcare for APS teachers and staff at cost, utilizing existing Extended Day staff
• Childcare will be provided at designated school facilities only for children ages 4 to 11, due to licensing requirements
• Cost for childcare services will be based on demand and staffing requirements• Based on the teacher and staff surveys, 1,249 children are projected to need childcare;
however, some of these children are either below age 4 or above age 11• Safety measures and social distancing will be maintained; health screenings will
be conducted prior to entering school buildings and face coverings will be required, unless there are medical exemptions
• Childcare will be provided during full-time distance learning; locations and service delivery may be adjusted based on space availability once in-person instruction resumes
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Childcare for Families
• We are working with the County and partners in the community to identify childcare availability for families
• This may take longer because of the need for providers to meet licensing requirements
• Possibilities include:• Facilities provided through local non-profits like YMCA• Private childcare centers
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Athletics Update
Virginia High School League (VHSL) executive committee voted this week to delay the start of the 2020-21 high school athletic season.
Compressed schedule from Dec. 14-June 26 based on Phase 3 guidance; if phase changes, dates may change.
• Season 1 (Winter Athletics) Dec. 14 to Feb. 20 (First Contest Date–December 28)
• Season 2 (Fall Athletics) Feb. 15 to May 1 (First Contest Date–March 1)• Season 3 (Spring Athletics) April 12 to June 26 (First Contest Date–April 26)
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Employees Unable to Telework
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We are currently developing a plan for employees who cannot carry out their regularly assigned duties via telework but have a regular schedule and pay. Employee groups in this category, by scale: • Food service (C and O Scale) – 178 staff (if not all are involved in food
distribution)• Bus drivers and attendants (D Scale) – 249 staff• Extended Day (X and O Scale) – 439 staff (if not all are involved in
childcare)
Employees Unable to Telework
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• The recommendation is to continue to pay these employees through the first quarter of the school year (quarter ends November 2)
• The estimated cost to keep these employees on board is as follows:• $768,000 estimated per pay period• $3,072,000 estimated for the entire first quarter
• Bus drivers and attendants are already included in the FY 21 adopted budget • This cost may be partially reduced for those employees who will be providing
childcare and meals• Fees may cover the cost of the staff providing childcare• Revenue and federal reimbursement may cover the cost of the food service staff
working to provide meals to students
Employees Unable to Telework
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Our goal is to find possibilities for these staff to work in different, temporary roles to meet student and family needs during full-time distance learning. Possible types of work include:
1. Providing direct support to connect with students and families regarding access and engagement
2. Childcare needs 3. Virtual Social-Emotional Learning (SEL) student activities and support
We will send communication to the impacted staff next week to clarify the plans and next steps
Cost Projections
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Cost ProjectionsDescription Amount*
$ in millions
Revenue Loss• Extended Day (through Oct 2020), Aquatics, Building Use, Medicaid, etc.• State and County
$4.50MTBD
Health and Safety Needs• PPE, cleaning (supplies & personnel), screening (supplies & personnel) $5.90M
Technology Needs• Devices, telephony, software licenses, etc. $1.15M
Instructional Needs• Printing and translation of elementary packets• Virtual online HS courses, additional days in summer for special education teachers for IEPs and bilingual
family resource assistants, etc.
$0.10MTBD
Mental Health and Well-being• Additional days in summer for social workers, etc. TBD
Other• Food service staff pay through 1st Quarter; translations of communications $0.99M
TOTAL $12.64M
29*Estimates based on current information; subject to change
Cost Projections
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• Any changes from these estimates will be updated as appropriate
• Cost of paying Extended Day staff through the 1st quarter is reflected in the Revenue Loss category• Cost will be reduced by those staff providing childcare; Fees
charged will cover those costs
• Cost of paying Food Service staff through the 1st quarter is reflected in the Other category• Cost will be reduced by those staff providing meals to students;
Both revenue and federal reimbursement will be received
Timeline
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Timeline
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Completed by: Goals
July 6, 2020 • Family selection process opens for selecting preferred instructional model on ParentVUE• Teacher survey opens for selecting preferred instructional model
July 13, 2020 • All other APS staff receive survey for selecting preferred instructional model
July 16, 2020 • School Board Return-to-School Status Update
July 20, 2020 • Responses due for family selection of preferred instructional model on ParentVUE• Responses due for teacher survey to provide input on preferred instructional model
July 27, 2020 • Responses due for all staff survey to provide input on preferred instructional model
July 30, 2020 • School Board Meeting Return-to-School Status Update
August 13, 2020 • School Board Return-to-School Work Session
August 20, 2020 • School Board Meeting Return-to-School Status Update
Aug. 24 – Sep. 3, 2020 • Teaching staff report for professional development to prepare for full distance learning
September 8, 2020 • First Day of School