July 30, 2020

Health & Safety

2

HEALTH & SAFETY

Criteria for Reopening

• Student and Family Instructional Preference• Employee Work Preference• Employee and Student & Family Preference compared to

Operational Capacities under COVID-19 health and safety measures

• Global Supply Availability (Personal Protective Equipment and Custodial Supplies)

• Local, Regional, and National COVID-19 Health Metrics (Positive Case Rates, Hospitalizations, Death, and Disproportionality of Case Rates)

• Local, State, and Federal Public Health Guidance

3

HEALTH & SAFETY

COVID-19 Status

4

HEALTH & SAFETY

COVID-19 Virginia Data

5

Arlington County – Daily Change in Cases

HEALTH & SAFETY

Commitment to Health and Safety

The health, well-being, and safety of our students and employees are paramount to our reopening conversations.• Continued collaboration with Arlington County

Government and Arlington County Public Health Division• Reflection on concerns from students, families, and

employees• Phased-in approach to in-person instruction based on

local, state, regional, and federal data and trends• Commitment to continue to support families who need

assistance with food, mental health, social-emotional support and other services during the pandemic

6

HEALTH & SAFETY

Health and Safety Plan Highlights

Physical Distancing• Arlington Public Schools will maintain 6-foot distances

between individuals to the greatest extent possible for in-person instruction.

Masks Required • Masks will continue to be required unless there is a

medical exception. Circumstances will exist (i.e., eating, drinking, etc.) where masks may have to be removed for a limited time. Six-foot distances must be maintained during these exceptions.

7

HEALTH & SAFETY

Health and Safety Plan Highlights

Return to Work/School• Schools and departments are using a template with the

latest public health guidance to develop actionable plans for the return to work and school for staff.

Training• All employees will be required to complete a COVID

awareness training prior to returning to in-person operations.

Hand Sanitizer• Discontinue the practice of prohibiting hand sanitizer use

in classrooms for the duration of the COVID pandemic.

8

Student, Family and Staff Responses: Instructional Delivery Method Preferences

9

Return to In-PersonLearning

Family Responses

Survey Dates: July 6 – July 20 Total Responses: 21,870 (79% of students)

10

Chose Hybrid Model;

15,041; 54%Default to

Hybrid; 5,924; 21%

Chose Distance

Model; 6,829; 25%

Chose Hybrid Model Default to Hybrid Chose Distance Model

Return to In-PersonLearning

Family Responses by Sub-Group

11

Hybrid, 4541, 54%

Default, 2077, 24%

Distance, 1859, 22%

English Learners

Hybrid, 3037, 58%Default,

1176, 22%

Distance, 1064, 20%

Students with Special Needs

Hybrid, 6030, 53%

Default, 2884, 25%

Distance, 2510, 22%

Students who Qualify forFree & Reduced-Price Lunch

Return to In-PersonLearning

T-Scale Responses

Survey Dates: July 6 – July 20 Total Responses: 2,523 (90% of teachers)

12

In-Person, 836, 33%

Distance, 1,396, 55%

No Preference, 276, 11%

Leave/Resign/Retire, 14, 1%

Return to In-PersonLearning

Other Scale Staff Responses

13

School-Based Staff

Distance; 1,396; 55%In-Person;

836; 33%

Leave/Resign/Retire; 14; 1%

No Preference; 276; 11%

Central Office Staff

Distance; 311; 53%

In-Person; 154; 26%

Leave/Resign/Retire; 4; 1%

No Preference; 115; 20%

All Staff: Is Childcare a barrier to returning? Yes: 815 (27%) No: 2,141 (71%)

Survey Dates: July 13 – July 27; Total Responses: 1,476 (66%)

Instruction

14

INSTRUCTION

Class Schedules and Student Grouping

• Family and staff preferences are a guiding factor in planning schedules and grouping students

• Schools working to match students with staff according to models preferred, where possible

• Other factors consideredo academic needso social-emotional needs

• Ensure that students have rich and supportive learning experiences in both models

15

Student Monitoring and Support

Schools are committed to building community and monitoring and supporting students during full-time distance learning through:• Adherence to Existing Policies

• Attendance• Communication

• School Outreach and Systems of Support • Teacher• Counselor• Administration

16

INSTRUCTION

Professional Learning Aug 24-Sep 3

17

• Curriculum offices will support teachers in best practices and resources for distance learning • Tool-specific support includes Canvas, Teams, Seesaw and various other existing APS tools

Technology

18

Technology

Student and Staff Devices• All PreK – Grade 12 students will have a device by the start of

the school year• New teachers will receive computers prior to BootCamp (week

of Aug 10)• All G-Scale employees are being issued laptops• C, D, X and M-Scale staff will receive iPadsOffice 365 Upgrades• Microsoft Teams Meetings enhancements

• 7x7 grid (49 faces) for laptops• Improvements on teacher management of the lobby

• Telephony services19

Internet Service Assistance

Comcast Internet Essentials• Partnership with Arlington County to provide free

internet access to eligible APS families• Extending offer to include APS Adult Education

Program students • Codes mailed to 1,636 households, covering 3,237

students• All families will receive information flyer in the mail in

early August• Schools will be contact point for requesting codes• Partnering with County for additional technical

support for familiesMiFi Program will continue as needed

20

Other Planning

21

Childcare for Staff

• We will provide childcare for APS teachers and staff at cost, utilizing existing Extended Day staff

• Childcare will be provided at designated school facilities only for children ages 4 to 11, due to licensing requirements

• Cost for childcare services will be based on demand and staffing requirements• Based on the teacher and staff surveys, 1,249 children are projected to need childcare;

however, some of these children are either below age 4 or above age 11• Safety measures and social distancing will be maintained; health screenings will

be conducted prior to entering school buildings and face coverings will be required, unless there are medical exemptions

• Childcare will be provided during full-time distance learning; locations and service delivery may be adjusted based on space availability once in-person instruction resumes

22

Childcare for Families

• We are working with the County and partners in the community to identify childcare availability for families

• This may take longer because of the need for providers to meet licensing requirements

• Possibilities include:• Facilities provided through local non-profits like YMCA• Private childcare centers

23

Athletics Update

Virginia High School League (VHSL) executive committee voted this week to delay the start of the 2020-21 high school athletic season.

Compressed schedule from Dec. 14-June 26 based on Phase 3 guidance; if phase changes, dates may change.

• Season 1 (Winter Athletics) Dec. 14 to Feb. 20 (First Contest Date–December 28)

• Season 2 (Fall Athletics) Feb. 15 to May 1 (First Contest Date–March 1)• Season 3 (Spring Athletics) April 12 to June 26 (First Contest Date–April 26)

24

Employees Unable to Telework

25

We are currently developing a plan for employees who cannot carry out their regularly assigned duties via telework but have a regular schedule and pay. Employee groups in this category, by scale: • Food service (C and O Scale) – 178 staff (if not all are involved in food

distribution)• Bus drivers and attendants (D Scale) – 249 staff• Extended Day (X and O Scale) – 439 staff (if not all are involved in

childcare)

Employees Unable to Telework

26

• The recommendation is to continue to pay these employees through the first quarter of the school year (quarter ends November 2)

• The estimated cost to keep these employees on board is as follows:• $768,000 estimated per pay period• $3,072,000 estimated for the entire first quarter

• Bus drivers and attendants are already included in the FY 21 adopted budget • This cost may be partially reduced for those employees who will be providing

childcare and meals• Fees may cover the cost of the staff providing childcare• Revenue and federal reimbursement may cover the cost of the food service staff

working to provide meals to students

Employees Unable to Telework

27

Our goal is to find possibilities for these staff to work in different, temporary roles to meet student and family needs during full-time distance learning. Possible types of work include:

1. Providing direct support to connect with students and families regarding access and engagement

2. Childcare needs 3. Virtual Social-Emotional Learning (SEL) student activities and support

We will send communication to the impacted staff next week to clarify the plans and next steps

Cost Projections

28

Cost ProjectionsDescription Amount*

$ in millions

Revenue Loss• Extended Day (through Oct 2020), Aquatics, Building Use, Medicaid, etc.• State and County

$4.50MTBD

Health and Safety Needs• PPE, cleaning (supplies & personnel), screening (supplies & personnel) $5.90M

Technology Needs• Devices, telephony, software licenses, etc. $1.15M

Instructional Needs• Printing and translation of elementary packets• Virtual online HS courses, additional days in summer for special education teachers for IEPs and bilingual

family resource assistants, etc.

$0.10MTBD

Mental Health and Well-being• Additional days in summer for social workers, etc. TBD

Other• Food service staff pay through 1st Quarter; translations of communications $0.99M

TOTAL $12.64M

29*Estimates based on current information; subject to change

Cost Projections

30

• Any changes from these estimates will be updated as appropriate

• Cost of paying Extended Day staff through the 1st quarter is reflected in the Revenue Loss category• Cost will be reduced by those staff providing childcare; Fees

charged will cover those costs

• Cost of paying Food Service staff through the 1st quarter is reflected in the Other category• Cost will be reduced by those staff providing meals to students;

Both revenue and federal reimbursement will be received

Timeline

31

Timeline

32

Completed by: Goals

July 6, 2020 • Family selection process opens for selecting preferred instructional model on ParentVUE• Teacher survey opens for selecting preferred instructional model

July 13, 2020 • All other APS staff receive survey for selecting preferred instructional model

July 16, 2020 • School Board Return-to-School Status Update

July 20, 2020 • Responses due for family selection of preferred instructional model on ParentVUE• Responses due for teacher survey to provide input on preferred instructional model

July 27, 2020 • Responses due for all staff survey to provide input on preferred instructional model

July 30, 2020 • School Board Meeting Return-to-School Status Update

August 13, 2020 • School Board Return-to-School Work Session

August 20, 2020 • School Board Meeting Return-to-School Status Update

Aug. 24 – Sep. 3, 2020 • Teaching staff report for professional development to prepare for full distance learning

September 8, 2020 • First Day of School