Talent Discovery
Talent Data
Talent Engagement
Talent Nurturing
Sourcing 7+ Talent Sourcing Model
PresentersMei LuTeresa Colquitt
Productivity Hacks
Mei LuFounder & CEO, Geekology.biz
Teresa Colquitt
If what you are doing isn’t working…
this presentation is for you.
Throughout Sourcing Lab sessions,we will be usingRobotics Mechanical Engineer IIIat Jet Propulsion Labas an example
pro·duc·tiv·i·ty/ˌprōˌdəkˈtivədē/
nounthe effectiveness of productiveeffort, as measured in terms ofthe rate of output per unit ofinput
hirestime
Predictive Analytics-Rule of 40** Results from 1990-1999 in third party consulting & 2000-2012 in corporate recruiting
40%
40%
40%
40%
40%
1 hire40%
0.2%
~ 500 Prospects
* Results from 1990-1999 in third party consulting & 2000-2012 in corporate recruiting
40%
Current State of Sourcing
Offer/HR relatedCoordinating Interviews
Getting FeedbackSubmitting CandidatesScheduling phone calls
Inbound ResponseName Gen
Candidate Intake callsInitial Outreach
Time spent in a day (hours)
1.57
1.27
Average day:11+ hours
2.04
1.61
1.15
1.09
0.87
0.87
0.7
We have a fixed amount of time (24 hours / day).
Question:Are we maximizing our time?
Productivity ChallengeConstraint:No more time
Goal:Increase hires
How to increase hires?
• Increase candidate volume• Increase candidate quality• Increase conversion rate
Is there a solution besides “working longer hours”?
Solution that’s not “working longer hours”
S-H-I-F-T-I-N-G1. Our focus2. Our time
performance
project management
execution
busy work
ad hoc
reaction
How Do We Shift Our Focus?From To
automated actionable results
relationship building activities
candidate-facing tasks
manual repetitive work
transactional items
non-candidate-facing tasks
How Do We Shift Our Time?From To
Shifting doesn’t just happen.
We need to have a plan…
A sourcing plan
FacebookTwitter
MeetupQ&A sites
Association sitesGoogle (non X-ray)
ConferencesGitHub
Resume DBsApplicants
ATSLinkedIn
Current usage of candidate sources26.34%
18.56%
17.36% 11.05%
6.67% 3.83% 3.71% 3.61% 3.54% 2.26% 2.17%
0.91%
Why this won’t work for JPL (and other competitive roles)?
• Referrals - top candidate source
• Volume issue - can’t only source a couple of channels
Diversify yoursourcing portfolioA.Execution is key.Checklists come to the rescue.
Example:
Sourcing Channel Checklist forRobotics Mechanical Engineer IIIat Jet Propulsion Lab (NASA)
Identify and Prioritize Sourcing Channels
Employee referrals
Network referrals
Applicant Tracking System
Job boards (postings)
Resume databases
Google resume search
Similar organizations/
companiesSchools
Professional associations Conferences Events Technical
social sites
Sourcing Channels Checklist1. Hiring Mgrs2. Employees3. Interns
1. Old candidates2. Social circle3. Prof network
iCIMS1. LinkedIn2. ClearanceJobs3. Monster4. Dice
1. LinkedIn2. ClearanceJobs3. Monster4. Dice
Google (inurl:resume OR intitle:resume OR inurl:cv OR intitle:cv) “robot…
1. Raytheon2. SpaceX3. Northrup
Grumman4. APL
1. CMU2. M.I.T.3. UT, Austin4. Stanford
1. IEEE2. AIAA3. ASME
1. ICRA2. AUVSI3. Int’l Space
Conference
1. Hackathons2. Tech Talks3. Private events4. Open house
1. GitHub2. Stack Overflow3. Quora4. LI groups5. Meetup.com
See a sample plan in the appendix to get you started.
Read at your own leisure later
1. Make a list of all sourcing channels (for this role)
2. Know how frequently you want to source each channel
3. Put them on your calendar!!!
Executing Your Plan
Spend less timeon unproductive tasks
Optimize SourcingSpace to minimize wasted time
B.
Get your sourcing space optimized
Ebsta: Chrome
Gild
Lippl: Chrome
Tampermonkey: Chrome
Sidewise: Chrome
Connect6: Chrome
Rapportive: Chrome/FF
Tree Style Tab: Firefox
GreaseMonkey: Firefox
Connectifier
Top 10 Extensions / Add-Ons
11%
9%
9%
9%
6%
4%
4%
4%
28%
15%
Connectifier
Sidewise: Chrome Extension
Tree Style Tab: FireFox
Improve conversion rate by following up
Get big payoffs from small time investment
C.
Tweets/DM's
Facebook messages
InMails
Phone calls
Emails
Outreach Follow-ups2.24
1.60
1.51
0.40
0.40
Scheduling Follow-ups
2.29
1.91
Phone calls
Emails
Semi-Automate your Follow up • Time scheduling tools
• Timetrade (Free & paid versions $49/yr)• ScheduleOnce (Starts at $5/mo, personalized booking page)
• Send out pre-call questions• It takes less time to follow up with existing prospects than
to generate new ones• Use your Sent box to streamline follow up• LinkedIn Recruiter Projects• Mail Merge
SOURCE: Yesware Analysis of 500k sales emails 11/19/14
• 91% of the time, an email is opened within ONE day after you sent it.
• If you haven’t heard back by then, reach out again.
It Pays to Follow Up
30 responses
Another 15 responses
Another 10 responses
SOURCE: Yesware Analysis of 500k sales emails 11/19/14
What Does It Take to Get 1 Hire?
1 hire= your time
What Does It Take to Get 1 Hire?
1 hire= your time
Takeaways
• Plan your work and work your plan • Diversify your sources• Maximize time with tools &
automation• Follow up to convert more
Every day is a new chance to create success.
You don’t have to keep doing what’s not working.
All it takes is a few minutes to get ready
Thanks for attending.Want to talk more about
sourcing productivity?
You can find us -Mei LuTwitter @g33kology
Teresa ColquittTwitter@SourcingBeast
Appendix –Sample Workflow Plan
Initial setupDaily plan
Weekly planMonthly plan
1. Identify sourcing channels 2. Decide frequency (daily/weekly/monthly):
• Channel Sourcing• Follow up• Jobcasting (posting jobs + social media)
3. Create outreach & social media templates4. Block time on calendar5. Create base Boolean strings
Initial 10-step setup
6. Competitive analysis 7. Candidate Value Proposition8. Collect initial search results + Set up alerts9. Configure your SourcingSpace10.Event planning
Initial 10-step setup
• ATS (checking applicants) and respond• Check new alerts and respond• Resume databases• Google alerts
Daily plan
• Follow ups• Updating search strings• ATS (sourcing w/ updated strings)• Resume databases (sourcing w/
updated strings)• Similar profile discovery• Social media broadcasting• Event logistics
Weekly plan
• Similar organizations / companies• Schools• Professional associations• Conferences• Events• Technical Social sites (Github,
StackOverflow, Meetup.com, etc.)• Update competitive analysis if needed
Monthly plan