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Reaching Excellence in eCitizen Service Delivery
Karim Y. Rizkallah – ECD Presales Manager, TEAM, @karimyrizkallah Jeroen Jansen – Business Consultant - Informed Consulting
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C I T I Z E N
TRANSPAR NCY SATISFACTIO
RUST
CUTOMI E
HOICE D GITAL
IDENT TY
A Citizen Centric Approach
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The Implementation of a Citizen Expectation
CONSENT - A clear regulatory framework protects my privacy - I’m able to Digitally authenticate myself to government services
1 2
4 3
CONTROL - I can see all my data in one place - I’m able to update my data only once for all services
CONTENT - I get update notifications - Services provide me a full view on required documentation
CONVINIENCE - Single password for all - Simple enrolment process
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A Starting Point…
Identity
One Digital Identity for all Citizens to Consolidate
relevant information required to deliver
integrated and efficient eServices
Metrics
Transactions Documents
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Benefits of Digital Identity
1 One Single Point of Truth Official Citizen Folder for all eligible citizens
2 Aggregate different types of information including Insurance, Healthcare and others
3 360° view on citizen transaction with various government services
4 One location to receive official electronic communications (Court Notices, Healthcare Records, License Renewal Reminders, …)
Receive bills and notifications from service providers
5
Online storage of personal documents on a Private cloud hosted in country
6
Legal signing of communications using electronic signatures
7
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eServices Across Citizen Lifecycle
Citizen X
Citizen Folder
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- Commercial Registration - Tax Forms - Powers of Attorney
The Citizen Folder
Insurance Information
Outpatient Clinics
Government Hospitals
Investment/ Incorporation Forms
Reports: • Investigative • Fiscal • Managerial
- Hospital Documents - Prescriptions - PACS Data: Xrays, CT Scans, …
- National ID - Driver License - Birth Certificate - Dependents Documents
Citizen X
Eligibility Documents
Administrative Control Authorities
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A Process Flow
Scan Documents and Send Originals to
Physical Warehouse
Capture Station
Citizen submits Eligibility Form and Attachments
+ Branch/Office
Search Consolidated
eCitizen Folder
Ingest electronic documents in Citizen Folder and integrate
with LOB Applications
Time/Event Based Archiving + Augment
Data Lake
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A Process Flow (Technology Mapping)
Scan Documents and Send Originals to
Physical Warehouse
Capture Station
Citizen submits Eligibility Form and Attachments
+ Branch/Office
Search Consolidated
eCitizen Folder
Ingest electronic documents in Citizen Folder and integrate
with LOB Applications
Time/Event Based Archiving + Augment
Data Lake
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1 2
3
4
eCitizen Service Centers for Non-Digital Citizens Center Layout
1
2
3
4
Document Scanning Services
Services Assistance Agents
Self-Service Stations
Document Archiving and Warehousing
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eService Process Flow Example – Trade Name Registration
Citizen walks into Service Center and selects required
service.
eCitizen Service Center
If documents are physical, he is redirected to scanning
assistant. If they are electronic, he can proceed to
the next step.
Assisted Scanning Service
Electronic Documents
Citizen proceeds to eService Assistant or to
self-service stations where he finds instructions on submitting his request.
eService Assistance
Cloud Documents
Self-Service Station
Electronic documents are ingested in the new Gov. ECM system which can be
integrated with existing applications. Physical documents are sent for
physical archiving.
New Gov. ECM
Existing Gov. Apps
To Physical Warehouse
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Case Management at the City Council of Amsterdam User Experience and Mock-ups: The key to guaranteed user acceptance
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Agenda • The city • The new working in Amsterdam: Case-focussed • Composition • UX and the mock-ups • Questions
– Ask a question any time
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The beautiful city of Amsterdam
Capital of The Netherlands
2.332.773 citizens (821.702 in the centre)
Split in 7 city-districts (district council is separately chosen)
1 Major with 9 alderman
15.000 civil servants
2.500 involved in Managerial decisions
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Case focussed, as a part of the whole chain
The new working in The Netherlands
Client/citizen with a request
Inform
Request/complaint
Registration
Case processing
Case
Archive
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IoT / Smart Cities
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What is Case focussed?
DMS
KCC
lastig
It is an organisational
change
It is a DMS
It is IT
It is the a process change
It is the same as always
It looks very
difficult
Limited focus will give limited results
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Case focussed All information in context
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Composition at Amsterdam
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Flexibility (1) • System needs to adapt to ALL stakeholders:
– DIV – End-users – Citizen – Management – Politic
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Flexibility (2) • Integration is mandatory:
– Google/Bing maps – SDU –iNavigator (DSP) – Centrum in Beeld (GIS) – Key2 – Export naar Excel – BKR – SharePoint (SPA4D) – SAP – CRM – ….
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Extendable: Albert Einstein
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Out of the box VS components
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Amsterdam embraces the vision of Composition
• The sky is the limit; • A greenfield of possibilities; • Start with an empty canvas; • But use a system and
consulting firm with proven skills;
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The Amsterdam approach Information Model
Process Model
System Integration
Analytical Data
User interface
•Case •Content •Objects
•Automate •Manage •Control
• Internal Services •External Services •Batches
•Presentation •Dashboarding •Distribution
•Screens •Rolls •Styles
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Mockups as the base of composition It is the best way for user-acceptance • Functionality, • Navigation, • Interaction , • Information architecture
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ECM UX solutions: user-experience and -acceptance The result:
• Less user errors • Efficiency • Easy of use • Low training time
• Lowered the risk of users using other means to collaborate • High user acceptance • High trust in the system • Lower staff turnover
Other side-affects:
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The project Andreas
• Extra/double development work • Large FD, with pages about UI • End-user always surprised about the end-result • Always Rework • End-user unhappy in the end
Before UX design
Background
• Andreas 1.0 created in 1999 for formal meeting Board of Mayor and Aldermen
– Heavy customized • Andreas 2.0 full case management solution based on xCP2
– No code, only composition
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Amsterdam User experience approach Interaction design sessions Targetgroup: All groups/roles represented Result: Interaction design
Interface mock-ups with the demas of the users Clickable demo that can easily be shared across the organization
How: • Walk with all representatives thru user stories and give them the ability to
comment • Manage on the fancy would-haves
Who involved: User Experience Consultant, the Business Analist and the Documentum / SharePoint Architect
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The end result
Added value of UX (the mockup)
• The project team exceeded the expectation of the end-users • User where suddenly positive about the solution and the
potential • Transparancy about the end result
Quote Alderman finance: The rapid delivery was unique for the city of Amsterdam
Quote Key-user: When I saw the solution in the end I was totally not surprised. It
looked and worked exactly as we had planned during the mock-up sessions
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City of Amsterdam
Managerial decisions
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Stukken
Meeting dashboard
Decision
Decision
Decision
Case • Type • Classification • Description
o College o Commission o Council
Documents
Agenda • Agendaitem • Meetingdate
Advisory groups • Sector X • Financial • Legal • …
Dashboard
Dashboard
Dashboard
College(view)
Commission (view)
Council(view)
College
Data Dashboard Meeting Decision
Commission
Council
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Case overview
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Thank you
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JOIN THE CONVERSATION! #MMTM16 #PublicSector Take the LEAP
personality quiz and win!
Connect with us
ECD SERVICES
Genius Labs Garden Level
Foyer
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MOMENTUM BARCELONA APP AND WIN!
39
http://bit.ly/mmtm16BCN
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BEYOND SILOS Play the BEYOND Game and win a Raspberry Pi pre-loaded with InfoArchive
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LET US KNOW WHAT YOU THOUGHT Take the Session Survey
1. Open the schedule with the Momentum App 2. Go to the session you attended 3. Open “Session Survey” 4. Answer the 4 questions and submit. Thank you!
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