Sage 500 ERP
B E N E F I T S
• Customizevendormanagementtaskstomatchyourbusinessrequirements
• Tailorvendormanagementoptionsbyassigningvariousdefaultitemstoeachvendor.
• Simplifyvoucherentryandeliminateduplicationbycreatingrecurringvoucherswithuser-definedprocessingcycles
• Improvepaymentprocessingefficiencyandavoidmissingimportantpayments.
• Operateonagloballevelusingmulticurrencyfunctionality.
• Improveyourproductivitywithsimplifiedperiod-endprocessing.
• Enjoypeachofmind,knowingthatsecurityfeaturesprotectyoursensitiverecordsfromunauthorizedaccess.
• EffectivelyanalyzeyourAccountsPayableusingdrilldownsfromanyvendorfieldtomoredetailedinformation.
S A G E 5 0 0 E R P S O L U T I O N S
• FinancialsandProjectAccounting
• ManufacturingandDistribution
• CRMandE-Business
• HumanResourcesandPayroll
• CustomizationandIntegration
• BusinessIntelligence
Accounts PayableStreamline Vendor-Related Tasks to Save Time and Cut Costs
TheAccountsPayablemoduleforSage500ERP(formerlySageERPMAS500)helpsyousavetime,reduceadministrativecosts,andgainbettercontroloveryourbusinessprocessesbyautomatingawiderangeofvendor-relatedtasks.ItisakeycomponentofSage500ERP,ahighlyreliable,robust,andintegratedseriesofbusinessapplicationsthatdeliversaflexible,scalable,andfull-featuredtobusinessmanagementsolution.
Withavarietyofadvancedcustomizationoptions,theAccountsPayablemoduleletsyouspecificvendormanagementproceduresandprocessestosuittheneedsofyourorganization.Thesystemmakesitsimpletoenteradefaultgeneralledgeraccounttothevendorclassortoabatchandtrackexpensesbydepartmentorlocation.Youcanalsofulfillspecificvendorrequirementsquicklyandeasilybyassigningadefaultitem,1099information,paymentterms,andtaxcodestoeachvendor.Forvendorsthatarealsocustomers(intheSage500ERPAccountsReceivablemodule),theAccountPayablemodulecanautomaticallycalculatetheappropriatepaymentamountandnetofmoneyowedtoyoubythesameentity.Thisensuresthatpaymentsaremadetotradingpartnersonlywhenthenetbalancerequiresit.
Inadditiontoprovidingmaximumflexibility,thesystemgivesyoufast,easyaccesstotheinformationyouneedforday-to-daytasksandperiod-endprocessing,includingvendorstatistics,aging,andtransactioninformation.
AccountsPayablesimplifiesvoucherentrybyautomaticallycalculatingsalestaxes,discounts,andduedates,aswellasbydefaultinggeneralledgeraccounts,paymentterms,and1099information.WhenusedinconjunctionwiththePurchaseOrdermodule,alandedcostentrycanoptionallyapplyvendorfreighttotheitemsreceived.Becauseyoucansetuprecurringvouchers,youcansavetimeandmaximizeproductivitybyeliminatingduplicateworkeachmonth.Simplifiedperiod-endprocessingcanfurtherimproveyourproductivity.
DefaultGL
accountspayment
terms,1099
information,and
landedcosttypes
Sage 500 ERP I Accounts Payable
Business InsightsSage500ERPtakesinquiry,drill-down,monitoring,anddataanalysistoawholenewlevelwithout-of-theboxbusinessintelligencetoolsincludingBusinessInsightsAnalyzer,BusinessInsightsExplorer,Alerts,SAP®CrystalReportsforSage500ERP,WebReports,andintegrationwithdesktopproductivitytools.
System Implementation OptionsCustomizevendormanagementtaskstomatchyourbusinessrequirements.• Defineanunlimitednumberofcompanieswithdifferentvendorandprocessingoptions.Posttransactionsindetailorsummarytothegeneralledger.
• Maintainanauditlog.Customizebatch,journal,andtransactionIDsforvouchers,memos,andpayments.Establishuptofouruser-definedagingcategories.Productuptofourcustomfieldsforvendors.
Vendor ManagementTailorvendormanagementoptionsbyassigningvariousdefaultitemstoeachvendor.• Assigndefaultforgeneralledgeraccount,item,1099type,paymentterms,bankaccount,currency,andtaxcodes.
• Defineapaymentmethodforeachvendor.• Definelandedcostmethodsforeachvendorifdesired.• Designateuser-definedtolerancecodesforpurchaseordermatching.• Generateseparatechecksforeachvendorwithaseparatecheckoption.
• Createaneasy-to-followaudittrailwhilepreventingduplicateinvoiceentriesandpayments.
Voucher and Memo ProcessingSimplifyvoucherentryandeliminateduplicationbycreatingrecurringvoucherswithuser-definedprocessingcycles.• Processvouchersbybatch.• Designateabatchasprivateorpublic.• Assignareferencecodeforeachvoucherline.• Holdanybatchtopreventpostingoranyvouchertopreventpayment.
• Performreal-timepostingofbatchesonlineatanytime,andsimultaneouslyupdatetwodifferentcompanyledgersautomaticallywhenpostingintercompanyexpensedistributions.
Payment ProcessingPrepareforaccuratereconciliationandavoidmissingimportantpaymentswiththesehelpfulfeatures.• CalculatebalanceduetovendorsthatarealsocustomersbynettingoutanyAccountsReceivablebalanceforthesametradingpartner.(RequiresAccountsReceivablemodule.)
• Processpaymentsbybankaccountandpaymentmethod.• Selectvouchersforpaymentbasedonavarietyofcriteria.• Viewandeditvoucherselections.• Monitortheavailablecashbalance.• Partiallypayinvoices.• Automaticallyapplyaprepaidinvoicewhenthevoucherisposted.• Recordmanuallygeneratedpayments.• Enteraprepaidinvoice.
Multicurrency CapabilitiesOperateyourbusinessonagloballevelusingthesystem’smulticurrencyfunctionality.• Entervouchersinavendor’snaturalcurrency.• Issuepaymentsinanycurrency.• Modifythesettlementamountofaninvoiceusinganexchange-rateoverride.
• Recognizeandpostrealizedgainsandlosseswhenpayinganinvoice.• Performcross-ratederivation.
Period-End OptionsImproveyourproductivitywithsimplifiedperiod-endprocessing.• Specifyreportstoprintautomaticallyatperiodend.• Purgedataatanytimeoraspartoftheperiod-endprocess.• Posttocurrentandfutureperiods.• Generateauditregisters,reconcilingyouraccountspayablewiththeAPTrialBalancereport.
• Retainmultiyearhistoryofvoucherandpaymentdataforyear-to-yearcomparisons,trends,andanalyses.
SecurityEnjoypeaceofmind,knowingthatyoursensitiveaccountspayablerecordsaresafefromunauthorizedaccess.• Setupspecificsecuritygroups,thuslimitingaccesstoadefinedgroupofusers.
• Establishaccesspermissionssuchasdisplayonly,excluded,add/change/delete,orsupervisory.
Payables AnalysisAccountsPayableletsyoudrilldownonanyvendorfieldtoaccessmoredetailedinformation.• Usethesystem’sextensivedrill-downanddrill-aroundcapabilitiestoviewallvendoractivities,suchasvouchers,debitandcreditmemos,andpayments.
• Createuser-definedadhocqueriesbyestablishingavarietyofselectioncriteriaforvendorinquiryandanalysis.
• Viewvoucherandpaymentinformation,vendorstatistics,aginginformation,andthelatesttransactions.
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“With Sage 500 ERP, everyone has access to accounts payable and general ledger systems. That means we can review payables online and approve them, eliminating paperwork. As a result, we have cut processing time by an entire week.”
Lisa LeppingControllerChase Staffing Services
Blytheco • 800-425.9843 • solut [email protected] • www.blytheco.com
